the font that is used for title and text
the color schemes you choose and
background all form the style of a
document word provides you with
predefined styles to choose from or you
can create your own let's take a look at
how styles work select the text you'd
like to format I'll just select my title
on the Home tab in the style group you
can see four different styles as you
hover over each you can see the selected
text in your document change to see more
than these four click the more drop-down
arrow as you move over each you can see
the style displayed in your document now
this style is named heading 1 but I can
use it for my title if I wish as I look
a little closer I actually think this
style called
title will look good just left-click it
to select it it now appears in the
document let's go ahead and apply style
to the rest of the document the
executive summary is a main heading so
let me apply heading 1 that looks pretty
good sales team structure and process is
another main heading so I'll give it a
heading 1 style awesome the chain of
command and process are subheadings so
let's apply a heading 2 style I'm going
to go through the rest of my document
and apply the appropriate styles to my
main and subheadings it looks a lot
better than when I started but none of
the predefined work styles are quite
what I want for this document but that's
alright because word gives me the
ability to modify the styles
let's start by modifying the title style
just select the text in the style you
want to change and the Styles group
locate the style
I'm looking for the title style
right-click the style and the menu
appears left click modify and the modify
style dialog box appears we can see that
the name of the style is title and under
formatting we can see all the details
about the fonts we can see the style
size color and alignment we also have
all the tools to make changes to the
style let's see I like for the year 2008
to appear on the line above it so let's
decrease our font size and let's see
what happens in the preview window I can
see that it's going to work just click
OK to apply those changes to the
document
let's also modify the heading 1 style
which I'm using for my main headings I
just need to select executive summary in
my document and then locate heading 1 in
the style group and I'll just modify the
font style this time I think I'll change
it to this font yeah I've always liked
the way it looks there that looks pretty
good you can see that it changed all my
main headings so far I really like the
predefined styles that word gives me and
the ability to modify those styles but
what if I want to create a new style
that I specifically use for let's say
our weekly memo to do this click the
arrow in the bottom right corner of the
Styles group
this opens the Styles task pane just
click the new style button at the bottom
and a dialog box appears from here you
can name your style and make all the
decisions about how you want the style
format it let's see I may want to call
this weekly memo title and
since it is a title I'll make the font
pretty big and I like Arial as a fonts
and I think it will look nice centered
once you've made your formatting
decisions just select the button beside
new document based on this template so
that will be available to use in all
your documents and then click OK and now
you can see that our weekly memo title
style shows up in the list to use it you
will apply it just like all the other
styles another option you have is to use
a style set there are some predefined
style sets that include a combination of
title heading and paragraph styles so
instead of formatting your title and
headings separately you make one
decision that applies to the entire
document to access these click the
change Styles command on the ribbon and
then select style set from the menu that
appears as you hover over the style sets
your document will change is where it
displays a live preview of how the style
will affect your document although I
like the way my report looks
let's try one of the style sets here I
think I like this one just left click a
style set to select it you can also
change the colors and the fonts of the
style set from here as well but the
easier way to do this is to apply a
theme to the document if you've ever
spent time trying to find the perfect
fonts that look good together or
choosing coordinating colors then you
will love using themes in Word 2007
let's go ahead and take a look at the
themes that come with your version of
word select the page Layout tab and then
click the themes command a document
theme is a set of formatting choices
that include font styles sizes and
colors for different parts of the
document
a set of theme effects such as limes and
fill effects you can see how the themes
change the document and really give it a
professional touch there are 20
different themes that are included with
the software once you find one that you
like just left-click a theme to select
it and the changes will be applied to
the document if you don't see a theme
you like you can always create a custom
theme or access even more on Microsoft
Office online right from this menu to
create a custom theme just click the
themes command on the page Layout tab
once you've selected a theme click the
colors commands in the themes group then
select create new theme colors a dialog
box appears
use the drop down menus to change the
colors for each parts of the document I
think I will stick with colors that will
complement my logo it's now time to
enter a name for the theme color let's
name it Adworks color click Save to keep
the changes we can also choose a font
that goes along with our theme
let's click the fonts command select
create new theme fonts a dialog box
appears
use the drop down menus to change the
fonts to the right I can see how my
selections will look together before
making a final decision now just because
I like two fonts doesn't mean they will
look good together there these two farms
look pretty good together enter a name
for your theme font I'm going to enter
Adworks fonts and then click Save
effects often add that extra little
accent to your graphics it could be as
simple as a shadow or an embossed
to add a theme effects click the effects
command and select an option from the
drop down menu hover over several
effects to see what they will look like
in your documents when you find one that
fits your theme select it by left
clicking I really like apex I want to
make sure all of my choices are saved
for this particular theme so I need to
click the themes command and select save
current theme a dialog box appears enter
a theme name and click Save now the
theme is available to use with other
documents if I don't like the color or
the effects in my new theme I can always
go back and make changes later one thing
that is important to know is that themes
and styles are connected you absolutely
cannot apply a theme to a document
without applying styles first themes
look for and replace the format's of
each of the styles so if you take the
terms will apply a style to your titles
headings subheadings and body text then
you can take advantage of these really
professional-looking themes spend some
time practicing with styles and themes
if you use word at work you'll find that
these are both valuable features that
allow you to create a variety of
documents that have a consistent
professional design