there may be a time when you want to
print a hard copy of your presentation
and ask a friend to look over it for you
you could both write your comments in
the margins and even compare the
printout side-by-side with an earlier
draft would it be easier if you could do
that electronically in PowerPoint you
can using two features called comments
and compare I'm going to go to the
review tab right away so I can show you
what I mean let's say I'm collaborating
on this presentation with a couple of
co-workers and I want to make a
suggestion about this slide without
actually changing it I'll just add a
comment by selecting the item I want to
reference and then clicking the new
comment command now type your question
or comment I really do like this graphic
then click anywhere outside the box when
you're done now anyone can view the
comment by clicking the thumbnail with
my initials or just hovering over it it
looks like someone also left a comment
for us let's see what it says it's from
the person who wrote the presentation
I'm going to go ahead and reply by
right-clicking the thumbnail and
choosing new comment see how they're
sort of staff
of each other it's just as easy to edit
your comment if you make a mistake or
think of something else just select it
then go to edit comment if you change
your mind and want to delete a comment
like the first comment I made no problem
click here to open the delete menu and
you can delete multiple comments also
known as markup or just the comment you
have selected I think I'm getting the
hang of this but I know we have one
other person working on the presentation
and he's already saved his own version
with a couple of minor changes we can
decide whether to keep or discard those
changes using a neat feature called
compare all you need is the presentation
you have open and then a copy that's
been modified in some way click merge
and PowerPoint combines and compares the
two presentations to come up with a list
of changes that were made that's over
here on the details tab this is still my
copy but now we have some comments from
the other version too and a place to
address the revisions just click this
icon anywhere it appears on your slide
and check the revisions you want to keep
I'm going to go ahead and accept them
all when you're done click the end
review command and take note of the fact
that any unapplied changes will be
discarded now it's important to use
review features safely specifically
comments you should always remove them
before you share your final draft
anything left behind could make you or
your company look unprofessional that's
why I like to double-check my
presentation using the document
inspector in the backstage view to see
if there's anything personal that I may
want to remove just save your
presentation
then check for issues inspect document
and inspect the results will have an
exclamation mark next to anything that
might contain sensitive information like
comments and annotations I'm going to
remove all to take care of that and I'm
going to remove this personal
information - just to be safe now you
can save again and rest assured knowing
that your presentation has been reviewed
revised and resolved of any comments or
data that you might want to keep private
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