WEBVTT Kind: captions Language: en 00:00:11.370 --> 00:00:13.700 We all make mistakes when we type. 00:00:13.700 --> 00:00:17.990 Luckily, Word comes with several different tools that can help you proofread your document, 00:00:17.990 --> 00:00:19.880 and correct any mistakes. 00:00:19.880 --> 00:00:21.940 Let's take a look. 00:00:21.940 --> 00:00:27.611 To run a full spelling and grammar check, go to the Review tab… click the Spelling 00:00:27.611 --> 00:00:33.790 and Grammar command… and a pane will open on the right. 00:00:33.790 --> 00:00:37.350 From here, Word will walk you through the errors in your document. 00:00:37.350 --> 00:00:43.309 To correct an error, click one of their suggestions… then click Change. 00:00:43.309 --> 00:00:47.519 This will update your document, and also take you to the next error automatically. 00:00:47.519 --> 00:00:50.620 Now, spell check isn't perfect. 00:00:50.620 --> 00:00:54.769 Sometimes it'll say a word is spelled wrong when it isn't—like people's names, street 00:00:54.769 --> 00:00:57.609 names, and other unique proper nouns. 00:00:57.609 --> 00:01:01.519 If that happens, you have a couple different options. 00:01:01.519 --> 00:01:05.350 Ignore will skip the word one time without changing it. 00:01:05.350 --> 00:01:10.100 Ignore All will skip the word every time it appears in your document. 00:01:10.100 --> 00:01:15.240 Add will add the word to your dictionary permanently, so it never comes up as an error again. 00:01:15.240 --> 00:01:20.720 Just make sure the word is spelled correctly before you go with this option. 00:01:20.720 --> 00:01:25.970 At this point, even though I'm not done, I'm going to close the spelling and grammar pane… 00:01:25.970 --> 00:01:31.370 so we can take a look at the automatic spelling and grammar check instead. 00:01:31.370 --> 00:01:36.030 By default, Word is actually designed to mark spelling and grammar errors while you type—that's 00:01:36.030 --> 00:01:38.310 what these little wavy lines are for. 00:01:38.310 --> 00:01:42.470 So you can check your document manually (like I just showed you), or you can refer to the 00:01:42.470 --> 00:01:44.880 marks, and make corrections as you go. 00:01:44.880 --> 00:01:47.290 Here's how it works. 00:01:47.290 --> 00:01:50.100 Red means that there's a spelling error. 00:01:50.100 --> 00:01:57.740 To correct it, all you have to do is right-click… then choose the proper spelling from the menu. 00:01:57.740 --> 00:02:01.320 Blue means that there's some kind of grammatical error. 00:02:01.320 --> 00:02:05.710 In this example, it looks I used the wrong word in the context of the sentence. 00:02:05.710 --> 00:02:11.840 I should have used "their," as in, "Let's have the party at their house." 00:02:11.840 --> 00:02:15.700 Word can be pretty good at picking up on errors like this, but there are certain things that 00:02:15.700 --> 00:02:20.599 it's set to ignore by default, including sentence fragments, poor sentence structure, and other 00:02:20.599 --> 00:02:22.880 common grammar mistakes. 00:02:22.880 --> 00:02:27.030 To include these things in your grammar check, you'll need to adjust the default proofing 00:02:27.030 --> 00:02:30.260 settings. 00:02:30.260 --> 00:02:38.379 To do this, go to the Backstage view… click Options in the left pane… then navigate 00:02:38.379 --> 00:02:44.459 to Proofing in the dialog box. 00:02:44.459 --> 00:02:49.599 To customize your grammar settings, look for "Writing Style" near the bottom of the window. 00:02:49.599 --> 00:02:56.200 Then click the Settings button to the right… and another dialog box will appear. 00:02:56.200 --> 00:03:01.200 Here you can choose to check Grammar Only, or Grammar & Style, which will cause Word 00:03:01.200 --> 00:03:05.129 to be more strict about the style of your writing. 00:03:05.129 --> 00:03:09.480 You can also turn specific items on or off to better suit your needs. 00:03:09.480 --> 00:03:13.770 If you want Word to check for sentence fragments and run-ons, for example, make sure you check 00:03:13.770 --> 00:03:16.079 the box here. 00:03:16.079 --> 00:03:22.800 There are still lots of other ways that you can customize your settings depending on your 00:03:22.800 --> 00:03:24.090 preferences. 00:03:24.090 --> 00:03:27.840 For instance, you can stop Word from marking spelling and grammar errors while you type 00:03:27.840 --> 00:03:30.400 (if the feature ever gets annoying). 00:03:30.400 --> 00:03:35.799 You can also turn off frequently confused words, like there vs. their. 00:03:35.799 --> 00:03:40.499 Keep in mind, your spelling and grammar choices only apply to your copy of Word. 00:03:40.499 --> 00:03:45.099 So if you ignore any errors, or add a word to your dictionary (for example, your name), 00:03:45.099 --> 00:03:50.029 those wavy lines will reappear when you send the document to someone else. 00:03:50.029 --> 00:03:55.569 You can avoid this issue by hiding spelling and grammar errors in this particular document. 00:03:55.569 --> 00:04:00.290 Just check the two boxes near the bottom of the window. 00:04:00.290 --> 00:04:06.099 When you're done, click OK… and now the errors are hidden. 00:04:06.099 --> 00:04:10.059 This feature can be really useful as long as you're confident that your document is 00:04:10.059 --> 00:04:11.059 correct. 00:04:11.059 --> 00:04:14.700 It's still a good idea to have someone look over your work, just to make sure Word hasn't 00:04:14.700 --> 00:04:15.899 missed anything important.