depending on the type of document you
are working with tables may be a useful
way for you to present some information
right now I'm working on the monthly
sales report for the ad Works Agency the
report has a lot of information and I
think some of it is a little hard to
read in all text format in the monthly
revenue section I've already typed in
this month's information but now that I
look at it I think this will look better
in a table to create a table using
existing text just select the text then
select the insert tab and click the
table command from the menu select
convert text to table a dialog box
appears
go down to the separate text at section
and choose one of the options this is
how word knows what text to put in each
column in the report I use a semicolon
to separate the information so in the
other section I just need to enter a
semicolon then I can check to make sure
the number of columns is correct I need
four columns in this table alright and
then I can just click OK now the text
appears in a table it looks ok but I
think I'd like to add a row with titles
for each column since I want to add a
new top row all I need to do is place my
cursor in the current top row and
right-click the mouse a menu appears and
I need to select insert and then insert
rows above a new row appears above the
row where my cursor was now I can enter
my information
you can also add columns if you need to
just place your cursor next to where you
want the columns to appear and
right-click select insert from the menu
and choose insert columns to the left or
right I'll select rights and now our
column has been added to the table
actually I don't think I need this
column to delete a column select just
the column you want to delete and then
right-click your mouse from the menu
that appears select delete columns you
can delete multiple columns at a time
and you can delete rows the same way my
information looks better in a table than
just as you know text and a list but
it's kind of plain Word has his great
pre formatted table styles that you can
apply to your tables they can really
make your documents look very
professional in the table Styles section
you can click through the various styles
and see how they affect the table or
click the more arrow to access more
style options there are so many choices
if you want to see certain Styles first
you can change the settings in the table
Styles options group for example I know
that I want every other line in my table
to be formatted differently this is
called banded rows
if I select and deselect it changes the
styles that are displayed I can do the
same thing with the other options here I
like this one right here to select the
style just click it and it will appear
in the document yeah that looks pretty
good now if you want it to you could
manually change the table border or
shading change line weights or erase
part of the table I like the table style
as it is so I'm going to leave it alone
for this table
I had the text already in the document
but you can also insert a table from
scratch place your insertion point in
the document where you want the table to
appear I like a table that displays a
revenue by clients so I'll place my
insertion point there make sure the
insert tab is selected and then click
the table command from the menu use the
diagram to select the number of columns
and rows you want in your table now just
drag your mouse over the squares there I
want five rows and four columns a left
click your mouse and the table appears
in the document now you can enter your
text into the table see my clients are
I'm going to finish entering my text
into this table and use the table styles
to format it why don't you explore the
table tools design tab and see all the
things you can do to format the tables
in your documents