WEBVTT
Kind: captions
Language: en

00:00:02.389 --> 00:00:13.501
It's 
important to save your work frequently, in

00:00:13.501 --> 00:00:16.820
case Word (or your computer) shuts down unexpectedly.

00:00:16.820 --> 00:00:19.830
But there's more than one way to save in Word
2013.

00:00:19.830 --> 00:00:23.570
You can also save and share your documents
online, so you can collaborate with other

00:00:23.570 --> 00:00:25.650
SkyDrive users.

00:00:25.650 --> 00:00:28.329
We'll take a look at the regular Save command
first.

00:00:28.329 --> 00:00:30.710
You'll find it on the quick access toolbar.

00:00:30.710 --> 00:00:35.780
Just click… and if it's a new document,
you'll be taken to the backstage view.

00:00:35.780 --> 00:00:39.230
Here you can save the document to SkyDrive
or your computer.

00:00:39.230 --> 00:00:48.670
In this example, we're going to choose Computer…
then click Browse to choose a location.

00:00:48.670 --> 00:00:57.000
Next enter a file name for the document…
and click Save when you're done.

00:00:57.000 --> 00:01:00.110
Now you can save anytime as you continue to
work.

00:01:00.110 --> 00:01:05.430
All you have to do is click the Save command
on the quick access toolbar again.

00:01:05.430 --> 00:01:09.000
If you want to save a different version (maybe
in a different location, or with a different

00:01:09.000 --> 00:01:15.350
file name), you can go to Save As in the backstage
view, and follow the same steps.

00:01:15.350 --> 00:01:18.670
As you can see, the selection defaults to
SkyDrive.

00:01:18.670 --> 00:01:23.049
If you primarily save documents to your computer,
you might want to change the default setting,

00:01:23.049 --> 00:01:25.670
so Computer is always selected.

00:01:25.670 --> 00:01:30.000
To do this, click Options in the backstage
view.

00:01:30.000 --> 00:01:37.009
Then click Save in the left pane… and check
the box that says Save to Computer by default.

00:01:37.009 --> 00:01:41.939
When you're done, click OK to close the dialog
box.

00:01:41.939 --> 00:01:46.280
If you ever forget to save, or if Word crashes
while you're working, not to worry.

00:01:46.280 --> 00:01:51.170
The AutoRecover feature saves a backup copy
of your document automatically.

00:01:51.170 --> 00:01:55.860
To recover a file that was lost without saving,
all you have to do is reopen Word.

00:01:55.860 --> 00:01:59.630
The document recovery pane should appear on
the left.

00:01:59.630 --> 00:02:03.969
Here you can access any auto-saved versions
of the file.

00:02:03.969 --> 00:02:06.810
By default, Word auto-saves every 10 minutes.

00:02:06.810 --> 00:02:10.340
So if you're working on something for less
than 10 minutes, you may not be able to use

00:02:10.340 --> 00:02:12.510
this feature.

00:02:12.510 --> 00:02:16.569
Next I'd like to show you how to export your
file to an alternative file type.

00:02:16.569 --> 00:02:20.640
You can access your options in the backstage
view under Export.

00:02:20.640 --> 00:02:25.680
PDF is a good choice if you need to send a
file to someone who doesn't have Word.

00:02:25.680 --> 00:02:29.370
This format will make it possible for them
to view but not edit the document using a

00:02:29.370 --> 00:02:32.760
free program that anyone can download.

00:02:32.760 --> 00:02:37.000
Under Change File Type, you can access several
other formats depending on what you need.

00:02:37.000 --> 00:02:42.140
For example, if the person you're sharing
with has Word, but it's Word 2003 or earlier,

00:02:42.140 --> 00:02:46.700
you'll need to send them a 97-2003 Document
instead.

00:02:46.700 --> 00:02:51.489
Finally, let's take a look at more ways that
you can share by going to Share in the backstage

00:02:51.489 --> 00:02:52.610
view.

00:02:52.610 --> 00:02:56.330
Here your choices will vary depending on whether
or not the file is saved to your SkyDrive

00:02:56.330 --> 00:02:57.960
account.

00:02:57.960 --> 00:03:03.319
No matter what, you should see basic options
like email, present online, and post to blog.

00:03:03.319 --> 00:03:06.420
If the document is saved to SkyDrive, you
can do even more.

00:03:06.420 --> 00:03:11.049
For example, you can share it online, and
invite specific people to collaborate with

00:03:11.049 --> 00:03:12.049
you.

00:03:12.049 --> 00:03:16.340
This lets you work on the exact same file
with friends, co-workers, and other SkyDrive

00:03:16.340 --> 00:03:20.260
users, so you don't have to keep track of
multiple versions (or pass the document back

00:03:20.260 --> 00:03:21.860
and forth).

00:03:21.860 --> 00:03:26.790
Alternately, you can get a link that you can
share any way you want… or you can post

00:03:26.790 --> 00:03:29.860
the file directly to a social networking site.

00:03:29.860 --> 00:03:33.519
But it's generally best to invite specific
people, unless you have a file that needs

00:03:33.519 --> 00:03:38.599
to be seen or edited by a much wider audience.

00:03:38.599 --> 00:03:44.080
How you choose to save and share in Word 2013
is up to you—it just depends on the document.

00:03:44.080 --> 00:03:47.860
With so many options, you should be able to
accomplish exactly what you need, whether

00:03:47.860 --> 00:03:51.140
it's exporting your file as a PDF, or sharing
it online.