WEBVTT
Kind: captions
Language: en

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When you're working with PowerPoint, usually
your goal is to communicate something to an

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audience. That "something" can be communicated
in a list or a SmartArt graphic. Another way

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is to present it is in an organized table.

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I want to share our book store's sales figures
over the last five years, from 2006-2010.

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I think a table would be the best way to present
that.

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To insert a table, all you have to do is go
to Insert, Table, then move your mouse over

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the squares for the number of columns and
rows you want. The table I need is going to

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be pretty big - six columns by six rows. Now
click, and you can start entering your data.

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But first, why don't we reposition the table
so it fits better on the slide? Just place

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your cursor on the edge; click, hold, and
drag it to the new location; then let go.

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To adjust the size, use the sizing handles
on the sides of the table or in the corners.

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Now we can enter some of our text. You can
click any cell to select it or use the arrow

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keys on your your keyboard to navigate. Right
now, I'm using the down arrow to make my way

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down this column.

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Adding more columns or rows to a table is
easy. I'd like to try inserting one below

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the row that starts with Mystery, so I'm going
to right-click and go to Insert. My options

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include inserting a column to the left or
right of where my cursor is, or a row above

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or below. If I click Below, a row appears
under Mystery, where my cursor was just a

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minute ago.

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Alternatively, if you want to delete a row
or column, all you have to do is select a

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cell, right-click, and then Delete it.

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Let's fast forward to the finished table,
with all of the sales figures in place. Now

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that the data's complete, I thought we'd take
a look at the Layout tab and the Design tab

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that appear whenever you have your table selected.

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Notice how my table has a nice grey color
that matches the slide? That's not an accident.

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It's already using a Table Style that looks
good with our current theme. To check out

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the other styles, mouse over for a preview,
or open the full menu.

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Once you've chosen a style, you can customize
the way it's laid out using the Table Style

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Options here. For example, you can decide
whether or not to display special formatting

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for the header row or the first column. These
will all have a different effect depending

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on the Table Style you're using, so you might
need to experiment to get the look you want.

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You may have noticed that this table has a
border on the top and bottom, but not in between

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the cells. To add or change the border anywhere
on your table, just select the cells, then

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go to Draw Borders. You can select a line
Style, line Weight, and a Color for your border.

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Now go to the Borders drop-down menu, and
choose where you want the border to go. I

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want mine on the Inside or in between these
cells. There we go!

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You can make further adjustments to things 
like the size and layout of your table by

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going to the Layout tab. The first thing I'd
like to do is make the table a little bigger.

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Instead of using the sizing handles like before,
I'm going to adjust the measurements here,

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then click Distribute Rows to make the rows
even again. Next I'm going to combine these

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two cells into one cell by first selecting
them, and then clicking the Merge Cells command.

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The last thing I'd like to do is select the
entire table to change the text alignment

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using these icons in the Alignment group.
I think centered looks the best.

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As you can see, the Layout tab gives you lots
options for customizing your table, so it

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works for you, and the information you want
to share with your audience.