WEBVTT Kind: captions Language: en 00:00:11.429 --> 00:00:15.070 I'm working on a presentation that people are going to be watching on their own as part 00:00:15.070 --> 00:00:19.460 of a training program. I want it to be as interesting as possible, so I think I'm going 00:00:19.460 --> 00:00:22.720 to add some audio to spice it up a little. 00:00:22.720 --> 00:00:27.789 Start by going to the Insert tab... where you'll find the Audio command on the far right 00:00:27.789 --> 00:00:33.770 of the ribbon. Here you can insert audio from the web, from a file, or you can record your 00:00:33.770 --> 00:00:35.340 own. 00:00:35.340 --> 00:00:39.280 For this first slide, I want some intro music, but I don't really have anything in my own 00:00:39.280 --> 00:00:45.300 collection that's suitable. So we're going to choose Online Audio... which gives us access 00:00:45.300 --> 00:00:49.250 to free music and sound effects from Office.com. 00:00:49.250 --> 00:00:56.250 Just enter your search terms in the box—I'm looking for something kind of jazzy... 00:00:56.630 --> 00:01:02.700 When the results appear, you can actually mouse over the icons for a preview. 00:01:02.700 --> 00:01:08.560 This one sounds perfect, so we're going to go ahead and select it... and then click the 00:01:08.560 --> 00:01:11.770 Insert button. 00:01:11.770 --> 00:01:17.130 You can easily move the audio if you need to... then click the Play button to listen 00:01:17.130 --> 00:01:24.130 to it again. To jump to a different part of the song, just click anywhere on the timeline. 00:01:28.470 --> 00:01:32.750 If you already have a file that you want to use (for example, an MP3 that's saved to your 00:01:32.750 --> 00:01:36.619 computer), you can easily upload it to your presentation. 00:01:36.619 --> 00:01:38.950 Just go back to the Audio command on the Insert tab. 00:01:40.000 --> 00:01:45.300 To upload your own file, go ahead and click Audio on My PC. 00:01:45.340 --> 00:01:52.340 Next, select the file you want... then click the Insert button. And that's really all it 00:01:54.130 --> 00:02:00.250 takes. 00:02:00.250 --> 00:02:05.180 There's one more way to add audio in PowerPoint, and that's by recording it yourself. You just 00:02:05.180 --> 00:02:09.170 need a microphone—one that's either built into your computer, or the kind that plugs 00:02:09.170 --> 00:02:10.649 in separately. 00:02:10.649 --> 00:02:17.280 Again, go to the Audio command on the Insert tab. But this time, choose Record Audio from 00:02:17.280 --> 00:02:22.459 the menu. And a little dialog box will appear. 00:02:22.459 --> 00:02:26.620 When you're ready, click the button with the red dot to start recording, then click this 00:02:26.620 --> 00:02:31.309 one to stop. I'm just going to record a short intro for the slide. 00:02:31.309 --> 00:02:36.290 "But I already know how to use the internet!" 00:02:36.290 --> 00:02:43.290 Okay, so I've recorded my audio—now we can click the Play button to preview it. 00:02:48.699 --> 00:02:54.510 When you're happy with the results, you can give the file a name... 00:02:54.510 --> 00:03:01.510 Then click OK... and it'll be added to your slide. 00:03:02.249 --> 00:03:05.879 Now that we've added a couple different types of audio, I thought we'd take a look at some 00:03:05.879 --> 00:03:10.849 of the options on the Playback tab. This is where you can change the way your audio works 00:03:10.849 --> 00:03:16.549 when you play it during your presentation. You can even do some simple editing. 00:03:16.549 --> 00:03:21.049 Say you only want to use part of the clip, for example, not the entire thing. You can 00:03:21.049 --> 00:03:25.859 easily create an excerpt using the Trim Audio command. 00:03:25.859 --> 00:03:30.269 Just look for the little green and red markers in the dialog box. You can click and drag 00:03:30.269 --> 00:03:35.689 these to change the start and end times. I'm going to leave the beginning the way is, in 00:03:35.689 --> 00:03:40.349 this example, but end the song about halfway through. 00:03:40.349 --> 00:03:45.519 When you're done, click OK... and the clip will be trimmed. 00:03:45.519 --> 00:03:50.059 You can also set your audio to fade in and fade out if you feel it starts or stops too 00:03:50.059 --> 00:03:54.689 abruptly. Just look to the options in the Editing group. 00:03:54.689 --> 00:04:00.760 I'm going to enter .75 seconds for the fade in... and I want the fade out to last a little 00:04:00.760 --> 00:04:07.089 longer, so we'll do 2 seconds here. (We'll take a look at what this sounds like later.) 00:04:07.089 --> 00:04:11.069 If you want to be able to jump to a specific part of the audio during your presentation, 00:04:11.069 --> 00:04:15.499 you can add a bookmark. All you have to do is click the timeline to mark the point you 00:04:15.499 --> 00:04:18.010 want use. 00:04:18.010 --> 00:04:22.449 Next click the Add Bookmark command up here on the ribbon... and a little circle will 00:04:22.449 --> 00:04:29.449 appear. Now you can easily jump to this spot anytime during your presentation. 00:04:30.020 --> 00:04:33.840 When we play this in slide show view, we will have to click the audio controls to make the 00:04:33.840 --> 00:04:39.639 music play. I'd rather have it start automatically, though, since it is the intro music. We can 00:04:39.639 --> 00:04:43.889 change this using the settings in the Audio Options group. 00:04:43.889 --> 00:04:49.280 Just click the drop-down arrow next to Start, then choose Automatically from the menu. You 00:04:49.280 --> 00:04:55.919 can also hide the audio icon during your presentation... set the audio to loop until you stop it manually... 00:04:55.919 --> 00:04:56.870 and more. 00:04:56.870 --> 00:05:02.930 Finally, I think I'd like to make some changes to the appearance of the audio icon. We can 00:05:02.930 --> 00:05:07.110 do that by switching over to the Format tab. 00:05:07.110 --> 00:05:11.610 These are basically all the same options you get when you insert a picture in PowerPoint. 00:05:11.610 --> 00:05:16.340 In fact, you can even change audio icon to a picture of your own, instead of using the 00:05:16.340 --> 00:05:19.090 default speaker icon. 00:05:19.090 --> 00:05:24.520 To get started, click the Change Picture command. You can choose an image from any of the usual 00:05:24.520 --> 00:05:30.050 sources, including files saved to your computer, and Microsoft clip art. I bet we can find 00:05:30.050 --> 00:05:37.050 something simple in the clip art collection... 00:05:37.120 --> 00:05:43.030 There we go! This one looks good. 00:05:43.030 --> 00:05:49.699 You can even move or resize the image any way you need to. 00:05:49.699 --> 00:05:53.569 In this example, I'm also going to change the color so it blends in a little better 00:05:53.569 --> 00:05:58.810 with the slide. 00:05:58.810 --> 00:06:03.460 So I think this audio is finished. Why don't we take a look at the final product in full 00:06:03.460 --> 00:06:10.460 slide show view? 00:06:14.280 --> 00:06:19.409 Now you know how to add and also edit audio in PowerPoint, including music, sounds effects, 00:06:19.409 --> 00:06:21.110 and even your own narration.