WEBVTT Kind: captions Language: en 00:00:12.130 --> 00:00:16.680 PowerPoint 2010 gives you lots of ways to enhance or even change the way you deliver 00:00:16.680 --> 00:00:18.200 your presentation. 00:00:18.200 --> 00:00:21.430 How do you reach a viewer, for example, who isn't there with you? 00:00:21.430 --> 00:00:24.720 How about hundreds of viewers, scattered across the country? 00:00:24.720 --> 00:00:28.860 That's where I find myself today - getting ready to broadcast my slide show live on the 00:00:28.860 --> 00:00:31.040 Web, so viewers can watch it remotely. 00:00:31.040 --> 00:00:32.040 It's easy. 00:00:32.040 --> 00:00:35.160 All you and your viewers need is an internet connection. 00:00:35.160 --> 00:00:41.920 Just go to the Slide Show tab, choose Broadcast Slide Show, and then Start Broadcast when 00:00:41.920 --> 00:00:44.750 you're ready to begin the process. 00:00:44.750 --> 00:00:47.710 Now PowerPoint is preparing your broadcast. 00:00:47.710 --> 00:00:53.630 This step can take a couple minutes depending on your internet connection. 00:00:53.630 --> 00:00:55.190 The result is a link. 00:00:55.190 --> 00:01:00.230 Anyone with this link can watch your slide show remotely, so you can copy it, or send 00:01:00.230 --> 00:01:02.440 it to your viewers in an email. 00:01:02.440 --> 00:01:07.110 When you're ready to begin the broadcast, all you have to do is Start Slide Show, and 00:01:07.110 --> 00:01:09.560 then present as usual. 00:01:09.560 --> 00:01:13.630 There are limitations, though - most importantly the fact that you can't use PowerPoint to 00:01:13.630 --> 00:01:16.020 speak to your audience while broadcasting. 00:01:16.020 --> 00:01:20.219 You'll need to pre-record your narration, or (even better) plan to communicate on something 00:01:20.219 --> 00:01:21.820 like a conference call. 00:01:21.820 --> 00:01:24.920 The pen and highlighter tools are also disabled. 00:01:24.920 --> 00:01:27.600 Let's skip ahead to the end of the slide show. 00:01:27.600 --> 00:01:32.939 When you're finished giving your presentation, all you have to do is press Esc on your keyboard. 00:01:32.939 --> 00:01:37.870 Then click the button here to End the Broadcast, which will disconnect any remote viewers who 00:01:37.870 --> 00:01:40.979 are still using the link. 00:01:40.979 --> 00:01:45.399 An alternative to broadcasting is to save your slide show as a video, so viewers can 00:01:45.399 --> 00:01:47.009 watch it any time. 00:01:47.009 --> 00:01:51.609 These videos can be shared online, in an email, or even burned to a DVD. 00:01:51.609 --> 00:01:58.520 Everything you need can be found in the Backstage view… under Save & Send, and then Create 00:01:58.520 --> 00:02:00.030 a Video. 00:02:00.030 --> 00:02:04.439 Start by selecting a size and quality, depending on what you plan to do with your video (I'm 00:02:04.439 --> 00:02:06.539 going to share mine online). 00:02:06.539 --> 00:02:10.819 Then decide if you want to use recorded timings and narrations, making your presentation less 00:02:10.819 --> 00:02:15.470 like a slide show, and more like an actual video - one you might watch on YouTube, for 00:02:15.470 --> 00:02:16.470 example. 00:02:16.470 --> 00:02:20.530 If you don't have or don't wish to use timings, you'll want to set the amount of time the 00:02:20.530 --> 00:02:25.470 video should spend on each slide here. 00:02:25.470 --> 00:02:31.610 When you're ready, click Create Video, and then save. 00:02:31.610 --> 00:02:35.750 You can keep an eye on your progress using the status bar in the bottom right corner. 00:02:35.750 --> 00:02:40.420 When the bar is completely green, your video is ready to view, send, or upload. 00:02:40.420 --> 00:02:43.920 One of the last things I'd like to show you is how to tailor your presentation to different 00:02:43.920 --> 00:02:44.920 audiences. 00:02:44.920 --> 00:02:49.470 I'll do that by going to the Slide Show tab to create a Custom Slide Show. 00:02:49.470 --> 00:02:50.470 How does it work? 00:02:50.470 --> 00:02:54.220 Well, if you have to give your presentation to more than one group, creating different 00:02:54.220 --> 00:02:58.450 versions can help you adapt to things like having less time to present, or each group 00:02:58.450 --> 00:03:01.260 having different needs or expectations. 00:03:01.260 --> 00:03:07.090 Just click Custom Shows, then New to create one for the first time. 00:03:07.090 --> 00:03:14.310 Give the show a name - for example, "Short Version." 00:03:14.310 --> 00:03:19.400 Then identify the slides you want to include in your custom show by selecting them… and 00:03:19.400 --> 00:03:21.960 adding them to the list on the right. 00:03:21.960 --> 00:03:29.910 I'm just going to add a couple more. 00:03:29.910 --> 00:03:35.890 You can even change the order of the slides using the arrows here. 00:03:35.890 --> 00:03:41.480 When you're done, click OK, and choose Show to view your custom show right away, or Close 00:03:41.480 --> 00:03:42.930 to exit. 00:03:42.930 --> 00:03:47.620 Finally, I don't know about you, but when I'm listening to a presentation, it sometimes 00:03:47.620 --> 00:03:52.190 helps me to have a printed handout of some kind, so I can follow along and take notes. 00:03:52.190 --> 00:03:56.010 I think I'll print some for the group I'm going to be presenting to in person. 00:03:56.010 --> 00:04:01.980 All we have to do is go Backstage… to the Print pane. 00:04:01.980 --> 00:04:06.600 Now open the Page Layout menu, and choose one of the handouts in this section. 00:04:06.600 --> 00:04:11.570 I like this one because it has a place to write your own notes or comments. 00:04:11.570 --> 00:04:14.620 Click the Print button, and you're all set. 00:04:14.620 --> 00:04:17.310 From handouts, to videos, to broadcasting live… 00:04:17.310 --> 00:04:21.229 PowerPoint gives you so many ways to share your presentation, and meet the needs of your 00:04:21.229 --> 00:04:47.249 audience - including the viewers at home.