WEBVTT Kind: captions Language: en 00:00:08.550 --> 00:00:10.610 We all make mistakes when we type. 00:00:10.610 --> 00:00:15.010 Luckily, Word comes with several different tools that can help you proofread your document, 00:00:15.010 --> 00:00:16.490 and correct any mistakes. 00:00:16.490 --> 00:00:17.970 Let's take a look. 00:00:17.970 --> 00:00:22.991 To run a full spelling and grammar check, go to the Review tab… click the Spelling 00:00:22.991 --> 00:00:27.630 and Grammar command… and a pane will open on the right. 00:00:27.630 --> 00:00:31.000 From here, Word will walk you through the errors in your document. 00:00:31.000 --> 00:00:36.930 To correct an error, click one of their suggestions… then click Change. 00:00:36.930 --> 00:00:40.879 This will update your document, and also take you to the next error automatically. 00:00:40.879 --> 00:00:43.420 Now, spell check isn't perfect. 00:00:43.420 --> 00:00:47.760 Sometimes it'll say a word is spelled wrong when it isn't—like people's names, street 00:00:47.760 --> 00:00:50.430 names, and other unique proper nouns. 00:00:50.430 --> 00:00:53.850 If that happens, you have a couple different options. 00:00:53.850 --> 00:00:57.420 Ignore will skip the word one time without changing it. 00:00:57.420 --> 00:01:01.579 Ignore All will skip the word every time it appears in your document. 00:01:01.579 --> 00:01:06.330 Add will add the word to your dictionary permanently, so it never comes up as an error again. 00:01:06.330 --> 00:01:10.420 Just make sure the word is spelled correctly before you go with this option. 00:01:10.420 --> 00:01:14.580 At this point, even though I'm not done, I'm going to close the spelling and grammar pane… 00:01:14.580 --> 00:01:18.580 so we can take a look at the automatic spelling and grammar check instead. 00:01:18.580 --> 00:01:23.480 By default, Word is actually designed to mark spelling and grammar errors while you type—that's 00:01:23.480 --> 00:01:25.610 what these little wavy lines are for. 00:01:25.610 --> 00:01:29.910 So you can check your document manually (like I just showed you), or you can refer to the 00:01:29.910 --> 00:01:31.950 marks, and make corrections as you go. 00:01:31.950 --> 00:01:33.320 Here's how it works. 00:01:33.320 --> 00:01:35.550 Red means that there's a spelling error. 00:01:35.550 --> 00:01:42.850 To correct it, all you have to do is right-click… then choose the proper spelling from the menu. 00:01:42.850 --> 00:01:46.000 Blue means that there's some kind of grammatical error. 00:01:46.000 --> 00:01:49.940 In this example, it looks I used the wrong word in the context of the sentence. 00:01:49.940 --> 00:01:54.390 I should have used "their," as in, "Let's have the party at their house." 00:01:54.390 --> 00:01:58.390 Word can be pretty good at picking up on errors like this, but there are certain things that 00:01:58.390 --> 00:02:03.670 it's set to ignore by default, including sentence fragments, poor sentence structure, and other 00:02:03.670 --> 00:02:05.860 common grammar mistakes. 00:02:05.860 --> 00:02:09.850 To include these things in your grammar check, you'll need to adjust the default proofing 00:02:09.850 --> 00:02:10.850 settings. 00:02:10.850 --> 00:02:18.620 To do this, go to the Backstage view… click Options in the left pane… then navigate 00:02:18.620 --> 00:02:22.050 to Proofing in the dialog box. 00:02:22.050 --> 00:02:27.070 To customize your grammar settings, look for Writing Style near the bottom of the window. 00:02:27.070 --> 00:02:32.240 Then click the Settings button to the right… and another dialog box will appear. 00:02:32.240 --> 00:02:33.240 Here you can choose to check Grammar Only, or Grammar & Style, which will cause Word 00:02:33.240 --> 00:02:34.240 to be more strict about the style of your. 00:02:34.240 --> 00:02:35.510 You can also turn specific items on or off to better suit your needs. 00:02:35.510 --> 00:02:37.920 If you want Word to check for sentence fragments and run-ons, for example, make sure you check 00:02:37.920 --> 00:02:38.920 the box here. 00:02:38.920 --> 00:02:41.740 There are still lots of other ways that you can customize your settings depending on your 00:02:41.740 --> 00:02:43.030 preferences. 00:02:43.030 --> 00:02:46.819 For instance, you can stop Word from marking spelling and grammar errors while you type 00:02:46.819 --> 00:02:49.460 (if the feature ever gets annoying). 00:02:49.460 --> 00:02:53.680 You can also turn off frequently confused words, like there vs. their. 00:02:53.680 --> 00:02:57.960 Keep in mind, your spelling and grammar choices only apply to your copy of Word. 00:02:57.960 --> 00:03:02.760 So if you ignore any errors, or add a word to your dictionary (for example, your name), 00:03:02.760 --> 00:03:06.709 those wavy lines will reappear when you send the document to someone else. 00:03:06.709 --> 00:03:12.450 You can avoid this issue by hiding spelling and grammar errors in this particular document. 00:03:12.450 --> 00:03:17.070 Just check the two boxes near the bottom of the window. 00:03:17.070 --> 00:03:22.580 When you're done, click OK… and now the errors are hidden. 00:03:22.580 --> 00:03:26.220 If you use this option, you’ll still want to make sure there are no actual errors in 00:03:26.220 --> 00:03:30.180 your document, so you may want to run another Spelling & Grammar check before sending the 00:03:30.180 --> 00:03:31.900 document to someone. 00:03:31.900 --> 00:03:35.800 This feature can be really useful as long as you're confident that your document is 00:03:35.800 --> 00:03:36.800 correct. 00:03:36.800 --> 00:03:40.220 It's still a good idea to have someone look over your work, just to make sure Word hasn't 00:03:40.220 --> 00:03:41.360 missed anything important.