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if you were to print a copy of this
thank-you letter and ask a friend to
proofread it they'd probably mark the
errors in red pen and write any
suggestions they had in the margins
wouldn't it be easier if you could do
that electronically in Word you can
using two features called track changes
and comments I'm going to turn on track
changes right away so I can show you
what I mean just go to review then click
track changes now any changes I make to
the document will appear as markup which
is words answer to the proverbial red
pen when I delete text it doesn't go
away it just gets crossed out when I add
more text it gets underlined this lets
the owner of the document see what
changes I've made before they make them
part of the final draft you can also add
comments in the margins by making a
selection of text and clicking new
comment the word many is good for
example but including the actual number
of years would be better so that's what
I'm going to suggest you can add as many
comments as you like if you change your
mind about a comment and you want to
delete it all you have to do is select
the comment balloon that's this thing
here then go to delete if you have
multiple comments you can delete them
all or just delete one
so what do you do if you're on the other
end of the document as the original
author it's up to you to accept the
changes to make them permanent or if you
disagree reject them take this
suggestion here just select it with your
cursor then go to accept to keep it or
reject to go back to your original text
you can even accept or reject all the
changes in the document at once I'm just
going to accept this one comments on the
other hand you'll have to reject one at
a time if you want to delete them at
this point you might find it helpful to
view some of the mark-up off to the side
instead of in the text itself this
should make the document easier to read
first go to show markup then balloons
now click show revisions and balloons
and many of the suggestions will move to
the right margin if you want to
temporarily hide the suggestions
altogether you can go to the display for
review command right now what we're
seeing is the final draft with markup
the rest of the display options range
from just the final to the original
version to hide the markup go ahead and
choose final but keep in mind
hiding the mark-up is not the same as
accepting all changes you still need to
accept or reject the changes before you
send out the final version of your
document
let's say someone reviewed and edited
your document but forgot to turn on
track changes it's still possible to
accept or reject the changes they made
using a neat feature called compare
you'll need a copy of your original
document and the revised version at this
point word we'll compare the two
documents to come up with a list of
changes that were made between them over
here is my original document and the
version that someone else revised in the
middle is the full markup as if the
track changes feature had been turned on
all along word was able to put this
together based on the comparison of the
two documents now you can accept or
reject the changes just like before
it's important to use review features
safely meaning you should remove any
comments or track changes from your
document before you send it out they can
reveal confidential information that
could lead to embarrassment or make you
or your company look unprofessional for
that reason it's a good idea to
double-check your document using the
document inspector to see if there's any
hidden data that you may want to remove
make sure you saved your document then
go to the backstage view now check for
issues inspect document and inspect the
results appear with an exclamation mark
next to anything that may contain
sensitive information looks like I
missed a comment by accident which can
happen when markups are hidden so I'm
going to remove all to take care of it
I'm also going to remove this personal
information just to be safe now you can
save and rest assured knowing that your
document has been reviewed revised and
resolved of any comments or data that
you might want to keep private your
document is ready to send light that you
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