WEBVTT
Kind: captions
Language: en

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Most features in Microsoft Office, including
Word, are geared towards saving and sharing

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files online.

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This is done with OneDrive, which is an online
storage space for your documents and files,

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so you can access them even when you’re
away from your computer.

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If you want to use OneDrive, make sure you’re
logged into Word with your Microsoft account.

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Whether or not you’re using OneDrive it's
important to save your work frequently, in

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case Word (or your computer) shuts down unexpectedly.

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We'll take a look at the regular Save command
first.

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You'll find it on the quick access toolbar.

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Just click… and if it's a new document,
you'll be taken to the backstage view.

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Here you can save the workbook to OneDrive
or your computer.

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In this example, we're going to choose Computer…
then click Browse to choose a location.

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Save the file to this computer.

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Click browse to choose a location.

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Next enter a file name for the document…
and click Save when you're done.

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Now you can save anytime as you continue to
work.

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All you have to do is click the Save command
on the quick access toolbar again.

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If you want to save a different version - maybe
in a different location, or with a different

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file name - you can go to Save As in the backstage
view, and follow the same steps.

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As you can see, the selection defaults to
OneDrive.

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If you primarily save documents to your computer,
you might want to change the default setting,

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so This PC is always selected.

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To do this, click Options in the backstage
view.

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Then click Save in the left pane… and check
the box that says Save to Computer by default.

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When you're done, click OK to close the dialog
box.

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If you ever forget to save, or if Word crashes
while you're working, not to worry.

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The AutoRecover feature saves a backup copy
of your document automatically.

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To recover a file that was lost without saving,
all you have to do is reopen Word.

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The document recovery pane should appear on
the left.

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Here you can access any auto-saved versions
of the file.

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By default, Word auto-saves every 10 minutes.

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So if you're working on something for less
than 10 minutes, you may not be able to use

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this feature.

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Next I'd like to show you how to export your
file to an alternative file type.

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You can access your options in the backstage
view under Export.

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PDF is a good choice if you need to send a
file to someone who doesn't have Word.

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This format will make it possible for them
to view but not edit the document using a

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free program that anyone can download.

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Under Change File Type, you can access several
other formats depending on what you need.

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For example, if the person you're sharing
with has Word, but it's Word 2003 or earlier,

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you'll need to send them a 97-2003 Document
instead.

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Finally, let's take a look at more ways that
you can share by going to Share in the backstage

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view.

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Here your choices will vary depending on whether
or not the file is saved to your OneDrive

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account.

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No matter what, you should see basic options
like email, present online, and post to blog.

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If the document is saved to OneDrive, you
can do even more.

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For example, you can share it online, and
invite specific people to collaborate with

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you.

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This lets you work on the exact same file
with friends, co-workers, and other OneDrive

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users, so you don't have to keep track of
multiple versions (or pass the document back

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and forth).

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Alternately, you can get a link that you can
share any way you want.

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How you choose to save and share in Word is
up to you—it just depends on the document.

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With so many options, you should be able to
accomplish exactly what you need, whether

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it's exporting your file as a PDF, or sharing
it online.