once your document is complete you're
going to want to preview the publication
and be able to print it in this lesson
we'll explore these features as well as
how page setup works in publisher let's
begin by taking a look at page setup
from the main menu let's select File and
come down and select page setup the page
setup dialog box appears since we are
printing a newsletter the full page
option is highlighted for publication
type if you are printing a business card
envelope or any other one of these
publications it would automatically be
highlighted in this section if not you
could always manually change it here
yourself depending on the publication
type you may have some additional page
size or printing options for example if
we chose business card we would have
other options for page size if we chose
a folded card as a publication type you
could see that we have different options
for page size we could have a tent card
a side fold card or a top fold card now
let's go back to the full page option
which is what we need for our newsletter
we don't have any real choices to make
for this one except whether we want it
to print portrait or landscape I do want
to print my newsletter in the standard
portrait mode but before I do I'd like
to show you what happens if you decide
you want to print landscape if I choose
landscape and then select ok a dialog
box appears letting me know that by
choosing this option many items on this
page will need to be changed if I click
yes publisher will automatically make
many of these changes but there will be
some things that I need to change
manually I'm going to click yes so I can
show you how the newsletter will change
let's go ahead and zoom in on our first
page so we can see what's happening here
we'll zoom in to about fifty percent as
you can see publisher did make a lot of
these changes for us but we might have
to manipulate some of our clip art or
our pictures move them around a bit
let's move on back to the second page to
see if there are some things that we
might need to change on that page let's
come down to our page 2 icon oh my
goodness we see on this page publishers
done a lot for us but we are going to
need to change the border as well as the
word art I really do want to keep my
newsletter in the portrait orientation
so I'm going to go up to the standard
toolbar and I'm going to click on the
undo icon and undo again to get it back
into portrait mode besides setting up
your page options it is important to
know how to preview your publication and
how to print to your own printer to do
this on the main menu let's select file
and come down and select print preview
your publication is now open in preview
format let's explore some of the options
on the print preview toolbar at the top
of the screen from here you can click
page up or page down if you have a
multi-page document you can also select
the print button to send the document
straight to the printer in this view you
can view multiple pages of your document
by selecting them from the multiple
pages icon this is helpful when you have
two or more pages and you want to see
what they all look like together so
let's select the multiple pages icon and
we're going to
come over and we're going to select the
one by two because we have two pages in
our document and this allows us to view
both pages at the same time you can also
change the zoom so that you can see
parts of your publication close up
now one of the features that I use the
most from this print preview toolbar is
the color gray scale button by clicking
this button you can see what your
publication would look like in these
different formats let's click it to see
what our newsletter would look like in a
gray scale this is especially helpful if
you're trying to save printing costs
because color printing can be expensive
let's go ahead and set our newsletter
back to color let's click the icon again
and we're back in our color format all
of these features can be accessed in
other ways as part of publisher but it's
helpful to have them right here in this
view before you print now let's close
this preview window by selecting the
close button from our toolbar and this
takes us back to our regular view as you
would imagine printing and publisher is
similar to printing in any other
Microsoft application you can print from
the print preview area that we just
explored or by selecting the print icon
on the standard toolbar however clicking
this icon prints your publication to
your default printer and simply prints
all the pages without giving you an
opportunity to make any choices about
the number of copies the printer you'd
like to use whether you'd like the
document to print front and back and so
forth since there are so many different
types of publications in publisher you
may want to print using another method
so you have more control over your
options let's choose file from the main
menu and select print this brings up our
print dialog box in the print dialog box
your default printer appears as your
printer of choice if you're working from
home you probably only have one printer
connected to your computer so this is
fine if you're at work
however you may have multiple printer
options so you just need to use the
drop-down arrow to select the printer
that you'd like to use will choose our
color printer now the default for print
range is for all but if I only wanted to
print page 1 of my newsletter to see how
it works I could just do that right here
because I want to print my entire
newsletter I'm going to select all again
and we're going to come over and look at
the number of copies I think I'd like to
print three copies of my newsletter
since I have a multiple page document I
need to be aware of my printing options
in this section if I select more than
one copy the kool-aid feature becomes
available I want to make sure that this
is selected if I didn't I'd get three
page ones three page tues and then I'd
have to collate those or put them in
order now if collate is selected those
will be printed out in order for me this
is especially important if you're
dealing with a five or six page document
or a large number of copies it could
become a time-consuming process to
collate all those documents now that
we've chosen our desired printing
options let's go ahead and click on OK
to send our three copies of the
newsletter to the printer
note that if you are printing multiple
pages of a multiple page document that
it might take a little while so now
you've learned more about page setup
Print Preview and various printing
options you should be able to easily
print your own publications