WEBVTT
Kind: captions
Language: en

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Saving your work frequently is important,
in case PowerPoint (or your computer) shuts

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down unexpectedly. But there's more than one
way to save in PowerPoint 2010.

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We'll look at the Save As option first, which
lets you choose a name and location for your

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file. Just click File, Save As. Then enter
a file name and Save. This is perfect if

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you need to save a presentation for the first
time, or, as in this case, you're saving a

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different version of something you've been
working on.

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Once you've done that step, you can switch
to using the regular Save command on your

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Quick Access Toolbar. This is just a convenient
way to continue saving your presentation in

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its current location, using the same file
name.

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If you forget to save, or unexpectedly lose
your work, not to worry. PowerPoint's AutoRecover

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feature automatically saves a copy while you're
working every 10 minutes. To check for autosaved

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versions, open a presentation that was previously
closed without saving. Now go to the Backstage

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View and look under Info. Autosaved versions
will be listed here. Just click to open, then

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Restore, and OK to save and keep it.

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Now I'd like to show you how to save files
that'll work with previous versions of PowerPoint.

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You'll need to use a different file format
(called PowerPoint 97-2003) to share with

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anyone who uses PowerPoint 2003 or earlier.
Just click the File tab, then Save As, and

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in the "Save as type" drop-down menu, choose
PowerPoint 97-2003 Presentation. Now edit

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the file name or location if you need to,
then Save.

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Because some of the current features in PowerPoint
2010 aren't supported by earlier versions,

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you may get a notice about your presentation's
compatibility. Click Continue to save in the

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97-2003 format anyway.

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Finally, if you ever need to send your presentation
to someone who doesn't have PowerPoint at

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all, you can choose a completely different
format in the Backstage view, under Save & Send.

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Alternatives include creating a PDF or XPS
document, which will save your presentation

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as a document instead of a slide show. You
can also create a video of your presentation

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to share online or in an email or package
the contents for a CD. This option puts your

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presentation in a folder, along with a special
PowerPoint Viewer that anyone can download

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and use.

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Now you know several different ways to save,
and make your presentation compatible 
for sharing.