every publication is distributed
differently for example do you plan to
print yours when it's done or send it
electronically luckily with publisher
2010 you can do both to get started
click file to go to the backstage view
the first thing I recommend is running
the design checker this tool can help
you find and fix any errors in your
publication that might affect the final
product just click the button then refer
to the results in the design checker
window let's see it looks like I have an
object that's hanging partially off the
page but which object to find out click
the error now I can see it's referring
to the shape on page 1 it's a little too
big for the print area to fix the
problem I'm just going to resize the
shape and as soon as I'm done the item
gets checked off and removed from list
now I'm ready to adjust the print
settings and preview my publication so
I'm going to return to the backstage
view if you're familiar with publisher
2007 it might look like the print
preview mode is missing not so just
click print and you'll find everything
has been combined here to get started
enter the number of copies you want I've
already printed a test copy which is
something I highly recommend so I'm
going to go ahead and print 20 next you
have several different settings that you
can change to suit your needs
among these are two settings for
advanced printing tasks double-sided
printing and collating double-sided
printing allows you to print on both the
front and back of each sheet of paper to
enable this setting click print
one-sided then switch to print on both
sides you can flip the sheet on the long
edge like a book or on the short edge
like a legal pad collating lets you
assemble copies of your publication in
the correct order which can save you
lots of time and effort this setting
should already be enabled if not click
to open the menu then choose collated
last but not least choose the color
settings for your publication by
clicking here to save color ink will
choose grayscale this time see how the
change is reflected in the preview pane
this is a great resource for
double-checking your work before you hit
print let's take a
look at some of the things you can do
with it if your publication has more
than one page for example it might be
helpful to view multiple sheets at once
all you have to do is click the icon in
the bottom right corner my newsletter is
double-sided covering a total of two
pages so I'm going to choose two from
the grid to see which pages will be
printed on the front of each sheet use
the slider in the upper left corner to
view the other side of the sheet switch
between front and back in the bottom
left don't worry these numbers won't
appear on the printed copy there are
still lots of other options in the
preview pane so take some time to
experiment and see what works best for
you when you're happy with your settings
click the print button in the upper left
corner now while my newsletter is
printing I'd like to show you how to
publish electronically to do this click
file to return to the backstage view
then choose save and send here you can
create a PDF which can be attached to an
email or uploaded to your website you
can also publish to an HTML file which
can be embedded inside an email in my
experience PDF is the better choice
because it presents your file exactly
the way you designed it however PDFs
aren't perfect it's a good idea to
publish a test copy to see if you're
happy with the results all you have to
do is click create PDF slash XPS
document then click the button on the
right next enter a file name and choose
a location on your computer then click
publish to save it may take a minute
depending on the size of your file
but once the PDF has been created it
will open in a new window now you know
several different ways to print your
publication or distribute it
electronically
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