WEBVTT Kind: captions Language: en 00:00:09.330 --> 00:00:14.290 A great way to draw attention to specific text is to indent it. 00:00:14.290 --> 00:00:18.841 There are several ways in Word that you can indent text, but it's important to indent 00:00:18.841 --> 00:00:23.090 correctly so that you can save time when you edit the document. 00:00:23.090 --> 00:00:28.760 Before we look at indenting, let's click the Show/Hide command on the Home tab. 00:00:28.760 --> 00:00:34.920 This will allow us to see some of the nonprinting characters such as our Spacebar and Tab key 00:00:34.920 --> 00:00:36.690 markings. 00:00:36.690 --> 00:00:41.870 A lot of people will use the spacebar to indent text. 00:00:41.870 --> 00:00:46.550 You can see a small dot appear each time I press the space bar. 00:00:46.550 --> 00:00:50.040 You can see that the dots aren't evenly spaced. 00:00:50.040 --> 00:00:54.650 This really isn't a good way to position text because it is almost impossible to line text 00:00:54.650 --> 00:00:56.580 up exactly. 00:00:56.580 --> 00:00:59.010 Let me just undo that action. 00:00:59.010 --> 00:01:05.210 Now, the most common way to indent is to use the Tab key on the keyboard. 00:01:05.210 --> 00:01:11.750 This works great when indenting the first line of a paragraph like this. 00:01:11.750 --> 00:01:13.050 You can see what happens. 00:01:13.050 --> 00:01:22.360 By default, only the first line of the paragraph is indented and it indents a half inch. 00:01:22.360 --> 00:01:28.570 If I really wanted to indent this entire paragraph, I should use the Indent command instead of 00:01:28.570 --> 00:01:30.180 the Tab key. 00:01:30.180 --> 00:01:35.690 Using Indent keeps every line of the paragraph lined up regardless of whether you add or 00:01:35.690 --> 00:01:37.740 remove text later. 00:01:37.740 --> 00:01:43.590 I actually don't want to indent this paragraph, but I do want to indent my New Client list, 00:01:43.590 --> 00:01:48.840 so let's scroll down and select the list. 00:01:48.840 --> 00:01:53.871 As you can see from the paragraph marks, each of these lines is a paragraph because I pressed 00:01:53.871 --> 00:01:56.580 the Enter key after each one. 00:01:56.580 --> 00:02:00.370 Let's click the Increase Indent command. 00:02:00.370 --> 00:02:04.310 As you can see, all the text indents half an inch. 00:02:04.310 --> 00:02:14.470 If we increase the indent one more time, it will go over another half inch. 00:02:14.470 --> 00:02:19.570 I actually think it looked better indented once, so I can just click the Decrease Indent 00:02:19.570 --> 00:02:21.340 command. 00:02:21.340 --> 00:02:26.200 Now, the default indent settings can be edited. 00:02:26.200 --> 00:02:29.030 You're not stuck with the half inch indent. 00:02:29.030 --> 00:02:31.330 Just select the Page Layout tab. 00:02:31.330 --> 00:02:36.560 In the Paragraph group, we have some indenting options. 00:02:36.560 --> 00:02:40.980 To see how this works, let's insert a sentence at the end of the report. 00:02:40.980 --> 00:02:45.110 I'm going to paste a quote I like. 00:02:45.110 --> 00:02:51.420 Now, the sentence is selected, and I want to indent it from both sides to draw attention 00:02:51.420 --> 00:02:53.599 to it. 00:02:53.599 --> 00:02:57.850 I can enter a number in the field. 00:02:57.850 --> 00:03:00.450 Or I can press the up arrow. 00:03:00.450 --> 00:03:03.710 Now, it's double indented. 00:03:03.710 --> 00:03:05.490 I think that looks pretty good. 00:03:05.490 --> 00:03:09.540 Now, let's take a look at Tabs in Word. 00:03:09.540 --> 00:03:14.130 Above the vertical ruler on the left is the tab selector. 00:03:14.130 --> 00:03:20.050 If I hover over this I can see that the default tab stop is the Left Tab. 00:03:20.050 --> 00:03:27.510 I can just click this and see that the next one is a Center tab, then a Right tab, a Decimal 00:03:27.510 --> 00:03:30.120 tab, and then a Bar Tab. 00:03:30.120 --> 00:03:35.970 The last two are tab stops that are related to Indenting - the First Line Indent and the 00:03:35.970 --> 00:03:38.750 Hanging indent. 00:03:38.750 --> 00:03:41.480 Let's actually talk about these indenting tab stops. 00:03:41.480 --> 00:03:48.150 If I want to indent the first line of each paragraph a certain amount, I can set a tab 00:03:48.150 --> 00:03:50.900 stop for the First Line Indent. 00:03:50.900 --> 00:03:57.410 So you can see this in action, I'll just place my insertion point at the end of this paragraph. 00:03:57.410 --> 00:04:05.239 Then, I'll click the tab selector until the First Line Indent tab is visible. 00:04:05.239 --> 00:04:12.510 Now, just go over to the horizontal ruler and decide where you want the indent to be. 00:04:12.510 --> 00:04:18.940 I think the half inch mark is good, so just left-click at that point on the ruler. 