WEBVTT
Kind: captions
Language: en

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Before you share a presentation, there are
a couple things you can do to finalize and

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protect it.

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You'll find everything you need in the backstage
view... under Protect Presentation and Inspect

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Presentation.

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Inspect Presentation will let you remove any
hidden personal information that's stored

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in the file itself.

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It'll also check for elements that you generally
don't want in the final draft; for example,

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any notes or comments that you forgot to remove.

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Some of these changes from the inspector can't
be undone, so it's a good idea to save an

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extra copy before you continue.

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When you're ready, go ahead and click Check
for Issues... choose Inspect Document from

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the menu... then click Inspect in the dialog
box.

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The results will appear with an exclamation
mark next to anything that may contain sensitive

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information.

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In this example, it looks like there are some
hidden document properties and personal info,

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and also some comments that I forgot to delete.

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I definitely don't want these in the final
draft, so I'm going to take this opportunity

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remove them.

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Just click the button to the right that says
Remove All... and PowerPoint will erase the

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data instantly.

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I'm also going to remove the personal information
the inspector found, because the people I'm

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sharing the presentation with don't really
need access to it.

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Now that our presentation has been finalized,
we can protect it to prevent people from making

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any further changes.

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This step is optional, but it's a great way
to control who's allowed to view or edit your

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work.

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All you have to do is click the Protect Presentation
command... and make a selection from the menu.

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Some of these options offer a high level of
protection, such as Encrypt with Password,

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which is good for really important or sensitive
documents.

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If you don't need that much security, though,
you may want to consider one of the other

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options.

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In this case, I'm going to choose Mark as
Final, which will make the presentation read-only.

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This will discourage people from making any
more changes to the file, and also let them

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know this is the final draft.

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Once you make your selection, click OK to
confirm... then OK again... and the protection

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will be applied.

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Now when somebody opens the file, they'll
see this little bar at the top of the window,

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and they won't be able to type or delete anything.

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If they do need to make changes, they can
click the button that says Edit Anyway.

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This option doesn't provide any actual security
for your document; however, it's a good way

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to keep people from changing or deleting something
by accident.

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Now you know how to finalize and protect your
documents using the features in the backstage

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view.