a great way to draw attention to
specific text is to indent it there are
several ways and word that you can
indent text but it's important to indent
correctly so that you can save time when
you edit the documents before we look at
indenting let's click the show/hide
command on the Home tab this will allow
us to see some of the non-printing
characters such as our spacebar and tab
key markings a lot of people will use
the spacebar to indent text you can see
a small dot appear each time I press the
spacebar you can see that the dots
aren't evenly spaced this really isn't a
good way to position text because it is
almost impossible to line text up
exactly
let me just undo that action now the
most common way to indent is to use the
tab key on the keyboard this works great
when indenting the first line of a
paragraph like this you can see what
happens by default only the first line
of the paragraph is indented and it
indents a half-inch if I really wanted
to indent this entire paragraph I should
use the indent command instead of the
tab key using indent keeps every line of
the paragraph lines up regardless of
whether you add or remove text later I
actually don't want twins in this
paragraph but I do want to intent my new
client list so let's scroll down and
select the list as you can see from the
paragraph marks each of these lines is a
paragraph because I press the Enter key
after each one let's click the increase
indent command as you can see all the
text indents half an inch if we increase
the indent one more time it will go over
another half inch I actually think it
looks better in digit once so I can just
click the decrease indent command
now the default Indian settings can be
edited you're not stuck with the
half-inch indent just select the page
Layout tab in the paragraph group we
have some indenting options to see how
this works let's insert a sentence at
the end of the report I'm going to paste
a quote I like now the sentence is
selected and I want to indent it from
both sides to draw attention to it I can
enter a number in the field or I can
press the up arrow now it's double
indented I think that looks pretty good
now let's take a look at tabs and word
above the vertical ruler on the left is
a tab selector if I hover over this I
can see that the default tab stop is the
left tab I can just click this and see
that the next one is a center tab then a
right tab a decimal tab and then a bar
tab the last two are tab stops that are
related to indenting the first line
indent and the hanging indent let's
actually talk about these entities tab
stops if I want to indent the first line
of each paragraph a certain amount I can
set a tab stop for the first line indent
so you can see this in action I'll just
place my insertion point at the end of
this paragraph then I'll click the tab
selector until the first line indent tab
is visible now just go over to the
horizontal ruler and decide where you
want the indent to be I think the
half-inch mark is good
so just left-click at that point on the
ruler did you see the tab stop appear on
the ruler and then you notice how the
paragraph changed in the document now if
I press the Enter key to start a new
paragraph it will automatically indent
to that point I can even drag the tab
stop back and forth on the roll
until I find the location that I like
the hanging indent tab stop works the
same way but instead of changing the
first line of the paragraph it changes
all the other lines in a paragraph I
actually don't use this tab stop all
that often unless I'm dealing with lists
but depending on the documents you
create it may be something you use a lot
or very little now let's look at three
of the other tab stops and left tap stop
sets the start position of the text on
the left and all the text you type then
appears to the right now so I can show
you how this works I'm going to go up to
the top of our document with the left
tab stop displayed just left click
anywhere on the horizontal ruler where
you want your text to start I think I'll
click a little less than the half-inch
mark see how the l-shaped tab stop
appeared now when I press the tab key
Adworks agency lines right up to that
tap stop let's click the tab selector
and give the sensor tap stop a try and
then click on the ruler where we want
this tap stop to appear I think about
the three inch mark is good a center tab
stop sets the position of the middle of
the text the text centers on this
position as you type so if I press the
tab key again the text ad Works Agency
appears centered on this tab as you can
guess the right tap stop sets the text
flush to the right I'll select the tab
selector until the right tab stop
appears and then click the ruler so you
can really see how this works I'll just
delete add works agency and retype it
here on the right you can see that as I
type the text moves to the left as you
can see tabs are really easy to work
with and give you a lot of control over
formatting before we wrap up
as part of our reports there is one
little words who I want to show you and
I realize my report still says December
2007 and several locations when in
reality this is January 2008 let's fix
this really quickly instead of reading
through the entire report to make sure I
changed the date I can just use the Find
and Replace commands just click the
replace command on the Home tab and be
find and replace a dialog box I'll just
type December 2007 in the find box in
January 2008 in a replace box and then
click replace all and then click OK this
is a great feature that will allow you
to find and replace specific words or
phrases easily awesome it's a great tool
for long reports imagine you're working
with a 20 page report and need to find
the section where topic X is mentioned
all you have to do is click the find
command and then type in topic X click
find next and the tool will begin
locating all the instances that it
appears in the document this is a lot
faster than reading through the entire
report looking for topic X well that's
really all you need to know about
indents and tabs inward and the find and
replace commands practice what you've
learned and you'll see just how useful
these features can be