Goodwill Community Foundation creating
opportunities for a better life
mailmerge is a great time-saver if you
need to create multiple documents that
are the same but unique in some way like
name tags for an event or envelopes
printed with each person's name and
address the document I have here is a
letter offering customers a discount on
their next order
I want to personalize it by addressing
each copy of the letter to the customer
using information I have stored in a
spreadsheet to begin go to mailings then
start mail merge and select step-by-step
mail merge wizard this will walk you
through the process one step at a time
using this window on the right the type
of document I'm working on is indeed a
letter so I'm going to click Next I also
plan to stick with my current document
instead of using something else like a
template now I need an address list so
word can create a copy of the letter for
each customer to start from scratch you
can type a new list then click create to
enter your recipients individually
alternatively if you do have lists like
an Excel workbook in my case choose use
an existing list then browse to find it
now click open
and select the worksheet that contains
the list I know mine is in sheet 1
in this window you can uncheck any
recipients you don't want to include I
would like to include everybody so I'm
going to go ahead and click OK and now
it shows that workbook as my recipient
list now it's time to write my letter
you can add something unique for each
recipient including their address a
personal greeting custom postage which
require special software and more I'd
like to add an address block first just
place your cursor where you want it to
go then click the item here's a preview
of what it's going to look like and a
couple different formats to choose from
for the recipients name click OK and a
placeholder will appear in your document
where the address will go later the
other thing I'd like to add is a
greeting again you have a preview here
and the ability to change some of the
formatting
let's move on to the next step
previewing the finished product I just
want to make sure the information from
my list appears the way it should you
can take a look at each recipients copy
by clicking the arrows here everything
looks great so let's complete the merge
if you click the print command mail
merge will ask you which pages you want
to print before sending you to the final
step I want to print every document in
my recipient list so I'm going to keep
all
now all you have to do is adjust the
settings if you need to then click okay
knowing how to use mail merge is a must
for creating multiple letters labels
envelopes and more the possibilities and
the time and energy you'll save are
almost limitless