in this lesson we're going to talk about
navigating a larger document as you can
see we're going to be working with our
school newsletter now this newsletter
has four pages and we know that because
we have four page icons represented at
the bottom of our screen now we can
navigate through these pages by clicking
on these icons now let's say that we
would like to insert another page into
our newsletter we can do that by
right-clicking on a page icon and we're
going to get a little menu with several
options on it and we can see right at
the top we have our insert a page option
let's go ahead and click on that option
now we get our insert newsletter pages
dialog box we have the left-hand page
and the right-hand page options and
since we're just going to insert one
page right after the last one we're
going to work with the left-hand page
and we're going to click on our pulldown
menu and see that we have several
options for page types we could insert a
story page a calendar an order form a
response form or signup form since this
is a school newsletter we're going to go
ahead and leave it at story form and at
the bottom of our dialog box we have a
more button so that we can choose more
options to insert our page let's click
on that more button and our insert page
dialog box appears on this page we can
choose the number of pages we want to
insert in this case it's just going to
be one we can choose to insert before
the current page or after the current
page we're going to insert this at the
end so it will be after the current page
and we have several other option
turns to insert blank pages create a
text box on each page or duplicate all
of the objects on the page in this case
we're going to choose to insert a blank
page right after this one let's go ahead
and click on OK and as you notice at the
bottom we now have a number five page
icon and these are displayed side by
side let's look at several of the other
options that are available to us when we
right click on a page icon you can see
that we have the option to insert a
duplicate page as well as insert a
section now we're not going to cover
these options in this lesson but you're
welcome to go ahead and explore those on
your own we're going to come down to the
move a page option and we're going to
click on that we'll get our move page
dialog box you can move the selected
pages to be before or after the page
that you choose at the bottom now our
selected pages are currently pages four
and five we're going to move those to be
after page one so select page one and
we're going to click on OK now this has
moved our last two pages to be right
after page one so pages four and five
are now pages two and three this doesn't
make sense for our newsletter so we're
going to go ahead and move those pages
back to the end of the document by
right-clicking selecting move page we're
going to move these pages after the last
page of the document select page five
and click on OK now our pages are back
where they started
we also have the option to rename our
pages two names that make more sense
especially if we have a very large
document to navigate let's say that we
want to rename our page one to be
front-page we can do that by selecting
page one right-clicking and choosing the
rename option click on rename and we get
our rename page dialog box and we're
going to just type in the title front
page click on ok and no page one is
renamed front page or we could label our
page names by the columns that would
traditionally appear on that page in the
newsletter
we also have the option to turn on or
turn off the two-page spread we could
turn this off so that we could view the
pages one at a time within our
newsletter and the way that we could do
that is to right click on a page and you
see at the very bottom of our options we
have selected view the two-page spread
we know it's selected because there is a
check mark beside it we can deselect
that by clicking on the check mark and
now we can view our pages one at a time
many school newsletters are only in a
front and back page format and so let's
say that we want to delete all of the
other pages except for pages one and
pages for so we'll have a simple to page
newsletter we can do that by selecting
the page that we would like to delete in
this case let's go ahead and delete our
blank page which is page 5 right click
on that and select delete page now our
page 5 is gone we would also like to
delete pages 2 and 3 will right click on
page 2 and select delete will also
delete page 2 again and select delete we
now have a simple to page newsletter
with a front page and a back page you
may have noticed that one of the options
that we have when working with
newsletters is to apply master pages
let's select that and take a look at it
for just a moment let's right-click on
page 2 and select the apply master page
option you'll see that the apply master
page window appears in our task pane
we're not going to cover this in our
lesson but this is something that might
be useful for a business or a much
larger document
master pages would allow you to create
some consistency in your newsletter or
business document and they can speed up
the process somewhat of production for
example if you always want your company
logo to appear in the upper right-hand
corner of every page you could put it on
the master page and it would appear in
all the newsletter pages for our school
newsletter we're going to go ahead and
skip this feature but if you decide that
you want to try it on your own just
select it from the menu and follow the
directions in the task pane so at this
point you should understand the basics
of navigating a larger document