WEBVTT Kind: captions Language: en 00:00:11.460 --> 00:00:15.510 Before you get started on your first presentation, you might want to take a minute to explore 00:00:15.510 --> 00:00:19.960 your PowerPoint environment in detail, and customize it in a way that will work for you. 00:00:19.960 --> 00:00:24.950 For example, the Ribbon contains multiple tabs, each with several groups of commands. 00:00:24.950 --> 00:00:28.680 Did you know you can create your own tabs and your own groups to make your favorite 00:00:28.680 --> 00:00:30.470 commands more convenient? 00:00:30.470 --> 00:00:31.470 It's easy. 00:00:31.470 --> 00:00:37.600 Just right click anywhere on the Ribbon, and choose Customize the Ribbon. 00:00:37.600 --> 00:00:41.330 Now click New Tab to add a new tab of your own. 00:00:41.330 --> 00:00:45.660 Your new tab appears on the list, along with a new group, which is the part of the tab 00:00:45.660 --> 00:00:47.590 that will hold your commands. 00:00:47.590 --> 00:00:51.760 You can even add commands to any of the main tabs - like the Home tab - as long as you 00:00:51.760 --> 00:00:53.730 create a new group in that tab. 00:00:53.730 --> 00:00:58.239 Now, make sure your new group is selected, then look to the list on the left for the 00:00:58.239 --> 00:00:59.719 commands you'd like to add. 00:00:59.719 --> 00:01:05.100 I want my custom tab to have a group devoted to formatting, so - I immediately see Format 00:01:05.100 --> 00:01:06.840 Background here in the middle. 00:01:06.840 --> 00:01:10.980 All you have to do is click the command, then Add. 00:01:10.980 --> 00:01:18.170 Another way to add commands is to drag and drop them from one list to the other. 00:01:18.170 --> 00:01:22.380 Now I'd like to give my tab a name, something personalized that'll help me find it on the 00:01:22.380 --> 00:01:23.380 Ribbon. 00:01:23.380 --> 00:01:28.530 Just select the tab, click Rename, and enter it here. 00:01:28.530 --> 00:01:35.110 I'm going name mine "Formatting Shortcuts." 00:01:35.110 --> 00:01:39.110 When you're done, click OK. 00:01:39.110 --> 00:01:40.909 And here's my custom tab. 00:01:40.909 --> 00:01:45.780 Now, if you find the Ribbon is taking up too much space on your screen, you can minimize 00:01:45.780 --> 00:01:49.490 it by clicking the tiny arrow in the upper right corner. 00:01:49.490 --> 00:01:54.200 When the Ribbon is minimized, you can make it reappear by clicking any one of the tabs, 00:01:54.200 --> 00:01:58.140 but it will disappear again when you're not using it. 00:01:58.140 --> 00:02:02.280 We're going to go ahead and expand the Ribbon again, then turn our attention to the Quick 00:02:02.280 --> 00:02:05.270 Access Toolbar in the upper left corner. 00:02:05.270 --> 00:02:08.679 Designed to give you access to frequently used commands no matter where you are on the 00:02:08.679 --> 00:02:15.610 Ribbon, it includes Save, Undo, and Repeat by default, but can be customized to also 00:02:15.610 --> 00:02:17.260 include your favorites. 00:02:17.260 --> 00:02:22.750 I personally use New and Open a lot, for creating and opening presentations, so I'm going to 00:02:22.750 --> 00:02:29.420 click the drop-down arrow here to customize the toolbar, and add those commands. 00:02:29.420 --> 00:02:35.850 Finally, if you're familiar with PowerPoint 2007, you may have noticed that the Office 00:02:35.850 --> 00:02:37.210 button is missing. 00:02:37.210 --> 00:02:39.790 It's been replaced by the File tab. 00:02:39.790 --> 00:02:44.050 The File tab takes you to the new Backstage view, where you can explore all the options 00:02:44.050 --> 00:02:46.910 related to your current presentation and more. 00:02:46.910 --> 00:02:52.290 That includes things like Recent files, New, and Print. 00:02:52.290 --> 00:02:56.170 It's everything you would have found in the old Office or File menu, except now you have 00:02:56.170 --> 00:02:57.910 a nice full-page view. 00:02:57.910 --> 00:03:02.200 For example, I like the convenience of being able to adjust the print settings and see 00:03:02.200 --> 00:03:06.160 a preview all in one place. 00:03:06.160 --> 00:03:09.260 That covers the PowerPoint environment in detail. 00:03:09.260 --> 00:03:13.370 Now that we know how to use and customize the different features - including the Backstage 00:03:13.370 --> 00:03:40.510 view, the Ribbon, and the Quick Access Toolbar - we can start our first presentation!