WEBVTT Kind: captions Language: en 00:00:07.220 --> 00:00:12.260 Let's say you need to create a newsletter for the company you work for. 00:00:12.260 --> 00:00:14.120 Not a problem! 00:00:14.120 --> 00:00:19.450 You can create many types of documents, including newsletters, with Word. 00:00:19.450 --> 00:00:24.420 You can use one of Word's templates or you can create one on your own. 00:00:24.420 --> 00:00:29.490 I'm actually working on a newsletter right now for Cityville High School. 00:00:29.490 --> 00:00:35.280 I decided not use a template because I wanted to design the newsletter myself this time. 00:00:35.280 --> 00:00:40.020 I've already entered my text, but now I need to make some changes and additions to the 00:00:40.020 --> 00:00:42.340 document before it's ready. 00:00:42.340 --> 00:00:46.340 Currently, my newsletter is in landscape format. 00:00:46.340 --> 00:00:50.230 This means that everything on the page is oriented horizontally. 00:00:50.230 --> 00:00:55.990 I think I really want to change my newsletter so that the orientation is more vertical. 00:00:55.990 --> 00:01:02.140 To change the page orientation, all I need to do is select the Page Layout tab and then 00:01:02.140 --> 00:01:05.940 click the Orientation command in the Page Setup group. 00:01:05.940 --> 00:01:09.280 I only have two options here. 00:01:09.280 --> 00:01:14.890 Just left-click Portrait and now our newsletter will appear in a vertical format. 00:01:14.890 --> 00:01:19.100 I thought I was going to have more information for this month's newsletter, so I planned 00:01:19.100 --> 00:01:23.690 on printing it on an 8 and a half by 14 legal sized sheet of paper. 00:01:23.690 --> 00:01:28.690 But, it turns out there really wasn't that much news this month. 00:01:28.690 --> 00:01:31.180 Let's change the paper size. 00:01:31.180 --> 00:01:35.550 All we need to do is make sure we're on the Page Layout tab. 00:01:35.550 --> 00:01:40.650 Now left- click the Size command and a drop-down menu will appear. 00:01:40.650 --> 00:01:46.630 You can see that the Legal size is selected and that I have a lot more to choose from. 00:01:46.630 --> 00:01:53.130 There are several different paper sizes, envelopes and even more paper sizes that don't appear 00:01:53.130 --> 00:01:55.700 in this list. 00:01:55.700 --> 00:02:00.979 I want to change my newsletter to the standard Letter size which is 8 and a half by 11 inches, 00:02:00.979 --> 00:02:06.560 so all I need to do is left- click it. 00:02:06.560 --> 00:02:09.399 Now we can see that my page size has changed. 00:02:09.399 --> 00:02:12.470 We were able to get rid of the extra white space. 00:02:12.470 --> 00:02:17.150 I know that I'll still need to format my margins as I continue to design the newsletter, but 00:02:17.150 --> 00:02:20.400 I probably should go ahead and change my margins. 00:02:20.400 --> 00:02:24.840 I really want them to be a little bigger so that the text isn't so close to the edge of 00:02:24.840 --> 00:02:26.310 the page. 00:02:26.310 --> 00:02:31.420 To change the page margins, make sure you are on the Page Layout tab. 00:02:31.420 --> 00:02:32.960 Click the Margins command. 00:02:32.960 --> 00:02:36.450 A menu of options appears. 00:02:36.450 --> 00:02:37.700 Let's see. 00:02:37.700 --> 00:02:42.980 Right now I'm using Narrow, which means there are half-inch margins on each side of the 00:02:42.980 --> 00:02:44.690 document. 00:02:44.690 --> 00:02:50.010 Let's change that to Normal, which will give us 1 inch margins on each side. 00:02:50.010 --> 00:02:55.400 To change the size, just left-click the margin size you want. 00:02:55.400 --> 00:02:59.989 If you don't see what you want, you can always click the Margins command and then select 00:02:59.989 --> 00:03:03.100 Custom Margins from the list. 00:03:03.100 --> 00:03:08.740 This opens the Page Setup dialog box where you can manually enter margins. 