mailmerge is a great time-saver if you
need to create multiple documents that
are the same but unique in some way like
name tags for an event or envelopes
printed with each person's name and
address the document I have here is a
letter offering customers a discount on
their next order
I want to personalize it by addressing
each copy of the letter to the customer
using information I have stored in a
spreadsheet to begin go to mailings then
start mail merge the step by step mail
merge wizard will walk you through the
process one step at a time using this
window on the right the type of document
I'm working on is indeed a letter so I'm
going to click Next I also plan to stick
with my current document instead of
using something else like a template now
I need an address list so word can
create a copy of the letter for each
customer to start from scratch you can
type a new list then click create to
enter your recipients individually
alternatively if you do have a list like
an Excel workbook in my case choose use
an existing list then browse to find it
now click open and select the worksheet
that contains the list I know mine is in
sheet 1 in this window you can check or
uncheck all or individual recipients to
decide who's included in the mailing I
would like to include everybody so I'm
going to go ahead and click OK and now
it shows that workbook as my recipient
list now it's time to write my letter
you can add something unique for each
recipient including their address a
personal greeting custom postage which
requires special software and more I'd
like to add an address block first just
place your cursor where you want it to
go then click the item here's a preview
of what it's going to look like and a
couple different formats to choose from
for the recipients name
click okay and a placeholder will appear
in your document where the address will
go later the other thing I'd like to add
is a greeting again you have a preview
here and the ability to change some of
the formatting let's move on to the next
step
previewing the finished product I just
want to make sure the information from
my list appears the way it should you
can take a look at each recipients copy
by clicking the arrows here everything
looks great so let's complete the merge
if you click the print command mail
merge will ask which pages you want to
print before sending you to the final
step I want to print every document in
my recipient list so I'm going to keep
all now all you have to do is adjust the
settings if you need to and then click
OK
knowing how to use mail merge is a must
for creating multiple letters labels
envelopes and more the possibilities and
the time and energy you'll save are
almost limitless like what you just saw
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