WEBVTT
Kind: captions
Language: en

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A template is a pre-designed document that
you can use to create your own documents quickly

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and easily.

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With a template, things like font style, layout,
graphics, and more are already taken care

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of.

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To use a template, go to the File tab, and
then choose New.

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There's something for almost every occasion,
from resumes, to flyers, to business reports

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- even birthday cards.

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You can download a template from Office.com,
or use one that's already installed on your

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computer - that's what these Sample Templates
are.

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Your choices appear in this part of the window,
with a preview on the right.

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I'm looking for a template for a letter, something
elegant but professional.

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This looks exactly like what I had in mind.

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One word of caution, if you're looking at
templates provided by Office.com.

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Some of them are uploaded by people not affiliated
with Microsoft, so they're not guaranteed

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to be free of viruses or defects.

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For those templates, you'll get a warning
message before you download them.

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This one is okay because it's one of Microsoft's
sample templates.

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Just click Create, and it will open in a new
document.

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First, you may be wondering about the name
that appears at the top.

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Sometimes templates add your name or initials
automatically, based on the name associated

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with your copy of Office.

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This is called pre-filled information.

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I would like to include the full last name,
so I'm going to go ahead and type it here...

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then also go to File, Options to fix it permanently.

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If you're using a public computer, like one
at the library, you may not want to change

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these settings; otherwise, just identify your
name here, then click OK.

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Now I can start personalizing my document.

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This text here, with the brackets around it,
is called a placeholder.

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Just click, and it turns into a text entry
box.

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All you have to do is type to replace what
it says.

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You can continue to use the placeholders as
a guideline - this one is for the company

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address.

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Some fields include a drop-down menu for you
to select your information rather than typing

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it (this is especially handy for dates).

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And some templates use fields that aren't
true placeholders but are regular text.

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In those cases, just delete, and type your
own text in its place.

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This space is for the recipient's address.

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Now I can get to work on the body of my letter.

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Templates are great because they allow you
focus on the content of your document, without

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having to worry about things like design or
formatting.

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With so many to choose from, you're sure to
find a template that meets your needs.