WEBVTT
Kind: captions
Language: en

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There may be a time when you want to print
a hard copy of your presentation and ask a

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friend to look over it for you.

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You could both write your comments in the
margins, and even compare the print-out side

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by side with an earlier draft.

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Wouldn't it be easier if you could do that
electronically?

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In PowerPoint, you can - using two features
called Comments and Compare.

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I'm going to go to the Review tab right away
so I can show you what I mean.

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Let's say I'm collaborating on this presentation
with a couple of coworkers, and I want to

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make a suggestion about this slide without
actually changing it.

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I'll just add a comment by selecting the item
I want to reference, and then clicking the

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New Comment command.

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Now type your question or comment.

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I really do like this graphic.

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Then click anywhere outside the box when you're
done.

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Now anyone can view the comment by clicking
the thumbnail with my initials, or just hovering

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over it.

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It looks like someone also left a comment
for us.

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Let's see what it says.

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It's from the person who wrote the presentation.

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I'm going to go ahead and reply by right-clicking
the thumbnail, and choosing New Comment.

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See how they're sort of stacked on top of
each other?

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It's just as easy to edit your comment if
you make a mistake or think of something else.

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Just select it, then go to Edit Comment.

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If you change your mind and want to delete
a comment - like the first comment I made

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- no problem.

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Click here to open the Delete menu, and you
can delete multiple comments (also known as

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markup), or just the comment you have selected.

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I think I'm getting the hang of this.

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But I know we have one other person working
on the presentation, and he's already saved

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his own version with a couple of minor changes.

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We can decide whether to keep or discard those
changes using a neat feature called Compare.

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All you need is the presentation you have
openů and then a copy that's been modified

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in some way.

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Click Merge, and PowerPoint combines and compares
the two presentations to come up with a list

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of changes that were made - that's over here
on the Details tab.

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This is still my copy, but now we have some
comments from the other version too, and a

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place to address the revisions.

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Just click this icon anywhere it appears on
your slide, and check the revisions you want

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to keep.

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I'm going to go ahead and accept them all.

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When you're done, click the End Review command.

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And take note of the fact that any unapplied
changes will be discarded.

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Now it's important to use review features
safely, specifically comments.

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You should always remove them before you share
your final draft.

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Anything left behind could make you or your
company look unprofessional.

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That's why I like to double-check my presentation
using the Document Inspector in the Backstage

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view, to see if there's anything personal
that I may want to remove.

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Just save your presentation.

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Then Check for Issues, Inspect Document, and
Inspect.

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The results will have an exclamation mark
next to anything that might contain sensitive

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information, like comments and annotations.

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I'm going to Remove All to take care of that.

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And I'm going to remove this personal information
too , just to be safe.

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Now you can save again, and rest assured knowing
that your presentation has been reviewed,

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revised, and resolved of any comments or data
that you might want to keep private.

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Your PowerPoint is ready 
to send!