WEBVTT Kind: captions Language: en 00:00:07.200 --> 00:00:12.320 Depending on the type of document you are working with, tables may be a useful way for 00:00:12.320 --> 00:00:15.070 you to present some information. 00:00:15.070 --> 00:00:20.150 Right now, I'm working on the monthly sales report for the AdWorks Agency. 00:00:20.150 --> 00:00:24.880 The report has a lot of information, and I think some of it is a little hard to read 00:00:24.880 --> 00:00:28.930 in all text format. 00:00:28.930 --> 00:00:33.800 In the Monthly Revenue section, I've already typed in this month's information. 00:00:33.800 --> 00:00:39.600 But, now that I look at it, I think this would look better in a table. 00:00:39.600 --> 00:00:44.520 To create a table using existing text, just select the text. 00:00:44.520 --> 00:00:49.470 Then, select the Insert tab and click the Table command. 00:00:49.470 --> 00:00:53.370 From the menu, select Convert Text to Table. 00:00:53.370 --> 00:00:56.540 A dialog box appears. 00:00:56.540 --> 00:01:02.660 Go down to the Separate text at: section and choose one of the options. 00:01:02.660 --> 00:01:06.570 This is how Word knows what text to put in each column. 00:01:06.570 --> 00:01:11.399 In the report, I used a semicolon to separate the information, so in the Other section, 00:01:11.399 --> 00:01:14.200 I just need to enter a semicolon. 00:01:14.200 --> 00:01:18.850 Then, I can check to make sure the number of columns is correct. 00:01:18.850 --> 00:01:20.659 I need 4 columns in this table. 00:01:20.659 --> 00:01:21.759 And then click OK. 00:01:21.759 --> 00:01:25.560 Now the text appears in a table and if you look at the ribbon we have a Design tab as 00:01:25.560 --> 00:01:27.759 part of our Table Tools. 00:01:27.759 --> 00:01:32.840 It looks OK, but I think I'd like to add a row with titles for each column. 00:01:32.840 --> 00:01:38.740 Since I want to add a new top row, all I need to do is place my cursor in the current top 00:01:38.740 --> 00:01:39.840 row. 00:01:39.840 --> 00:01:41.450 And right- click the mouse. 00:01:41.450 --> 00:01:49.590 A menu appears and I need to select Insert and then Insert Rows Above. 00:01:49.590 --> 00:01:54.329 A new row appears above the row where my cursor was. 00:01:54.329 --> 00:02:02.689 Now I can enter my information. 00:02:02.689 --> 00:02:05.799 You can also add columns if you need to. 00:02:05.799 --> 00:02:11.550 Just place your cursor next to where you want the column to appear and right-click. 00:02:11.550 --> 00:02:16.720 Select Insert from the menu and choose Insert Columns to the Left or Right. 00:02:16.720 --> 00:02:23.370 I'll select Right and now a column has been added to the table. 00:02:23.370 --> 00:02:26.720 Actually, I don't think I need this column. 00:02:26.720 --> 00:02:31.620 To delete a column, select just the column you want to delete, and then right-click your 00:02:31.620 --> 00:02:33.000 mouse. 00:02:33.000 --> 00:02:37.370 From the menu that appears, select Delete Columns. 00:02:37.370 --> 00:02:43.450 You can delete multiple columns at a time, and you can delete rows the same way. 00:02:43.450 --> 00:02:48.060 My information looks better in the table than just as, you know, text in a list, but it's 00:02:48.060 --> 00:02:50.129 kind of plain. 00:02:50.129 --> 00:02:55.599 Word has these great preformatted table styles that you can apply to your tables that can 00:02:55.599 --> 00:03:01.519 really make your documents look very professional. 00:03:01.519 --> 00:03:06.790 In the Table Styles section you can click through the various styles and see how they 00:03:06.790 --> 00:03:12.739 affect the table, or click the More arrow to access more style options. 00:03:12.739 --> 00:03:14.769 There are SO many choices. 00:03:14.769 --> 00:03:19.120 If you want to see certain styles first you can change the settings in the Table Styles 00:03:19.120 --> 00:03:20.250 Options group. 00:03:20.250 --> 00:03:27.329 For example, I know that I want every other line in my table to be formatted differently. 00:03:27.329 --> 00:03:30.150 This is called Banded Rows. 00:03:30.150 --> 00:03:37.870 If I select and deselect it changes the styles that are displayed. 00:03:37.870 --> 00:03:41.040 I can do the same thing with the other options. 00:03:41.040 --> 00:03:44.019 Here, I like this one right here. 00:03:44.019 --> 00:03:47.849 To select the style, just click it, and it will appear in the document. 00:03:47.849 --> 00:03:48.849 Yeah. 00:03:48.849 --> 00:03:50.989 That looks pretty good. 00:03:50.989 --> 00:03:57.210 Now, if you wanted to, you could manually change the table border or shading, change 00:03:57.210 --> 00:04:01.000 line weight, or erase part of the table. 00:04:01.000 --> 00:04:06.090 I like the table style as it is, so I'm going to leave it alone. 00:04:06.090 --> 00:04:11.439 For this table, I had the text already in the document, but you can also insert a table 00:04:11.439 --> 00:04:14.370 from scratch. 00:04:14.370 --> 00:04:18.780 Place your insertion point in the document where you want the table to appear. 00:04:18.780 --> 00:04:23.920 I'd like a table that displays the revenue by client, so I'll place my insertion point 00:04:23.920 --> 00:04:25.810 there. 00:04:25.810 --> 00:04:29.660 Make sure the Insert tab is selected, and then click the Table command. 00:04:29.660 --> 00:04:37.190 From the menu, use the diagram to select the number of columns and rows you want in your 00:04:37.190 --> 00:04:38.460 table. 00:04:38.460 --> 00:04:42.730 Now, just drag your mouse over the squares. 00:04:42.730 --> 00:04:46.530 There, I want 5 rows and 4 columns. 00:04:46.530 --> 00:04:50.600 Left-click your mouse and the table appears in the document. 00:04:50.600 --> 00:04:53.980 Now you can enter your text into the table. 00:04:53.980 --> 00:04:56.920 Let's see. 00:04:56.920 --> 00:05:01.110 My clients are... 00:05:01.110 --> 00:05:06.280 I'm going to finish entering my text into this table and use the Table Styles to format 00:05:06.280 --> 00:05:07.280 it. 00:05:07.280 --> 00:05:12.500 Why don't you explore the Table Tools Design tab and see all the things you can do to format 00:05:12.500 --> 00:05:14.310 the tables in your documents.