00:04:18.940 --> 00:04:22.490 Did you see the tab stop appear on the ruler? 00:04:22.490 --> 00:04:25.360 And did you notice how the paragraph changed in the document? 00:04:25.360 --> 00:04:31.030 Now, if I press the Enter key to start a new paragraph, it will automatically indent to 00:04:31.030 --> 00:04:32.610 that point. 00:04:32.610 --> 00:04:38.189 I can even drag the tab stop back and forth on the ruler until I find a location that 00:04:38.189 --> 00:04:40.219 I like. 00:04:40.219 --> 00:04:46.689 The Hanging Indent tab stop works the same way, but instead of changing the first line 00:04:46.689 --> 00:04:51.419 of the paragraph, it changes all the other lines in a paragraph. 00:04:51.419 --> 00:04:56.500 I actually don't use this tab stop all that often, unless I'm dealing with lists, but 00:04:56.500 --> 00:05:01.999 depending on the documents you create, it may be something you use a lot or very little. 00:05:01.999 --> 00:05:07.129 Now, let's look at three of the other tab stops. 00:05:07.129 --> 00:05:13.089 A Left Tab stop sets the start position of the text on the left and all the text you 00:05:13.089 --> 00:05:16.249 type then appears to the right. 00:05:16.249 --> 00:05:23.780 Now, so I can show you how this works, I'm going to go up to the top of our document. 00:05:23.780 --> 00:05:30.189 With the Left Tab stop displayed, just left-click anywhere on the horizontal ruler where you 00:05:30.189 --> 00:05:32.509 want your text to start. 00:05:32.509 --> 00:05:36.960 I think I'll click a little less than the half inch mark. 00:05:36.960 --> 00:05:40.110 See how the "L-shaped" tab stop appeared? 00:05:40.110 --> 00:05:47.869 Now, when I press the Tab key, AdWorks Agency lines right up to that tab stop. 00:05:47.869 --> 00:05:54.580 Let's click the tab selector and give the Center tab stop a try and then click on the 00:05:54.580 --> 00:05:57.550 ruler where we want this tab stop to appear. 00:05:57.550 --> 00:06:00.639 I think about the 3 inch mark is good. 00:06:00.639 --> 00:06:05.539 A Center Tab stop sets the position of the middle of the text. 00:06:05.539 --> 00:06:09.099 The text centers on this position as you type. 00:06:09.099 --> 00:06:17.529 So, if I press the Tab key again, the text AdWorks Agency appears centered on this tab. 00:06:17.529 --> 00:06:22.370 As you can guess, the Right Tab stop sets the text flush to the right. 00:06:22.370 --> 00:06:29.990 I'll select the tab selector until the Right tab stop appears, and then click the ruler. 00:06:29.990 --> 00:06:35.969 So you can really see how this works, I'll just delete AdWorks Agency and retype it here 00:06:35.969 --> 00:06:37.610 on the right. 00:06:37.610 --> 00:06:42.689 You can see that as I type, the text moves to the left. 00:06:42.689 --> 00:06:48.699 As you can see, tabs are really easy to work with and give you a lot of control over formatting. 00:06:48.699 --> 00:06:54.039 Before we wrap up this part of our report, there is one little Word tool I want to show 00:06:54.039 --> 00:06:55.550 you. 00:06:55.550 --> 00:07:03.910 I realized my report still says December 2007 in several locations, when in reality this 00:07:03.910 --> 00:07:07.000 is January 2008. 00:07:07.000 --> 00:07:09.369 Let's fix this really quickly. 00:07:09.369 --> 00:07:14.249 Instead of reading through the entire report to make sure I changed the date, I can just 00:07:14.249 --> 00:07:17.589 use the Find and Replace command. 00:07:17.589 --> 00:07:21.369 Just click the Replace command on the Home tab. 00:07:21.369 --> 00:07:30.750 In the Find and Replace dialog box, I'll just type December 2007 in the Find box and January 00:07:30.750 --> 00:07:33.499 2008 in the Replace box. 00:07:33.499 --> 00:07:40.369 And click Replace All, and then click OK. 00:07:40.369 --> 00:07:45.419 This is a great feature that will allow you to find and replace specific words or phrases 00:07:45.419 --> 00:07:46.419 easily. 00:07:46.419 --> 00:07:49.870 Also, it's a great tool for long reports. 00:07:49.870 --> 00:07:56.669 Imagine you are working with a 20 page report and need to find the section where X is mentioned. 00:07:56.669 --> 00:08:04.029 All you have to do is click the Find command and type in Topic X. 00:08:04.029 --> 00:08:10.530 Click Find Next and the tool will begin locating ALL the instances that it appears in the document. 00:08:10.530 --> 00:08:15.439 This is a lot faster than reading through the entire report looking for Topic X. 00:08:15.439 --> 00:08:20.871 Well, tThat's really all you need to know about indents and tabs in Word, and the Find 00:08:20.871 --> 00:08:22.430 and Replace commands. 00:08:22.430 --> 00:08:26.639 Practice what you've learned and you'll see just how useful these features can be.