if a power outage occurred right now
would you lose a precious document
you're working on there's a great chance
that your document would be lost and you
would be stuck trying to remember what
you just typed making sure that you save
your work is very important if you're
working along with me on the cover
letter that means you've already
downloaded the document but have you
saved it to save a document click the
Microsoft Office button and the menu
will appear you have two main choices
here save and save as we also have the
choice to save using the quick access
toolbar I want to take a moment to
explain the difference between save and
save as save will save the current file
under the same name in the same location
for example the name of this file is
cover letter when I decided to save my
file the name of the file remained cover
letter the name of this file will not
change until I do save as and choose to
change the name of the file save as will
always bring up the save as window
allowing you to change the file name and
its save location for example at the
moment my cover letter is saved in the
My Documents folder by selecting save as
I have other options I'm going to choose
my desktop as a new location to save my
file now that we are working in Word
2007 our files are not compatible to
previous versions of Word but the good
news is we can make them compatible so
our friends and coworkers with previous
versions won't have problems accessing
our files to save in a compatible mode
go back to the office button select save
as and select word 97 through 2003 by
selecting this option users with
previous versions will be able to read
your files but they may not be able to
edit some features we'll get to that
later sometimes you may need to save a
document and you're not quite sure what
software the other person has you can
say that as a file that is readable by
all computers call it PDF PDF is short
for Portable Document format to save a
document as a PDF we first have to
download an extension to download the
extension that will allow you to start
publishing documents in a PDF format
click on the office button select save
as then select find add-ins for other
file formats this will lead you to the
Microsoft Office webpage and from here
you'll follow the instructions and
download the extension once the
extension is downloaded go back to your
office button and pay attention to the
newly added save as PDF option to save
your file as a PDF select PDF or XPS
then decide where you're going to save
your file I'm going to leave mine and My
Documents folder I'm going to name it
cover letter ABC just so I know that
it's different than any previous file
that I saved and you want to make sure
that where it says save as type you want
to make sure that PDF is selected if all
of this is correct then you'll click on
publish depending on your computer it
might take a little while for to publish
the file once so a PDF is published
it'll look something like this as you
can see Word 2007 does not keep you from
being able to share documents with those
who have previous versions it simply
gives you additional options
you