WEBVTT
Kind: captions
Language: en

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Depending on what you're working on, positioning
your text using commas, spaces, or tabs can

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be time consuming and limiting in terms of
what you can do.

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This schedule, for example, isn't very easy
to read.

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That's where tables come in handy, for organizing
your text in rows and columns instead of paragraphs.

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To insert a new blank table, all you have
to do is go to Insert, Table, then move your

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mouse over the squares for the number of columns
and rows you want.

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The table I need for my schedule is going
to be pretty big - seven columns and five

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rows.

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Now click, and the table appears in your document.

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But I don't have to start from scratch.

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In this case, I can convert the text I already
have into a table in just a couple steps.

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Start by selecting your text, then go to Insert,
Table.

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Now Convert Text to Table, and choose one
of the options here for separating your text.

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This is how Word knows what to put in each
column.

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My text isn't separated by paragraphs, commas,
or other characters, but by tabs.

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Finally, click OK, and everything appears
in a table.

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Adding more columns or rows to a table is
easy.

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I'd like to try inserting a row below the
one that starts with Christine, so I'm going

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to place my cursor here, then right-click
and go to Insert.

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My options include inserting a column to the
left or right of where my cursor is, or a

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row above or below.

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If I click Below, a row appears under Christine
where my cursor was.

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Alternatively, if you want to delete a row
or column, all you have to do is select it,

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right-click, then Delete Cells.

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I've change my mind about this row, so I'm
going to go ahead and delete the entire thing.

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So this is looking good - much easier to read.

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I think I'm ready to add some formatting to
improve the look overall.

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Notice the Design tab and the Layout tab appear
on the ribbon whenever you have your cursor

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in your table.

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Here under Design are your Table Styles, which
you can mouse over for a preview.

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For the full list, just click the drop-down
arrow.

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I'm looking for something colorful.

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Once you've chosen a style, you can customize
the way it's laid out using the Table Style

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Options here.

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For example, you can decide whether or not
to display special formatting for the first

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column or the header row.

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These will all have a different effect depending
on the Table Style you're using, so you might

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need to experiment to get the look you want.

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You may have noticed that this table has a
border around the outside and in between the

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cells.

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To add or change the border anywhere on your
table, just select the cells, then go to Draw

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Borders.

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You can select a line Style, Weight, and Color
for your border.

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Now go to the Borders drop-down menu, and
choose where you want the border to go.

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I want mine around the outside of these cells.

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There we go!

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You can make further modifications to things
like the size and layout of your table by

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going to the Layout tab.

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Again, place your cursor anywhere in your
table; now go to Layout.

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The first thing I'd like to do is make the
table a little bigger.

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In fact, I can drag the bottom border to the
size I want or adjust the measurements here,

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then click Distribute Rows to make the rows
even again.

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Now I'm going to select the entire table to
change the text alignment using these icons

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in the Alignment group.

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I think centered looks the best.

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Last, I'd like to combine these three cells
into one by selecting them and then clicking

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Merge Cells.

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You can even play with the direction of the
text by clicking Text Direction, but I think

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I prefer it the way it is.

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As you can see, the Layout tab gives you many
options for customizing your table so it works

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for you and the information you want to display.