Goodwill Community Foundation creating
opportunities for a better life most
features in Microsoft Office including
PowerPoint are geared towards saving and
sharing files online this is done with
onedrive which is an online storage
space for your documents and files so
you can access them even when you're
away from your computer if you want to
use onedrive make sure that you're
logged into PowerPoint with your
Microsoft account
whether or not you're using onedrive
it's important to save your work
frequently in case PowerPoint or your
computer shuts down unexpectedly let's
take a look at the regular save command
first you'll find it on the quick access
toolbar just click and if it's the new
presentation you'll be taken to the
backstage view here you can save the
presentation to onedrive or your
computer in this example we're going to
save the file to this computer click
browse to choose a location
next enter a file name for the
presentation and click Save when you're
done
now you can save your progress as you
continue to work on the presentation all
you have to do is click the save command
on the quick access toolbar
alternatively you can press ctrl s on
your keyboard if you want to save a
different version of the file maybe in a
different location or with a different
file name you can go to the backstage
view select save as and then follow the
same steps as you can see the save as
location defaults so onedrive but if you
primarily save presentations to your
computer you might want to change this
setting so that this PC is always
selected to do this click options in the
backstage view
then click save in the left pane and
check the box that says save to computer
by default when you're done click OK to
close the dialog box
if you ever forget to save or if
PowerPoint crashes while you're working
don't worry
the autorecover feature saves a backup
copy of your presentation automatically
to recover a file that was lost without
saving all you have to do is reopen
PowerPoint and the document recovery
pane should appear on the left here you
can access any autosaved versions of the
file by default PowerPoint auto-saves
every 10 minutes so if you were working
on something for less than 10 minutes
you may not be able to use this feature
next I'd like to show you how to export
your file to an alternative file type
you can access your options in the
backstage view under export PDF is a
good choice if you need to send a file
to someone who doesn't have PowerPoint
this format makes it possible for anyone
to view but not edit the presentation
under change file type you can access
several other formats depending on what
you need for example if you're sharing
with someone who has PowerPoint 2003 or
earlier you'll need to send them a 97 to
2003 presentation instead
finally let's take a look at more ways
that you can share by going to share in
the backstage view here your choices
will vary depending on whether or not
the file is saved to your onedrive
account for example if it is saved to
onedrive you can share it online and
invite specific people to collaborate
with you this lets you work on the exact
same file with friends co-workers and
other onedrive users so you don't have
to keep track of multiple versions or
keep sending the presentation back and
forth
alternatively you can get a link that
you can share any way you want the way
you choose to save and share and
PowerPoint is up to you it just depends
on the presentation with so many options
you should be able to accomplish exactly
what you need whether it's exporting
your file as a PDF or sharing it online