WEBVTT Kind: captions Language: en 00:00:08.170 --> 00:00:13.570 AdWorks has hired some new employees and created a new position this month. 00:00:13.570 --> 00:00:18.320 Because of this, my boss wants me to add an organization chart to this month's report. 00:00:18.320 --> 00:00:23.800 I can do this easily using SmartArt, a tool that is new in Word 2007. 00:00:23.800 --> 00:00:28.440 Before we look at the new feature, place your insertion point in the document where you 00:00:28.440 --> 00:00:30.400 want the graphic to appear. 00:00:30.400 --> 00:00:36.290 I'd like to place the image in the Updated Chain of Command section of my report. 00:00:36.290 --> 00:00:42.030 Now, to add a SmartArt graphic, select the Insert tab. 00:00:42.030 --> 00:00:46.120 In the Illustrations group, select the SmartArt command. 00:00:46.120 --> 00:00:49.640 A dialog box will appear. 00:00:49.640 --> 00:00:53.460 As you can see, you have many options. 00:00:53.460 --> 00:01:01.550 SmartArt allows you to visually communicate information rather than simply use text. 00:01:01.550 --> 00:01:05.870 Graphics can really make an impact in your document and SmartArt makes using graphics 00:01:05.870 --> 00:01:08.190 especially easy. 00:01:08.190 --> 00:01:12.369 On the left, there is a list of categories. 00:01:12.369 --> 00:01:18.710 Right now, All is selected, so we can view all the types of graphics SmartArt has to 00:01:18.710 --> 00:01:19.710 offer. 00:01:19.710 --> 00:01:25.500 To see more details about a graphic, just left-click any image, and a larger version 00:01:25.500 --> 00:01:31.229 of the graphic and additional text details will appear on the right side of the dialog 00:01:31.229 --> 00:01:34.500 box. 00:01:34.500 --> 00:01:39.749 There are so many options - some really complex graphics and maybe some familiar ones - like 00:01:39.749 --> 00:01:42.780 this basic pie chart. 00:01:42.780 --> 00:01:44.010 Let's see. 00:01:44.010 --> 00:01:46.549 I need to add an organization chart. 00:01:46.549 --> 00:01:50.140 I think I might find that under the Hierarchy category. 00:01:50.140 --> 00:01:55.431 If I left-click Hierarchy, Word will narrow down my choices and only show me graphics 00:01:55.431 --> 00:01:59.719 related to this category, rather than all of the SmartArt graphics. 00:01:59.719 --> 00:02:08.550 Now I can click through these seven choices and see which will be best for the report. 00:02:08.550 --> 00:02:15.480 I actually think the first or second one will work, but I like this one called Hierarchy. 00:02:15.480 --> 00:02:20.099 Just left- click to select it, and then click OK. 00:02:20.099 --> 00:02:21.099 There you go! 00:02:21.099 --> 00:02:22.810 The graphic appears in the document. 00:02:22.810 --> 00:02:27.610 It looks a little big right now, but don't worry, we can change that later. 00:02:27.610 --> 00:02:31.590 First, let's add some text to our graphic. 00:02:31.590 --> 00:02:34.950 By default, the first text box is selected. 00:02:34.950 --> 00:02:39.060 To the left of the graphic there is a task pane. 00:02:39.060 --> 00:02:41.910 You can see your insertion point there. 00:02:41.910 --> 00:02:44.190 You can type your text there. 00:02:44.190 --> 00:02:48.140 As you type, you will see the text appear in the actual graphic. 00:02:48.140 --> 00:02:55.480 You'll notice that the text automatically resizes to fit inside the box. 00:02:55.480 --> 00:03:00.299 You can click through the bulleted list and see that the selected text box changes as 00:03:00.299 --> 00:03:02.530 you do. 00:03:02.530 --> 00:03:07.890 If you'd rather enter text directly into the chart, just click the X to close the task 00:03:07.890 --> 00:03:08.890 pane. 00:03:08.890 --> 00:03:30.569 Now, place your insertion point into the text box and enter your text. 00:03:30.569 --> 00:03:33.840 All four of the salespeople report to the vice president. 00:03:33.840 --> 00:03:38.659 I'll go ahead and enter them. 00:03:38.659 --> 00:03:43.941 So I don't have to type the word Salesperson over and over, I'll just select it, and use 00:03:43.941 --> 00:03:50.799 my keyboard shortcuts to copy it by pressing and holding the Ctrl and C keys. 00:03:50.799 --> 00:03:52.650 Then release them both. 00:03:52.650 --> 00:04:02.520 Now, I'll just type Beth, and then press the Ctrl and V keys to paste the word Salesperson. 00:04:02.520 --> 00:04:08.849 I have two more salespeople to enter, but not enough room on this graphic. 00:04:08.849 --> 00:04:10.769 Not a problem! 