Goodwill Community Foundation creating
opportunities for a better life before
you share a presentation there are a
couple of things you can do to finalize
and protect it you'll find everything
you need in the backstage view under
protect presentation and inspect
presentation inspect presentation will
let you remove any hidden personal
information that's stored in the file
itself it'll also check for elements
that you generally don't want the final
draft for example any notes or comments
that you forgot to remove some of these
changes from the inspector can't be
undone so it's a good idea to save an
extra copy before you continue when
you're ready go ahead and click check
for issues choose inspect document from
the menu then click inspect in the
dialog box the results will appear with
an exclamation mark next to anything
that may contain sensitive information
in this example it looks like there are
some hidden document properties and
personal info and also some comments
that I forgot to delete I definitely
don't want these in the final draft so
I'm going to take this opportunity to
remove them just click the button to the
right that says remove all and
PowerPoint will erase the data instantly
I'm also going to remove the personal
information the inspector found because
the people I'm sharing the presentation
with don't really need access to it now
that our presentation has been finalized
we can protect it to prevent people from
making any further changes this step is
optional but it's a great way to control
who's allowed to view or edit your work
all you have to do is click the protect
presentation command and make a
selection from the menu some of these
options offer a high level of protection
such as encrypt with password which is
good for really important or sensitive
documents if you don't need that much
security though you may want to consider
one of the other options in this case
I'm going to choose mark as Final which
will make the presentation read-only
this will discourage people from making
any more changes to the file
and also let them know that this is the
final draft once you make your selection
click OK to confirm
then okay again and the protection will
be applied now when somebody opens the
file they'll see this little bar at the
top of the window and they won't be able
to type or delete anything if they do
need to make changes they can click the
button that says edit anyway this option
doesn't provide any actual security for
your document however it's a good way to
keep people from changing or deleting
something by accident now you know how
to finalize and protect your documents
using the features in the backstage view
you