WEBVTT Kind: captions Language: en 00:00:11.450 --> 00:00:16.520 With SmartArt, you can present information in a more visual way, using graphics and diagrams 00:00:16.520 --> 00:00:18.960 instead of regular text. 00:00:18.960 --> 00:00:22.960 Not only can this add more color and impact to parts of your presentation—it can also 00:00:22.960 --> 00:00:29.500 help you illustrate ideas that may be difficult to put into words. 00:00:29.500 --> 00:00:33.860 In this example, I'd like to create a graphic that illustrates the chain of command listed 00:00:33.860 --> 00:00:34.910 here. 00:00:34.910 --> 00:00:39.470 One way to do this is to take our existing text, and convert it to SmartArt. 00:00:39.470 --> 00:00:45.750 First, select the text you want to use… then go ahead and right-click. 00:00:45.750 --> 00:00:50.660 Mouse over Convert to SmartArt… and a little menu will appear. 00:00:50.660 --> 00:00:54.260 Your options will be somewhat limited because it's harder for to PowerPoint to translate 00:00:54.260 --> 00:00:55.520 content this way. 00:00:55.520 --> 00:01:03.810 I want a little more flexibility, so I'm going to show you how to create SmartArt from scratch. 00:01:03.810 --> 00:01:10.110 To get started, go to the Insert tab… then click the SmartArt command. 00:01:10.110 --> 00:01:14.920 A window will appear where you'll find a list of categories, the options you have to choose 00:01:14.920 --> 00:01:17.680 from, and also a preview to the right. 00:01:17.680 --> 00:01:23.680 The type of graphic I'm looking for should be listed under Hierarchy. 00:01:23.680 --> 00:01:27.140 Why don't we try this one? 00:01:27.140 --> 00:01:33.520 When you're ready, click OK… and the graphic will be added to your presentation. 00:01:33.520 --> 00:01:38.090 Now you can just click inside one of the shapes… and start entering your text. 00:01:38.090 --> 00:01:43.420 PowerPoint will even resize it automatically to make sure all the information fits. 00:01:43.420 --> 00:01:48.579 Alternatively, you can click the tiny arrow on the left side of the graphic. 00:01:48.579 --> 00:01:50.749 This will open the task pane. 00:01:50.749 --> 00:01:55.570 You can also enter your information here by typing next to the bullets. 00:01:55.570 --> 00:01:59.409 Either method is fine—just use whichever one you prefer. 00:01:59.409 --> 00:02:03.179 Sometimes the task pane is better if you're working with a large graphic, or something 00:02:03.179 --> 00:02:08.899 that contains a lots of text. 00:02:08.899 --> 00:02:13.420 Next I'd like to point out the two tabs that appear anytime you have your SmartArt selected—you 00:02:13.420 --> 00:02:15.650 can see them up here on the ribbon. 00:02:15.650 --> 00:02:19.760 We'll take a look at the Design tab first. 00:02:19.760 --> 00:02:24.010 From here, an easy way to add more shapes to your graphic is to select a shape near 00:02:24.010 --> 00:02:30.980 the spot you have in mind… then click the arrow next to the command that says Add Shape. 00:02:30.980 --> 00:02:35.820 You can add one After or Before your selected shape (which will place them on the same level, 00:02:35.820 --> 00:02:49.700 right next to each other), or you can add one Above or Below. 00:02:49.700 --> 00:02:53.760 On second thought, I should have placed this one level higher in the chain of command, 00:02:53.760 --> 00:02:55.659 right below the President. 00:02:55.659 --> 00:03:02.299 That's okay—we can change the level of any shape using Demote to move it down… or Promote 00:03:02.299 --> 00:03:07.269 to move it up. 00:03:07.269 --> 00:03:12.290 You can also adjust your layout from within the task pane—I'll use the same shape to 00:03:12.290 --> 00:03:13.290 demonstrate. 00:03:13.290 --> 00:03:19.420 Press the Tab key to demote… then Backspace to promote it again. 00:03:19.420 --> 00:03:22.840 It's a lot like creating an outline with a multilevel list. 00:03:22.840 --> 00:03:27.090 You can even add bullets to the list by pressing Enter, which will create another shape in 00:03:27.090 --> 00:03:32.680 the graphic. 00:03:32.680 --> 00:03:37.140 Now I'm going to go ahead and delete the shapes I'm not using by selecting them both, then 00:03:37.140 --> 00:03:45.310 pressing Backspace or Delete on my keyboard. 00:03:45.310 --> 00:03:49.330 Now my SmartArt is almost done—it's just a little plain. 00:03:49.330 --> 00:03:52.959 So the next thing I'd like to show you is how to change the look of your graphic using 00:03:52.959 --> 00:03:55.280 SmartArt Styles. 00:03:55.280 --> 00:03:59.570 Click the drop-down arrow here to see the full list of Styles, and, as always, mouse 00:03:59.570 --> 00:04:02.650 over the options for a preview. 00:04:02.650 --> 00:04:05.209 I think I like this one the best. 00:04:05.209 --> 00:04:12.139 I recommend taking a look at colors too—just click the Change Colors command. 00:04:12.139 --> 00:04:16.230 These come from whatever theme or color palette you've applied to your presentation, so your 00:04:16.230 --> 00:04:18.760 options will vary. 00:04:18.760 --> 00:04:23.660 Finally, it's never too late to change the layout of your graphic. 00:04:23.660 --> 00:04:26.850 Your choices can be found in the Layouts group. 00:04:26.850 --> 00:04:30.520 I'd like to try something a little more outside the box. 00:04:30.520 --> 00:04:35.000 How about… this? 00:04:35.000 --> 00:04:39.040 If you prefer to format the graphic yourself (instead of relying on the built-in styles 00:04:39.040 --> 00:04:43.160 and colors), just switch over to the Format tab. 00:04:43.160 --> 00:04:47.550 Here you can fine-tune the shapes, change the text properties, and even apply special 00:04:47.550 --> 00:04:52.540 effects, like a drop shadow. 00:04:52.540 --> 00:04:58.280 SmartArt makes it easy to present information that's eye-catching and easy to understand. 00:04:58.280 --> 00:05:01.970 It's a great way to incorporate more visuals into your presentation, no matter what your 00:05:01.970 --> 00:05:03.440 skill level is with graphics.