00:04:10.769 --> 00:04:14.599 It's easy to modify the graphic so that it works for you. 00:04:14.599 --> 00:04:17.320 Make sure the graphic is selected. 00:04:17.320 --> 00:04:22.360 To add another salesperson, select any of the current salespeople and make sure the 00:04:22.360 --> 00:04:24.310 Design tab is selected. 00:04:24.310 --> 00:04:30.580 In the Create Graphic group, click the Add Shape command. 00:04:30.580 --> 00:04:34.440 From the menu, select where you want the shape to appear. 00:04:34.440 --> 00:04:39.760 Since we want to add another salesperson and all the salespeople are equal, we'll select 00:04:39.760 --> 00:04:43.970 Add Shape Before or Add Shape After. 00:04:43.970 --> 00:04:51.850 If we wanted to add a superior or a subordinate, we could select the Above or Below options. 00:04:51.850 --> 00:04:53.750 I'll just select After. 00:04:53.750 --> 00:04:56.940 Now, the new shape appears. 00:04:56.940 --> 00:05:11.580 I need to do this again for my fourth salesperson. 00:05:11.580 --> 00:05:15.230 You can also promote or demote people easily. 00:05:15.230 --> 00:05:22.210 There is a new design specialist, but she doesn't report to the Sales Chief. 00:05:22.210 --> 00:05:28.310 Just select the text box, and then click the Promote command in the Create Graphic group. 00:05:28.310 --> 00:05:33.450 There, now the Design Specialist reports directly to the president. 00:05:33.450 --> 00:05:37.880 You can use all of these commands to modify the graphic to represent the structure in 00:05:37.880 --> 00:05:42.240 your organization. 00:05:42.240 --> 00:05:46.680 Once you have all the text entered in the graphic, you may want to change the style 00:05:46.680 --> 00:05:48.440 or colors. 00:05:48.440 --> 00:05:52.390 Word gives you these great predefined styles to choose from. 00:05:52.390 --> 00:05:56.690 You can click the More arrow to see all the style options. 00:05:56.690 --> 00:06:03.430 As you hover over each, Live Preview shows you how that style will look in your document. 00:06:03.430 --> 00:06:08.380 If you find one you like, just left-click it to select it. 00:06:08.380 --> 00:06:12.370 You can also change the color scheme of the graphic. 00:06:12.370 --> 00:06:16.030 On the Design tab, click the Change Colors command. 00:06:16.030 --> 00:06:19.670 A menu of color schemes appear. 00:06:19.670 --> 00:06:31.630 I really like these in Accent 5 any of these will look good with our company logo. 00:06:31.630 --> 00:06:34.300 Just left-click an option to select it. 00:06:34.300 --> 00:06:35.570 Now it appears in the document. 00:06:35.570 --> 00:06:38.630 I think that looks good. 00:06:38.630 --> 00:06:43.880 If you ever change your mind about the type of SmartArt graphic you want to use, you can 00:06:43.880 --> 00:06:47.400 explore the other options in the Layout group. 00:06:47.400 --> 00:06:52.250 By selecting one of these, you can see what another graphic would look like with your 00:06:52.250 --> 00:06:55.400 text. 00:06:55.400 --> 00:07:00.860 You also have access to the Format tab, where you can change a variety of things including 00:07:00.860 --> 00:07:07.080 the shapes used in the graphic, as well as fill, line, and text color. 00:07:07.080 --> 00:07:09.880 You can explore these features on your own. 00:07:09.880 --> 00:07:15.150 I'm happy with what I have, but I do want to resize it a bit. 00:07:15.150 --> 00:07:20.770 Resizing a SmartArt graphic works just like resizing shapes, pictures, or any other object 00:07:20.770 --> 00:07:23.370 in Word. 00:07:23.370 --> 00:07:28.840 Now, before we wrap up talking about SmartArt, I want to show you really quickly how some 00:07:28.840 --> 00:07:32.300 of your options change, depending on the graphic you choose. 00:07:32.300 --> 00:07:39.310 In my Process section, I'll just add a SmartArt graphic from the Process category. 00:07:39.310 --> 00:07:44.120 You can expect things on this Design tab to differ from graphic to graphic. 00:07:44.120 --> 00:07:48.280 You can see the Styles and Layout options are different than before. 00:07:48.280 --> 00:07:53.740 Also, this Add a Bullet command is active because this graphic includes bullets, whereas 00:07:53.740 --> 00:07:56.310 my Hierarchy graphic did not. 00:07:56.310 --> 00:08:02.300 I'm going to add text and format my process graphic now. 00:08:02.300 --> 00:08:07.120 In the meantime, why don't you explore the various SmartArt graphics and how you might 00:08:07.120 --> 00:08:09.110 be able to use them in your documents.