PowerPoint presentations are designed to be shared electronically, but sometimes you need
to print them too.
That's why it's important to understand the basics of printing, and also the options that
are unique to PowerPoint.
If you're familiar with PowerPoint 2007, it might look like the Print Preview mode is
missing.
Not so.
Just go to the Backstage view, and you'll find everything has been combined under Print.
To get started, you'll need to enter the number of copies you want.
Then select a printer if you're connected to more than one.
And here, if you're working with a long presentation and you only want to print part of it, you
can enter a specific range of slides; otherwise Print All (the default) is fine.
Next is the Page Layout menu, which lets you decide how your slides are going to be arranged
on the printed page.
You can include everything from Full Page Slides, to Notes, to just an Outline.
You can even print handouts for yourself, or fellow presenters, or members of the audience.
I like how this one has space to write your own notes or comments about the presentation.
Now, one of the last things I'll do is switch from Color to Grayscale to save on printer
ink.
When you're ready, just click the Print button at the top.
Alternatively, you can save time using something called the Quick Print command, which prints
your presentation using the default settings and the default printer.
You just need to add it to your Quick Access Toolbar first.
Click the small arrow here, and choose Quick Print.
Now you'll be able print your entire presentation in a single click.