WEBVTT
Kind: captions
Language: en

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It's important to save your work frequently,
in case PowerPoint (or your computer) shuts

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down unexpectedly.

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But there's more than one way to save in PowerPoint
2013.

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You can also save and share your presentations
online, so you can collaborate with friends

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or co-workers in SkyDrive.

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We'll take a look at the regular Save command
first.

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You'll find it in the upper left corner, on
the quick access toolbar.

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All you have to do is click… and if the
presentation is a new file, you'll be taken

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to the backstage view.

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Here you can save the presentation to SkyDrive
or your computer.

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In this example, we're going to choose Computer…
and then click Browse to choose a location.

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Next enter a filename for the presentation…
then click the Save button when you're done.

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Now you can save your file anytime as you
continue to work.

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All you have to do is click Save on the quick
access toolbar again… and it'll be saved

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in the same location automatically.

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If you want to save an extra version of the
file (maybe in a different location, or with

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a different filename), you can go to the backstage
view… click Save As… and follow the exact

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same steps.

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Remember, you can choose between either SkyDrive,
or your computer.

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Now if you primarily save presentations to
your computer, you might want to change the

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default setting so Computer is always selected.

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To do this, navigate to Options in the backstage
view… then click Save in the left pane…

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and check the box that says Save to Computer
by default.

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Remember to click OK when you're done.

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If you ever forget to save, or if PowerPoint
crashes while you're working on something,

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not to worry.

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The AutoRecover feature saves a backup copy
of your presentation automatically.

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To recover a file that was lost without saving,
all you have to do is reopen PowerPoint.

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The document recovery pane should appear on
the left.

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Here you can access any auto-saved versions
of the file.

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By default, PowerPoint auto-saves every 10
minutes only.

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So if you're working on something for less
than 10 minutes, you may not be able to rely

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on this feature to get a copy of your file
back.

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Next I'd like to show you how to export your
presentation to an alternative file type.

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You can access your options in the backstage
view, under Export.

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For instance, if you need to send your presentation
to someone who doesn't have PowerPoint, you

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can save it as a PDF instead.

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You could even get creative and turn your
presentation into a Video, which can be played

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on its own, or uploaded to a site like YouTube.

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Under Change File Type, there are several
other formats to choose from depending on

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what you need.

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If the person you're sharing with has PowerPoint,
for example, but it's PowerPoint 2003 or earlier,

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you'll need to send them a 97-2003 presentation
instead.

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Finally, let's take a look at more ways that
you can share your work by going to Share

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in the backstage view.

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Here, your choices will vary depending on
whether or not the file is saved to your SkyDrive

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account.

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For example, if it is saved to SkyDrive, you
can share the presentation online, and invite

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other people to view and edit it with you.

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This lets you work on the exact same file
with friends, co-workers, and other SkyDrive

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users, so you don't have to keep track of
multiple versions (or pass the presentation

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back and forth).

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There's another useful option called Present
Online that'll actually let you give your

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presentation as a web-based slideshow.

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This can be especially helpful you're in a
conference call, a web meeting, or something

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else that's being done remotely.

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How you choose to save and share in PowerPoint
is up to you—it just depends on the presentation.

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With so many options, you should be able to
accomplish exactly what you need, whether

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it's exporting your file as a video, or sharing
it online.