WEBVTT Kind: captions Language: en 00:00:08.349 --> 00:00:12.679 If a power outage occurred right now, would you lose the precious document you're working 00:00:12.679 --> 00:00:13.679 on? 00:00:13.679 --> 00:00:16.720 There is a great chance that your document would be lost and you would be stuck trying 00:00:16.720 --> 00:00:18.940 to remember what you just typed. 00:00:18.940 --> 00:00:21.890 Making sure that you save your work is very important! 00:00:21.890 --> 00:00:26.480 If you're working along with me on the cover letter, that means you've already downloaded 00:00:26.480 --> 00:00:27.480 the document. 00:00:27.480 --> 00:00:28.750 But have you saved it? 00:00:28.750 --> 00:00:33.789 To save a document, click the Microsoft Office Button and a menu will appear. 00:00:33.789 --> 00:00:38.590 You have two main choices here: Save and Save As. 00:00:38.590 --> 00:00:42.199 We also have the choice to save using the Quick Access Toolbar. 00:00:42.199 --> 00:00:48.510 I want to take a moment to explain the difference between Save and Save as. 00:00:48.510 --> 00:00:53.429 Save will save the current file under the same name in the same location. 00:00:53.429 --> 00:00:57.309 For example, the name of this file is Cover Letter. 00:00:57.309 --> 00:01:03.069 When I decided to save my file, the name of the file remained Cover Letter and the name 00:01:03.069 --> 00:01:08.549 of this file will not change until I select Save As and choose to change the name of the 00:01:08.549 --> 00:01:11.870 file. 00:01:11.870 --> 00:01:17.509 Save As will always bring up the Save As window allowing you to change the file name and its 00:01:17.509 --> 00:01:18.710 save location. 00:01:18.710 --> 00:01:24.770 For example, at the moment my cover letter is saved in the My Documents folder. 00:01:24.770 --> 00:01:27.780 By selecting Save As, I have other options. 00:01:27.780 --> 00:01:32.689 I'm going to choose my Desktop as a new location to save my file. 00:01:32.689 --> 00:01:38.090 Now that we are working in Word 2007 our files are not compatible to previous versions of 00:01:38.090 --> 00:01:39.090 Word. 00:01:39.090 --> 00:01:44.080 But the good news is we can make them compatible so that our friends and co-workers with previous 00:01:44.080 --> 00:01:47.610 versions won't have problems accessing our files. 00:01:47.610 --> 00:01:54.040 To save in a Compatible mode, go back to the Office Button, select Save As, and select 00:01:54.040 --> 00:01:57.299 Word 97-2003. 00:01:57.299 --> 00:02:02.250 By selecting this option users with previous versions will be able to read your files but 00:02:02.250 --> 00:02:05.040 they may not be able to edit some features. 00:02:05.040 --> 00:02:06.950 We'll get to that later! 00:02:06.950 --> 00:02:10.450 Sometimes you may need to save a document and you're not sure what software the other 00:02:10.450 --> 00:02:11.870 person has. 00:02:11.870 --> 00:02:15.690 You can save it as a file that is readable by all computers called a PDF. 00:02:15.690 --> 00:02:21.030 PDF is short for Portable Document Format. 00:02:21.030 --> 00:02:25.530 To save a document as a PDF we first have to download an extension. 00:02:25.530 --> 00:02:30.550 To download the extension that will allow you to start publishing documents in PDF format, 00:02:30.550 --> 00:02:38.720 click on the Office Button, select Save As, then select Find Add-ins for other File Formats. 00:02:38.720 --> 00:02:43.690 This will lead you to the Microsoft Office webpage and from here you can follow the instructions 00:02:43.690 --> 00:02:46.060 and download the extension. 00:02:46.060 --> 00:02:50.000 Once the extension is downloaded go back to your Office Button and pay attention to the 00:02:50.000 --> 00:02:54.260 newly added Save As PDF option. 00:02:54.260 --> 00:02:59.930 To save your file as a PDF, select PDF or XPS. 00:02:59.930 --> 00:03:01.760 Then decide where you are going to save your file. 00:03:01.760 --> 00:03:07.070 I'm going to save mine in the My Documents folder and I'm going to name it Cover Letter 00:03:07.070 --> 00:03:12.880 ABC, just so I know that its different than any previous file that I've saved. 00:03:12.880 --> 00:03:19.310 You want to make sure that where it says Save as type:, you want to make sure PDF is selected. 00:03:19.310 --> 00:03:23.650 If all of this is correct then you'll click on Publish. 00:03:23.650 --> 00:03:28.290 Depending on your computer, it might take it a little while for it to publish the file. 00:03:28.290 --> 00:03:32.540 Once the PDF is published, it'll look something like this! 00:03:32.540 --> 00:03:37.030 As you can see, Word 2007 does not keep you from being able to share documents with those 00:03:37.030 --> 00:03:38.540 who have previous versions. 00:03:38.540 --> 00:03:40.370 It simply gives you additional options!