WEBVTT Kind: captions Language: en 00:00:11.420 --> 00:00:14.190 Working with text in PowerPoint is easy. 00:00:14.190 --> 00:00:18.840 All you have to do is insert a text box, or click an existing placeholder… and your 00:00:18.840 --> 00:00:21.150 cursor will appear inside. 00:00:21.150 --> 00:00:23.610 Now you can type anything you want. 00:00:23.610 --> 00:00:28.130 It's no different from working in a word processing program like Microsoft Word, so the experience 00:00:28.130 --> 00:00:31.350 should be pretty familiar to you. 00:00:31.350 --> 00:00:35.730 There may come a time when you need to work with text that's already in your presentation—maybe 00:00:35.730 --> 00:00:39.370 to copy & paste something so you can reuse it elsewhere. 00:00:39.370 --> 00:00:42.730 For that, you can use the commands on the Home tab. 00:00:42.730 --> 00:00:46.670 Just look for cut, copy, and paste in the Clipboard group. 00:00:46.670 --> 00:00:52.140 Alternatively, you could use keyboard shortcuts to perform these actions instead. 00:00:52.140 --> 00:00:55.809 Keyboard shortcuts can be a lot faster than commands, because you don't have to keep returning 00:00:55.809 --> 00:00:58.120 to the ribbon to use them. 00:00:58.120 --> 00:01:01.780 Let's go back to our presentation so I can show you how they work. 00:01:01.780 --> 00:01:05.659 First, you need to select the text you want to use. 00:01:05.659 --> 00:01:10.351 Just click, hold, and drag your mouse over the text… then let go… and that's all 00:01:10.351 --> 00:01:11.780 it takes. 00:01:11.780 --> 00:01:16.060 You'll notice that the text is highlighted gray to show that it's selected. 00:01:16.060 --> 00:01:20.930 Now you can copy it by pressing CTRL+C on your keyboard, which is the shortcut for the 00:01:20.930 --> 00:01:23.680 copy command. 00:01:23.680 --> 00:01:31.150 Next, to paste your text, go ahead and place your cursor wherever you want it to go. 00:01:31.150 --> 00:01:35.689 Then press CTRL+V… and your text will appear. 00:01:35.689 --> 00:01:43.600 In this example, it gets reformatted automatically because it's been pasted into a title placeholder. 00:01:43.600 --> 00:01:45.900 Cut & paste works very much the same way. 00:01:45.900 --> 00:01:50.020 Why don't we try it on the first item on this list? 00:01:50.020 --> 00:01:56.429 All you have to do is select your text… then press CTRL+X on your keyboard. 00:01:56.429 --> 00:02:02.200 Now you can paste anywhere you want using CTRL+V again. 00:02:02.200 --> 00:02:07.720 Another way to move text from one place to another is the drag & drop technique. 00:02:07.720 --> 00:02:12.650 This can be even faster than cut & paste because it requires fewer steps. 00:02:12.650 --> 00:02:17.500 First, select the text you want to move… then click, hold, and drag where you want 00:02:17.500 --> 00:02:19.180 it to go. 00:02:19.180 --> 00:02:22.900 When you're ready, release your mouse… and that's it. 00:02:22.900 --> 00:02:27.900 See how easy it is to move the text around? 00:02:27.900 --> 00:02:35.620 Next, I'd like to take a look at formatting options like font color, size, and alignment, 00:02:35.620 --> 00:02:38.770 all of which can have a big affect on your presentation. 00:02:38.770 --> 00:02:43.019 For instance, if we added just a little extra formatting here, I think we could really make 00:02:43.019 --> 00:02:44.879 this slide stand out. 00:02:44.879 --> 00:02:50.890 To format text in PowerPoint, you can select just the text you want… or you can select 00:02:50.890 --> 00:02:56.560 the entire text box… and format everything inside at once. 00:02:56.560 --> 00:02:59.799 You might want to start with the options in the Font group, where you'll find lots of 00:02:59.799 --> 00:03:02.709 different features that you can play around with. 00:03:02.709 --> 00:03:12.580 In this example, I'm going to choose a different font color… a different font… and a slightly 00:03:12.580 --> 00:03:17.360 bigger size—I think 35 should do it. 00:03:17.360 --> 00:03:20.790 I'm also going to format the text in italics. 00:03:20.790 --> 00:03:24.510 See what a difference all these changes can make? 00:03:24.510 --> 00:03:28.330 If you want to change the placement (or alignment) of your text, take a look at the commands 00:03:28.330 --> 00:03:30.360 in the Paragraph group. 00:03:30.360 --> 00:03:36.900 Your options include left, center, right, and justified, which can be used to align 00:03:36.900 --> 00:03:38.319 paragraphs. 00:03:38.319 --> 00:03:42.159 I think centered looks the best. 00:03:42.159 --> 00:03:49.689 Also in this group, you can change the vertical alignment… the text direction… or add 00:03:49.689 --> 00:03:53.209 or remove bullets from your text box. 00:03:53.209 --> 00:03:56.890 These are all great ways to customize your text, so your slide looks exactly the way 00:03:56.890 --> 00:03:58.209 you want. 00:03:58.209 --> 00:04:04.209 I think I'm happy with my choices, so I'm going to leave my text the way it is. 00:04:04.209 --> 00:04:10.969 Finally, in a long presentation like this, sometimes I have trouble finding a specific 00:04:10.969 --> 00:04:14.040 word or phrase that I know is in there somewhere. 00:04:14.040 --> 00:04:18.780 The Find feature can help by searching the presentation for you. 00:04:18.780 --> 00:04:26.010 To begin, click Find on the Home tab… type the word or phrase you're looking for… then 00:04:26.010 --> 00:04:29.350 click the button that says Find Next. 00:04:29.350 --> 00:04:35.210 If the word is found, PowerPoint will jump to the slide, and select the text for you. 00:04:35.210 --> 00:04:38.400 If you realize that you've made a mistake throughout your presentation, or you need 00:04:38.400 --> 00:04:43.250 to swap a certain word or phrase for another, there's a command for that too. 00:04:43.250 --> 00:04:51.070 Just click Replace on the Home tab, or right here in the dialog box. 00:04:51.070 --> 00:04:54.970 I just need to change this to the actual address for the website, so I'm going to enter that 00:04:54.970 --> 00:04:59.120 here. 00:04:59.120 --> 00:05:03.290 When you're ready, click the Replace button… and PowerPoint will replace will replace the 00:05:03.290 --> 00:05:07.090 word, and take you to the next instance automatically. 00:05:07.090 --> 00:05:11.930 You can even use Replace All to change every instance at once, instead of cycling through 00:05:11.930 --> 00:05:13.850 them one by one. 00:05:13.850 --> 00:05:17.750 There we go. 00:05:17.750 --> 00:05:22.690 Now you know the basics, including find and replace; cut, copy, and paste; and even some 00:05:22.690 --> 00:05:24.530 formatting techniques. 00:05:24.530 --> 00:05:27.570 That should be everything you need to know to work with text in PowerPoint.