WEBVTT Kind: captions Language: en 00:00:10.870 --> 00:00:15.129 Every publication is distributed differently. For example, do you plan to print yours when 00:00:15.129 --> 00:00:21.170 it's done, or send it electronically? Luckily, with Publisher 2010, you can do both. To get 00:00:21.170 --> 00:00:24.460 started, click File to go to the Backstage view. 00:00:24.460 --> 00:00:28.480 The first thing I recommend is running the Design Checker. This tool can help you find 00:00:28.480 --> 00:00:32.800 and fix any errors in your publication that might affect the final product. Just click 00:00:32.800 --> 00:00:36.719 the button, then refer to the results in the Design Checker window. 00:00:36.719 --> 00:00:42.050 Let's see. It looks like I have an object that's hanging partially off the page. But 00:00:42.050 --> 00:00:45.530 which object? To find out, click the error. 00:00:45.530 --> 00:00:49.910 Now I can see it's referring to the shape on page 1. It's a little too big for the print 00:00:49.910 --> 00:00:56.550 area. To fix the problem, I'm just going to resize the shape and as soon as I'm done, 00:00:56.550 --> 00:01:00.089 the item gets checked off and removed from the list. 00:01:00.089 --> 00:01:04.080 Now I'm ready to adjust the print settings and preview my publication, so I'm going to 00:01:04.080 --> 00:01:09.570 return to the Backstage view. If you're familiar with Publisher 2007, it might look like the 00:01:09.570 --> 00:01:15.220 Print Preview mode is missing. Not so. Just click Print, and you'll find everything has 00:01:15.220 --> 00:01:16.390 been combined here. 00:01:16.390 --> 00:01:21.290 To get started, enter the number of copies you want. I've already printed a test copy 00:01:21.290 --> 00:01:26.020 (which is something I highly recommend), so I'm going to go ahead and print. 00:01:26.020 --> 00:01:30.900 Next, you have several different settings that you can change to suit your needs. Among 00:01:30.900 --> 00:01:36.830 these are two settings for advanced printing tasks: double-sided printing, and collating. 00:01:36.830 --> 00:01:40.880 Double-sided printing allows you to print on both the front and back of each sheet of 00:01:40.880 --> 00:01:46.730 paper. To enable this setting, click Print One Sided, then switch to Print on Both Sides. 00:01:46.730 --> 00:01:52.840 You can flip the sheet on the long edge (like a book), or on the short edge (like a legal pad). 00:01:52.840 --> 00:01:56.850 Collating lets you assemble copies of your publication in the correct order, which can 00:01:56.850 --> 00:02:01.670 save you lots of time and effort. This setting should already be enabled. If not, click to 00:02:01.670 --> 00:02:05.680 open the menu, then choose Collated. 00:02:05.680 --> 00:02:10.340 Last but not least, choose the color settings for your publication by clicking here. To 00:02:10.340 --> 00:02:16.560 save color ink, we'll choose grayscale this time. See how the change is reflected in the 00:02:16.560 --> 00:02:21.840 preview pane? This is a great resource for double-checking your work before you hit Print. 00:02:21.840 --> 00:02:24.769 Let's take a look at some of the things you can do with it. 00:02:24.769 --> 00:02:29.249 If your publication has more than one page, for example, it might be helpful to view multiple 00:02:29.249 --> 00:02:34.879 sheets at once. All you have to do is click the icon in the bottom right corner. My newsletter 00:02:34.879 --> 00:02:41.879 is double-sided, covering a total of two pages, so I'm going to choose two from the grid. 00:02:42.019 --> 00:02:45.730 To see which pages will be printed on the front of each sheet, use the slider in the 00:02:45.730 --> 00:02:52.180 upper left corner. To view the other side of the sheet, switch between Front and Back 00:02:52.180 --> 00:02:57.450 in the bottom left. Don't worry - these numbers won't appear on the printed copy. 00:02:57.450 --> 00:03:01.299 There are still lots of other options in the preview pane, so take some time to experiment, 00:03:01.299 --> 00:03:05.719 and see what works best for you. When you're happy with your settings, click the Print 00:03:05.719 --> 00:03:09.810 button in the upper left corner. 00:03:09.810 --> 00:03:14.760 Now while my newsletter is printing, I'd like to show you how to publish electronically. 00:03:14.760 --> 00:03:20.639 To do this, click File to return to the Backstage view, then choose Save & Send. 00:03:20.639 --> 00:03:26.849 Here, you can create a PDF, which can be attached to an email, or uploaded to your website. 00:03:26.849 --> 00:03:31.409 You can also publish to an HTML file, which can be embedded inside an email. 00:03:31.409 --> 00:03:36.099 In my experience, PDF is the better choice, because it presents your file exactly the 00:03:36.099 --> 00:03:41.099 way you designed it. However, PDFs aren't perfect. It's a good idea to publish a test 00:03:41.099 --> 00:03:43.849 copy to see if you're happy with the results. 00:03:43.849 --> 00:03:50.249 All you have to do is click Create PDF/XPS Document, then click the button on the right. 00:03:50.249 --> 00:03:57.249 Next, enter a file name, and choose a location on your computer then click Publish to save. 00:03:57.879 --> 00:04:02.349 It may take a minute depending on the size of your file, but once the PDF has been created, 00:04:02.349 --> 00:04:03.819 it will open in a new window. 00:04:03.819 --> 00:04:08.279 There we go! Now you know several different ways to print your publication, or distribute 00:04:08.279 --> 00:04:11.279 it electronically.