Goodwill Community Foundation creating
opportunities for a better life
there comes a time with every
presentation when you have to actually
deliver it to an audience
luckily PowerPoint comes with several
different tools that can help you give a
smooth professional-looking presentation
to get started you can play your
presentation one of three ways using the
command on the quick access toolbar the
button at the bottom of the window or
the options on the slideshow tab in this
example we're going to click the button
up here which will take us to the first
slide in the presentation to go to the
next slide you can click your mouse or
press the spacebar on your keyboard or
you can use the arrow keys to go
backwards or forwards you can also use
the menu in the bottom left corner that
appears only when you move your mouse
this gives you easy access to navigation
buttons and also some other options that
can help you during your presentation
have you ever wanted to access something
else while you were in the middle of
using PowerPoint for instance maybe a
website or a file from another program
all you have to do is click screen then
choose show taskbar now you can easily
access the file explorer your web
browser or anything else that you have
pinned to your taskbar when you're ready
to exit the program all you have to do
is close or minimize the window and
you'll be taken straight back to
PowerPoint getting back to the menu
another tool I use pretty frequently is
show all slides just click the button
here this displays a thumbnail version
of each slide in your presentation so
you can easily skip ahead or go back you
can access the same feature by
right-clicking anywhere on the screen
then choosing see all slides now it'd be
a good time
some of the drawing tools which can be a
good way to call attention to something
specific in your presentation just open
the menu here and you can turn your
cursor into a pen a highlighter or even
a laser pointer first select the tool
you want then click and drag to draw
anywhere on the screen this makes it
easy to point out the most successful
fundraiser for example and also the
least successful drawing with your mouse
can be a little tricky so you might want
to try the feature before you use it in
front of an audience to erase any
markings open the menu again and choose
one of the options here when you're done
you can switch back to the regular mouse
pointer by deselecting the current tool
I think I'm ready to wrap this up so I'm
going to exit the slideshow now and go
back to PowerPoint to do this just press
escape on your keyboard or go to the
slide options menu and choose and show
before we leave PowerPoint will ask if
we want to keep the ink markings we just
made I'm going to keep them for now
which means they stay on the slide but
you can delete them any time
just select the mark then press Delete
on your keyboard what if you're going to
be using a second display to give your
presentation like a projector or a
separate monitor there's actually a
really cool feature called presenter
view that can give you some extra help
behind the scenes here's how it works
first start your presentation as usual
then go all the way down to the slide
options menu next choose show presenter
view and you'll be taken to a special
set of tools that only you can see the
audience will just see the presentation
the layout is pretty different compared
to normal presentation mode but if you
look closely you'll find a lot of
familiar features for example here are
most of the options that we discussed
earlier including the pen tool the show
all slides button and also arrows for
navigation there's also a place to keep
track of the time preview the upcoming
slide and reference any notes that
you've added which can really come in
handy
when you're done go ahead and click the
button that says and a slideshow there's
one more thing I'd like to show you that
can help with your presentation
depending on what you need just make
sure you're on the slideshow tab then
click setup slideshow and you can access
settings that control how your
presentation is played for instance if
you ever need to set up your slideshow
so it runs by itself in a loop maybe at
a kiosk or a tradeshow booth this is the
place to do it you can also control what
slides are included in the presentation
whether they advance manually or
automatically and much more now you know
how to present your slideshow in
PowerPoint with a little practice and
with so many tools at your disposal
you'll be an expert presenter in no time
you