WEBVTT Kind: captions Language: en 00:00:07.859 --> 00:00:13.869 The font that is used for title and text, the color schemes you choose, and background 00:00:13.869 --> 00:00:18.880 all form the style of a document. Word provides you with predefined styles to 00:00:18.880 --> 00:00:24.450 choose from, or you can create your own. Let's take a look at how styles work. 00:00:24.450 --> 00:00:30.520 Select the text you'd like to format. I'll just select my title. 00:00:30.520 --> 00:00:36.000 On the Home tab, in the Style group, you can see four different styles. 00:00:36.000 --> 00:00:41.660 As you hover over each, you can see the selected text in your document change. 00:00:41.660 --> 00:00:48.050 To see more than these four, click the More drop-down arrow. 00:00:48.050 --> 00:00:52.760 As you move over each, you can see the style displayed in your document. 00:00:52.760 --> 00:00:59.760 Now, this style is named Heading 1, but I can use it for my title, if I wish. 00:01:00.110 --> 00:01:05.489 As I look a little closer, I actually think this style called Title will look good. 00:01:05.489 --> 00:01:11.100 Just left-click it to select it. It now appears in my document. 00:01:11.100 --> 00:01:15.500 Let's go ahead and apply styles to the rest of the document. 00:01:15.500 --> 00:01:21.580 The Executive Summary is a main heading, so let me apply Heading 1. 00:01:21.580 --> 00:01:27.930 Yeah, that looks good. Sales Team Structure and Process is another 00:01:27.930 --> 00:01:33.150 main heading so I'll give it a Heading 1 style, also. 00:01:33.150 --> 00:01:40.150 The Chain of Command and Process are subheadings, so let's apply a Heading 2 style. 00:01:40.729 --> 00:01:45.950 I'm going to go through the rest of my document and apply the appropriate styles to my main 00:01:45.950 --> 00:01:52.850 and sub headings. It looks a lot better than when I started, 00:01:52.850 --> 00:01:57.799 but none of the predefined Word styles are quite what I want for this document. 00:01:57.799 --> 00:02:03.189 But that's alright, because Word gives me the ability to modify the styles. 00:02:03.189 --> 00:02:08.509 Let's start by modifying the Title style. Just select the text in the style you want 00:02:08.509 --> 00:02:13.299 to change. In the Styles group, locate the style. 00:02:13.299 --> 00:02:20.299 I'm looking for the Title style. Right-click the style and a menu appears. 00:02:22.340 --> 00:02:28.790 Left-click Modify and the Modify Style dialog box appears. 00:02:28.790 --> 00:02:34.610 We can see that the name of the style is Title and under Formatting we can see all the details 00:02:34.610 --> 00:02:41.610 about the font. We can see the style, size, color, and alignment. 00:02:42.050 --> 00:02:45.860 We also have all the tools to make changes to the style. 00:02:45.860 --> 00:02:52.800 Let's see, I'd like for the year 2008 too appear on the line above 00:02:52.800 --> 00:02:55.500 it. So let's decrease our font size and 00:02:55.500 --> 00:02:59.870 see what happens. In the preview window, I can see that it is 00:02:59.870 --> 00:03:05.660 going to work. Just click OK to apply those changes to the 00:03:05.660 --> 00:03:10.660 document. Let's also modify the Heading 1 style, which 00:03:10.660 --> 00:03:16.209 I'm using for my main headings. I just need to select Executive Summary in 00:03:16.209 --> 00:03:21.550 my document, and then locate Heading 1 in the Style group. 00:03:21.550 --> 00:03:28.550 And I'll just modify the font style this time. I think I'll change it to this font. 00:03:34.310 --> 00:03:41.310 There, that looks pretty good. You can see that it changed all my main headings. 00:03:42.060 --> 00:03:47.840 So far I really like the predefined styles that Word gives me, and the ability to modify 00:03:47.840 --> 00:03:52.099 those styles. But what if I want to create a new style that 00:03:52.099 --> 00:03:59.099 I specifically use for let's say our weekly memo? To do this, click the arrow in the bottom 00:03:59.709 --> 00:04:06.709 right corner of the Styles group. This opens the Styles task pane. 00:04:07.010 --> 00:04:12.769 Just click the New Style button at the bottom and a dialog box appears. 00:04:12.769 --> 00:04:18.650 From here, you can name your style and make all the decisions about how you want the style 00:04:18.650 --> 00:04:24.300 formatted. Let's see, I may want to call this Weekly 00:04:24.300 --> 00:04:29.529 Memo Title. And since it's a title, I'll make the font 00:04:29.529 --> 00:04:36.529 pretty big and I like Arial as a font and I think it will look nice centered. 00:04:37.270 --> 00:04:42.969 Once you've made your formatting decisions, just select the button beside New Document 00:04:42.969 --> 00:04:48.259 based on this template, so that it will be available to use in all your documents, and 00:04:48.259 --> 00:04:53.529 then click OK. And now you can see that our Weekly Memo Title 00:04:53.529 --> 00:04:59.249 style shows up in the list. To use it, you will apply it just like all 00:04:59.249 --> 00:05:03.589 the other styles. Another option you have is to use a style 00:05:03.589 --> 00:05:07.520 set. There are some predefined style sets that 00:05:07.520 --> 00:05:13.460 include a combination of title, heading, and paragraph styles. 