00:03:08.740 --> 00:03:15.200 Let's see, I do want 1 inch margins on both sides, but a half-inch margin on top would 00:03:15.200 --> 00:03:16.770 be nice. 00:03:16.770 --> 00:03:20.400 Let me just make that change, and click OK. 00:03:20.400 --> 00:03:24.700 Okay, things are looking pretty good so far. 00:03:24.700 --> 00:03:26.600 There is one more thing I want to do. 00:03:26.600 --> 00:03:31.900 I really want to draw attention to the first news item about the Teacher of the Year. 00:03:31.900 --> 00:03:34.680 It really is the main article. 00:03:34.680 --> 00:03:37.340 There are a lot of ways you can emphasize things. 00:03:37.340 --> 00:03:42.270 I want to make this news item a section of its own so that formatting the document is 00:03:42.270 --> 00:03:43.270 easier. 00:03:43.270 --> 00:03:46.560 To do this, I need to insert a Break into the document. 00:03:46.560 --> 00:03:49.629 Okay, stay with me here. 00:03:49.629 --> 00:03:53.810 Breaks can be confusing, but I think once we talk through the types of breaks, you'll 00:03:53.810 --> 00:03:55.680 understand how you can use them. 00:03:55.680 --> 00:04:00.310 In most cases formatting symbols don't automatically show. 00:04:00.310 --> 00:04:04.330 You have to tell Word to reveal them while you are editing your document. 00:04:04.330 --> 00:04:11.920 To do this, go back to the Home tab, locate the Paragraph group, and select the Show/Hide 00:04:11.920 --> 00:04:13.270 command. 00:04:13.270 --> 00:04:18.989 When I left click this command, it reveals paragraph and formatting symbols. 00:04:18.989 --> 00:04:24.260 To insert a break, the first thing you need to do is put your insertion point where you 00:04:24.260 --> 00:04:26.850 want the break to appear. 00:04:26.850 --> 00:04:34.330 Now, make sure the Page Layout tab is selected, and then click Breaks. 00:04:34.330 --> 00:04:36.940 Don't let the menu that appears confuse you! 00:04:36.940 --> 00:04:39.460 There are many types of breaks. 00:04:39.460 --> 00:04:41.860 We want to use a Continuous Break. 00:04:41.860 --> 00:04:42.860 See? 00:04:42.860 --> 00:04:47.630 It says, "Insert a section break and start a new section on the same page." 00:04:47.630 --> 00:04:49.110 That's what we want to do. 00:04:49.110 --> 00:04:55.230 I want to keep all my text on the same page, but I just want Teacher of the Year to be 00:04:55.230 --> 00:04:58.520 in its own section of the page. 00:04:58.520 --> 00:05:00.810 Just left-click it. 00:05:00.810 --> 00:05:02.870 See how the section break appeared in the document? 00:05:02.870 --> 00:05:07.780 I bet you're curious as to all those other breaks and what they are for. 00:05:07.780 --> 00:05:12.650 We won't be using any of them in this document, but let's take a look. 00:05:12.650 --> 00:05:17.680 You can insert a page break into a document if you want certain text to appear on a page. 00:05:17.680 --> 00:05:23.550 When a page is full, text will automatically flow to the next page, but there may be times 00:05:23.550 --> 00:05:26.690 when you want to do this manually. 00:05:26.690 --> 00:05:31.100 A Column break can be used when you organize text into columns and want certain text to 00:05:31.100 --> 00:05:33.780 appear in a specific column. 00:05:33.780 --> 00:05:36.970 As you can see, there are a lot of other types of breaks. 00:05:36.970 --> 00:05:42.050 The easiest way you for to learn what each of these does is it to read the description 00:05:42.050 --> 00:05:46.419 and then insert that type of break into a document you're working with. 00:05:46.419 --> 00:05:49.710 That way, you can see how the break affects the text. 00:05:49.710 --> 00:05:53.729 Give the various break styles and other page setup options a try. 00:05:53.729 --> 00:05:57.130 You'll learn a lot by practicing with the commands on your own.