WEBVTT
Kind: captions
Language: en

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There may be a time when you want to print
a hard copy of a presentation and ask a friend

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to look over it for you.

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You could both write your comments in the
margins, and even compare the print-out side

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by side with an earlier draft.

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Wouldn't it be easier if you could do that
electronically?

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In PowerPoint, you can - using two features
called Comments and Compare.

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I'm going to go to the Review tab right away
so I can show you what I mean.

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Let's say I'm collaborating on this presentation
with a couple of coworkers, and I want to

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make a suggestion about this slide without
actually changing it.

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I'll just add a comment by selecting the item
I want to reference, and then clicking the

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New Comment command.

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Now type your question or comment.

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I really do like this graphic.

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When you're done click anywhere outside the
box or press enter on your keyboard, and the

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added comment will be represented by this
small thumbnail.

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Adding a new comment or clicking on a comment
thumbnail will open the comments pane on the

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right.

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This allows you to see all of the comments
on the slide.

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Here we can see that someone also left a comment
for us.

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It's from the person who wrote the presentation.

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I'm going to go ahead and respond to this
directly by clicking where it says Reply.

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See how they're sort of stacked on top of
each other now?

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It's just as easy to edit your comment if
you make a mistake or think of something else.

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Just click on the comment itself...

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When you're finished, click anywhere on the
slide... and the comment will update to show

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any changes you made.

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If you change your mind and want to delete
a comment - like the first comment I made

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- no problem...

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Click here to open the Delete menu... and
here you can delete all the comments on the

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slide or you can delete all the comments in
the presentation.

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I think I'm getting the hang of this.

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But I know we have one other person working
on the presentation, and he's already saved

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his own version with a couple of minor changes.

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We can decide whether to keep or discard those
changes using a neat feature called Compare.

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All you need is the presentation you have
open... and then a copy that's been modified

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in some way.

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Click Merge and PowerPoint combines and compares
the two presentations to come up with a list

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of changes that were made - that's over here
on the Details tab.

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This is still my copy, but now we have some
comments from the other version too, and a

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place to address the revisions.

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Just click this icon anywhere it appears on
your slide, and check the revisions that you

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want to keep.

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I'm going to go ahead and accept them all.

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When you're done, click the End Review command.

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And take note of the fact that any unapplied
changes will be discarded.

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Now that you know how to use the Comment and
Compare features, you can review, revise,

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and collaborate with others all within PowerPoint.