00:05:13.460 --> 00:05:18.839 So instead of formatting your title and headings separately, you make one decision that applies 00:05:18.839 --> 00:05:25.659 to the entire document. To Access these, click the Change Styles command 00:05:25.659 --> 00:05:31.059 on the Ribbon, and then select Style Set from the menu that appears. 00:05:31.059 --> 00:05:37.219 As you hover over the style sets, your document will change as Word displays a Live Preview 00:05:37.219 --> 00:05:44.219 of how the style will affect your document. Although I like the way my report looks, let's 00:05:44.520 --> 00:05:50.619 try one of the Style Sets. Here I like this one. 00:05:50.619 --> 00:05:57.619 Just left-click a style set to select it. You can also change the Colors and the Fonts 00:05:57.800 --> 00:06:04.189 of the style set from here, as well but the easier way to do this is to apply a theme 00:06:04.189 --> 00:06:09.330 to the document. If you've ever spent time trying to find the 00:06:09.330 --> 00:06:15.559 perfect fonts that look good together or choosing coordinating colors then you will love using 00:06:15.559 --> 00:06:20.449 Themes in Word 2007. Let's go ahead and take a look at the themes 00:06:20.449 --> 00:06:25.949 that come with your version of Word. Select the Page Layout tab and then click 00:06:25.949 --> 00:06:32.949 the Themes command. A document theme is a set of formatting choices 00:06:33.429 --> 00:06:40.429 that include font styles, sizes, and colors for different parts of the document and a 00:06:40.740 --> 00:06:45.659 set of theme effects such as Lines and Fill effects. 00:06:45.659 --> 00:06:51.499 You can see how the themes change the document and really give it a professional touch. 00:06:51.499 --> 00:06:55.089 There are 20 different themes that are included with the software. 00:06:55.089 --> 00:07:00.559 Once you find one you like, just left-click a theme to select it, and the changes will 00:07:00.559 --> 00:07:05.209 be applied to the document. If you don't see a theme you like. 00:07:05.209 --> 00:07:11.939 You can always create a custom theme or access even more on Microsoft Office Online -- right 00:07:11.939 --> 00:07:18.669 from this menu. To create a custom theme, just click the Themes 00:07:18.669 --> 00:07:25.240 command on the Page Layout tab. Once you've selected a theme, click the Colors 00:07:25.240 --> 00:07:32.240 command in the themes group. Then select Create New Theme Colors. 00:07:32.259 --> 00:07:38.240 A dialog box appears. Use the drop-down menus to change the colors 00:07:38.240 --> 00:07:43.319 for each part of the document. I think I will stick with colors that will 00:07:43.319 --> 00:07:48.899 compliment the company logo. It's now time to Enter a name for the theme 00:07:48.899 --> 00:07:54.770 color. Let's name it AdWorks color. 00:07:54.770 --> 00:08:00.679 Click Save to keep the changes. We can also choose a font that goes along 00:08:00.679 --> 00:08:07.330 with our theme. Let's click the Fonts command. 00:08:07.330 --> 00:08:13.259 Select Create New Theme Fonts. A dialog box appears. 00:08:13.259 --> 00:08:19.749 Use the drop-down menus to change the fonts. To the right, I can see how my selections 00:08:19.749 --> 00:08:26.749 will look together before making a final decision. Just because I like two fonts doesn't mean 00:08:27.819 --> 00:08:34.819 they will look good together. Enter a name for your theme font. 00:08:44.039 --> 00:08:49.129 Click Save. Effects often add that extra little accent 00:08:49.129 --> 00:08:54.550 to your graphics. It could be as simple as a shadow or an embossed 00:08:54.550 --> 00:08:59.850 look. To add a theme effect click the effects command 00:08:59.850 --> 00:09:06.430 and select an option from the drop-down menu. Hover over several effects to see what they 00:09:06.430 --> 00:09:12.209 will look like in your document. When you find one that fits your theme, select 00:09:12.209 --> 00:09:18.459 it by left clicking. I really like Apex! I want to make sure all 00:09:18.459 --> 00:09:24.649 of my choices are saved for this particular theme so I need to, click the Themes command 00:09:24.649 --> 00:09:31.649 and select Save Current Theme. A dialog box appears. 00:09:31.850 --> 00:09:38.850 Enter a theme name and click Save. Now the theme is available to use with other 00:09:39.040 --> 00:09:42.399 documents. If I don't like the color or the 00:09:42.399 --> 00:09:48.920 effects in my document, I can always make changes later. 00:09:48.920 --> 00:09:53.959 One thing that is important to know is that Themes and Styles are connected. 00:09:53.959 --> 00:10:00.709 You can not apply a Theme to a document without applying styles first. 00:10:00.709 --> 00:10:05.589 Themes look for and replace the formats of each of the styles. 00:10:05.589 --> 00:10:12.389 So, if you take the time to apply a style to your titles, headings, subheadings, and 00:10:12.389 --> 00:10:18.360 body text, then you can take advantage of these really professional looking themes. 00:10:18.360 --> 00:10:21.620 Spend some time practicing with Styles and Themes. 00:10:21.620 --> 00:10:26.850 If you use Word at work, you'll find that these are both valuable features that allow 00:10:26.850 --> 00:10:31.970 you to create a variety of documents that have a consistent, professional design.