Goodwill Community Foundation creating
opportunities for a better life there
may be a time when you want to print a
hard copy of a presentation and ask a
friend to look it over for you you could
both write your comments in the margins
and even compare the printout
side-by-side with an earlier draft
wouldn't it be easier if you could do
that electronically in PowerPoint you
can using two features called comments
and compare I'm going to go to the
review tab right away so I can show you
what I mean let's say I'm collaborating
on this presentation with a couple of
co-workers and I want to make a
suggestion about this slide without
actually changing it I'll just add a
comment by selecting the item I want to
reference and then clicking the new
comment command now type your question
or comment I really do like this graphic
when you're done click anywhere outside
the box or press ENTER on your keyboard
and the added comment will be
represented by this small thumbnail
adding a new comment or clicking on a
comment thumbnail will open the comments
pane on the right this allows you to see
all of the comments on the slide here we
can see that someone also left a comment
for us it's from the person who wrote
the presentation I'm going to go ahead
and respond to this directly by clicking
where it says reply
see how they're sort of stacked on top
of each other now
it's just as easy to edit your comment
if you make a mistake or think of
something else just click on the comment
itself when you're finished click
anywhere on the slide and the comment
will update to show any changes you made
if you change your mind and want to
delete a comment like the first comment
I made no problem click here to open the
delete menu and here you can delete all
the comments on the slide or you can
delete all the comments in the
presentation I think I'm getting the
hang of this but I know we have one
other person working on the presentation
and he's already saved his own version
with a couple of minor changes we can
decide whether to keep or discard those
changes using a neat feature called
compare all you need is the presentation
you have open and then a copy that's
been modified in some way click merge
and powerpoint combines and compares the
two presentations to come up with a list
of changes that were made that's over
here on the details tab this is still my
copy but now we have some comments from
the other version too and a place to
address the revisions just click this
icon anywhere it appears on your slide
and check the revisions that you want to
keep I'm going to go ahead and accept
them all when you're done click the end
review command and take note of the fact
that any unapplied changes will be
discarded now that you know how to use
the comment and compare features you can
review revise and collaborate with
others all within PowerPoint