WEBVTT Kind: captions Language: en 00:00:11.000 --> 00:00:16.100 There comes a time with every presentation when you have to actually deliver it to an audience. 00:00:16.109 --> 00:00:21.450 Luckily, PowerPoint comes with several different tools that can help you give a smooth, professional-looking 00:00:21.450 --> 00:00:22.930 presentation. 00:00:22.930 --> 00:00:27.449 To get started, you can play your presentation one of three ways: using the command on the 00:00:27.449 --> 00:00:32.500 quick access toolbar, the button at the bottom of the window, or the options on the Slide 00:00:32.500 --> 00:00:34.850 Show tab. 00:00:34.850 --> 00:00:39.149 In this example, we're going to click the button up here... which will take us to the 00:00:39.149 --> 00:00:41.940 first slide in the presentation. 00:00:41.940 --> 00:00:46.120 To go to the next slide, you can click your mouse, or press the space bar on your keyboard. 00:00:46.120 --> 00:00:53.120 Or you can use the arrows keys to go backwards or forwards. 00:00:54.260 --> 00:00:58.139 You can also use the menu in the bottom left corner that appears only when you move your 00:00:58.139 --> 00:01:04.330 mouse. This gives you easy access to navigation buttons... and also some other options that 00:01:04.330 --> 00:01:06.369 can help you during your presentation. 00:01:06.369 --> 00:01:11.060 Have you ever wanted to access something else while you were in the middle of using PowerPoint, 00:01:11.060 --> 00:01:16.580 for instance? Maybe a website, or a file in another program? All you have to do is click 00:01:16.580 --> 00:01:21.790 Screen... then choose Show Taskbar. 00:01:21.790 --> 00:01:26.460 Now you can easily access the file explorer, your web browser, or anything else that you 00:01:26.460 --> 00:01:32.860 have pinned to your taskbar. When you're ready to exit the program, all you have to do is 00:01:32.860 --> 00:01:39.260 close or minimize the window... and you'll be taken straight back to PowerPoint. 00:01:39.260 --> 00:01:43.970 Getting back to the menu, another tool I use pretty frequently is Show All Slides—just 00:01:43.970 --> 00:01:49.250 click the button here. This displays a thumbnail version of each slide in your presentation, 00:01:49.250 --> 00:01:53.320 so you can easily skip ahead or go back. 00:01:53.320 --> 00:01:58.960 You can access the same feature by right-clicking anywhere on the screen... then choosing See 00:01:58.960 --> 00:02:04.750 All Slides. 00:02:04.750 --> 00:02:08.420 Now would a good time to practice using some of the drawing tools, which can be a good 00:02:08.420 --> 00:02:14.689 way to call attention to something specific in your presentation. Just open the menu here... 00:02:14.689 --> 00:02:20.040 and you can turn your cursor into a pen, a highlighter, or even a laser pointer. 00:02:20.040 --> 00:02:25.439 First select the tool you want... then click and drag to draw anywhere on the screen. This 00:02:25.439 --> 00:02:30.799 makes it easy to point out the most successful fundraiser, for example... and also the least 00:02:30.799 --> 00:02:34.279 successful. 00:02:34.279 --> 00:02:37.859 Drawing with your mouse can be a little tricky, so you might want to try the feature before 00:02:37.859 --> 00:02:43.739 you use it in front of an audience. To erase any markings, open the menu again... and choose 00:02:43.739 --> 00:02:49.170 one of the options here. When you're done, you can switch back to the regular mouse pointer 00:02:49.170 --> 00:02:52.870 by deselecting the current tool. 00:02:52.870 --> 00:02:56.870 I think I'm ready to wrap this up, so I'm going to exit the slide show now, and go back 00:02:56.870 --> 00:03:02.569 to PowerPoint. To do this, just press Esc on your keyboard, or go to the slide options 00:03:02.569 --> 00:03:06.819 menu... and choose End Show. 00:03:06.819 --> 00:03:11.569 Before we leave, PowerPoint will ask if we want to keep the ink markings we just made. 00:03:11.569 --> 00:03:16.019 I'm going to keep them for now... which means they stay on the slide, but you can delete 00:03:16.019 --> 00:03:23.019 them any time. Just select the mark... then press Delete on your keyboard. 00:03:23.419 --> 00:03:26.879 What if you're going to be using a second display to give your presentation, like a 00:03:26.879 --> 00:03:31.969 projector or a separate monitor? There's actually a really cool feature called presenter view 00:03:31.969 --> 00:03:36.269 that can give you some extra help behind the scenes. Here's how it works. 00:03:36.269 --> 00:03:42.939 First, start your presentation as usual... then go all the way down to the slide options 00:03:42.939 --> 00:03:49.939 menu. Next, choose Show Presenter View... and you'll be taken to a special set of tools 00:03:50.529 --> 00:03:55.840 that only you can see. The audience will just see the presentation. 00:03:55.840 --> 00:03:59.529 The layout is pretty different compared to normal presentation mode, but if you look 00:03:59.529 --> 00:04:04.249 closely, you'll find a lot of familiar features. For example, here are most of the options 00:04:04.249 --> 00:04:08.930 that we discussed earlier, including the pen tool, the Show All Slides button, and also 00:04:08.930 --> 00:04:11.709 arrows for navigation. 00:04:11.709 --> 00:04:16.160 There's also a place to keep track of the time... preview the upcoming slide... and 00:04:16.160 --> 00:04:21.510 reference any notes that you've added, which can really come in handy. 00:04:21.510 --> 00:04:27.310 When you're done, go ahead and click the button that says End Slide Show. 00:04:27.310 --> 00:04:30.600 There's one more thing I'd like to show you that can help with your presentation, depending 00:04:30.600 --> 00:04:36.020 on what you need. Just make sure you're on the Slide Show tab... then click Set Up Slide 00:04:36.020 --> 00:04:41.410 Show... and you can access settings that control how your presentation is played. 00:04:41.410 --> 00:04:45.800 For instance, if you ever need to set up your slide show so it runs by itself in a loop 00:04:45.800 --> 00:04:50.570 (maybe at a kiosk or a trade show booth), this is the place to do it. 00:04:50.570 --> 00:04:54.480 You can also control what slides are included in the presentation, whether they advance 00:04:54.480 --> 00:05:00.630 manually or automatically, and much more. 00:05:00.630 --> 00:05:05.450 Now you know how to present your slide show in PowerPoint. With a little practice—and 00:05:05.450 --> 00:05:09.200 with so many tools at your disposal—you'll be an expert presenter in no time.