Adworks has hired some new employees and
created a new position this month
because of this my boss wants me to add
an organization chart to this month's
report I can do this easily using
SmartArt a tool that's new in Word 2007
before we look at the new feature place
your insertion point in the document
where you want the graphic to appear I'd
like to place the image in the updated
chain-of-command section of my report
now to add a SmartArt graphic select the
insert tab in the illustrations group
select the SmartArt command a dialog box
will appear as you can see you have many
options smart art allows you to visually
communicate information rather than
simply use text graphics can really make
an impact in your document and SmartArt
makes using graphics especially easy on
the left there is a list of categories
right now all is selected so we can view
all the types of graphics SmartArt has
to offer to see more details about a
graphic just left-click any image and a
larger version of the graphic and
additional text details will appear on
the right side of the dialog box there
are so many options some really complex
graphics and maybe some familiar ones
like this basic pie chart let's see I
need to add an organization chart I
think I might find that under the
hierarchy category if I love click
hierarchy word will narrow down my
choices and only show me graphics
related to this category rather than all
of the SmartArt graphics now I can click
through these seven choices and see
which will be best for the report I
actually think the first or second one
will work but I like this we'll call
hierarchy
just left-click to select it and then
click okay there you go the graphic
appears in the document it looks a
little big right now but don't worry we
can change that later first let's add
some text to our graphic by default the
first text box is selected to the left
of the graphic there's a task pane you
can see your insertion point there you
can type your text there as you type you
will see the text appear in the actual
graphic you'll notice that the text
automatically resizes to fit inside the
box you can click through the bulleted
list and see that the selected text box
changes as you do if you rather enter
text directly into the chart just click
the X to close the task pane now place
your insertion point into the text box
and enter your text
you
all four of the salespeople report to
the vice president I'll go ahead and
enter them so I don't have to type the
word salesperson over and over
I'll just select it and use my keyboard
shortcuts to copy it by pressing and
holding the ctrl and C Keys then release
them both now I'll just type Beth and
then pressing ctrl and V Keys to paste
the word a salesperson I have two more
salespeople to enter but not enough room
on this graphic not a problem it's easy
to modify the graphic so that it works
for you make sure the graphic is
selected to add another salesperson
selects any of the current salespeople
and make sure the design tab is selected
in the creates graphic group click the
add shape command from the menu select
where you want the shape to appear since
we want to add another salesperson and
all the salespeople are equal we'll
select add shape before or add shape
after if we wanted to add a superior or
a subordinate we could select the above
or below options I'll just select after
now the new shape appears I need to do
this again for my fourth salesperson
you
you can also promote or demote people
easily there's a new design specialist
but she doesn't report to the sales
chief just select the text box and then
click the promote commands in the create
graphic group there now the design
specialist reports directly to the
president you can use all of these
commands to modify the graphic to
represent the structure in your
organization once you have all the text
enter in the graphic you may want to
change the style or colors word gives
you these great predefined styles to
choose from you can click the more
arrows to see all the style options as
you hover over each live preview shows
you how that file will look in your
document if you find one you like just
left click it to select it you can also
change the color scheme of the graphic
on the design tab click the change
colors command a menu of color schemes
appear I really like these in accent 5
any of these will look good with our
company logo just left-click an option
to select it now it appears in the
document I think that looks pretty good
if you ever change your mind about the
type of SmartArt graphic you want to use
you can explore the other options in the
layout group by selecting one of these
you can see what another graphic will
look like with your text you also have
access to the format tab where you can
change a variety of things including the
shapes used in the graphic as well as
fill line and text color you can explore
these features on your own I'm happy
with what I have but I do want to resize
it a bit resizing a SmartArt graphic
works just like resizing shapes pictures
or any other objects in Word
now before we wrap up talking about
smart art I want to show you really
quickly how some of your options change
depending on the graphic you choose in
my process section I'll just add a
SmartArt graphic from the process
category you can expect things on this
design tab to differ from graphic to
graphic you can see the styles and
layout options are different than before
awesome this add a bullet command is
active because this graphic includes
bullets whereas my hierarchy graphic did
not I'm going to add text and format my
process graphic now in the meantime why
don't you explore the various SmartArt
graphics and how you might be able to
use them in your documents