WEBVTT Kind: captions Language: en 00:00:07.450 --> 00:00:12.250 When you're working with PowerPoint, usually your goal is to communicate information to 00:00:12.250 --> 00:00:18.160 someone, or to a group of people. That information can be communicated in various 00:00:18.160 --> 00:00:23.720 ways such as pictures or lists. Another way is by presenting information in 00:00:23.720 --> 00:00:27.880 an organized table. I want to tell people about the classes we 00:00:27.880 --> 00:00:33.550 offer at the High Tech Technology Center. I think a table will be the best way to present 00:00:33.550 --> 00:00:37.980 that information. There are several ways we can insert a table 00:00:37.980 --> 00:00:42.530 in PowerPoint. If the slide layout has a content placeholder 00:00:42.530 --> 00:00:49.530 like this one with the various Insert commands, you can just click the Insert Table command. 00:00:51.190 --> 00:00:57.829 A small Insert Table dialog box appears. From here you can choose how many columns 00:00:57.829 --> 00:01:01.570 and rows you want in your table. Let's see. 00:01:01.570 --> 00:01:08.570 I need 2 columns and 5 rows. Click OK and a table appears. 00:01:09.399 --> 00:01:14.819 Let's go ahead and enter some of our text. You can press the Tab key on your keyboard 00:01:14.819 --> 00:01:20.420 to move from cell to cell, or use the arrow keys to navigate. 00:01:20.420 --> 00:01:25.130 I'll just skip the description right now and we'll enter that later. 00:01:25.130 --> 00:01:32.130 I have a few more classes to enter such as Windows XP and QuickBooks. 00:01:40.639 --> 00:01:45.149 When we inserted the table, two new tabs appeared on the Ribbon. 00:01:45.149 --> 00:01:50.009 Design and Layout tabs. Both of these tabs are table tools that appear 00:01:50.009 --> 00:01:55.849 when the table is selected. Did you notice how my table is a nice teal 00:01:55.849 --> 00:02:00.179 color that matches the slide? That isn't an accident. 00:02:00.179 --> 00:02:04.840 When you insert a table, it automatically appears formatted as a Table Style and color 00:02:04.840 --> 00:02:11.840 that looks good with our current theme, Concourse. We can see on the Design tab, the table that 00:02:12.060 --> 00:02:18.549 is selected in the Table Styles group. In the Table Style Options group you can see 00:02:18.549 --> 00:02:24.420 that Header Row is selected, which is why the table on our slide has a different color 00:02:24.420 --> 00:02:30.260 for the first row. Banded Rows is also selected, which is why 00:02:30.260 --> 00:02:37.049 the table alternates colors for the rows. You can toggle any of these options on and 00:02:37.049 --> 00:02:44.049 off by simply clicking the box. If you want to select a different Table Style, 00:02:44.480 --> 00:02:47.700 just hover your mouse over a style in the group. 00:02:47.700 --> 00:02:52.329 A live preview of the style displays on the slide. 00:02:52.329 --> 00:02:56.579 We'll just click the More arrow to see all the options. 00:02:56.579 --> 00:03:01.650 I like the colors, but want something a little different. 00:03:01.650 --> 00:03:08.099 Just click a style to select it and it will change on the slide. 00:03:08.099 --> 00:03:13.370 Next to the table styles in the same group, you can see three other commands that you 00:03:13.370 --> 00:03:18.930 can use to modify the table. The first one is the Shading command. 00:03:18.930 --> 00:03:22.969 You can use this command to change the colors of your table. 00:03:22.969 --> 00:03:29.430 For example, if you want your header row to be a lighter color, just select the row, click 00:03:29.430 --> 00:03:33.939 the Shading command, and choose a color from the menu. 00:03:33.939 --> 00:03:39.549 As you hover over a color, a live preview will appear on the slide. 00:03:39.549 --> 00:03:45.230 From this menu, you can also choose to use no fill color or even choose a picture from 00:03:45.230 --> 00:03:50.010 your computer to use to shade the selected row. 00:03:50.010 --> 00:03:58.840 You can apply a gradient to the existing color or a texture I'll just stay with something 00:03:58.840 --> 00:04:05.840 simple and choose this slightly lighter shade. Sometimes simple is best. 00:04:06.859 --> 00:04:13.150 Using the Border command you can add a border to the entire table, or specific rows, columns, 00:04:13.150 --> 00:04:17.950 or cells. For example, if I want to add a black line 00:04:17.950 --> 00:04:24.440 under the first row, I can just select the first row, click the Borders command, and 00:04:24.440 --> 00:04:29.880 choose Bottom Border. Now, when I click off the table I can see 00:04:29.880 --> 00:04:36.450 a border on the bottom of that row. The third command is the Effects command. 00:04:36.450 --> 00:04:41.700 If you click the command you'll see you have a variety of effect options including beveling 00:04:41.700 --> 00:04:48.700 cells, adding shadows, and adding reflections. To use any of these options, just select the 00:04:49.470 --> 00:04:56.470 rows you want to modify, click the Effects command, and then click an option to select 00:04:57.040 --> 00:05:01.140 it. I think some of these cell bevel effects can 00:05:01.140 --> 00:05:07.400 be fun, but for right now, I'll just click Undo and stay with my current table. 00:05:07.400 --> 00:05:14.160 From the Design tab, you can also apply Word Art styles to text and change the table border 00:05:14.160 --> 00:05:19.540 line width and color. The Layout tab offers you more commands that 00:05:19.540 --> 00:05:23.440 give you the ability to really modify your table. 00:05:23.440 --> 00:05:29.780 There are too many options to explain all of them, so let's go over the key points. 00:05:29.780 --> 00:05:33.970 Sometimes you may need to insert or delete rows or columns. 00:05:33.970 --> 00:05:39.490 For example, I realize I need to add a new class to my table. 00:05:39.490 --> 00:05:45.880 I want to add it beneath QuickBooks, so I'll just place my insertion point in that row, 00:05:45.880 --> 00:05:52.550 and then click the Insert Below command to insert a row directly beneath it. 00:05:52.550 --> 00:05:59.550 You can also do the same and Insert rows above a current row. 00:05:59.660 --> 00:06:05.170 To delete a row, just place the insertion point in the row you want to delete, click 00:06:05.170 --> 00:06:10.430 the Delete command, and then select Delete Row. 00:06:10.430 --> 00:06:16.050 You can do the same thing with columns.Just place the insertion point in a column near 00:06:16.050 --> 00:06:23.050 to where you want the new column to appear. I want to add a column here and so I'll click 00:06:24.240 --> 00:06:31.240 the Insert Right command. See, that wasn't difficult at all! Just so 00:06:32.570 --> 00:06:37.700 you know, if you don't want to use the Ribbon commands, you can also right-click to display 00:06:37.700 --> 00:06:44.170 a menu with various Insert and Delete options while your insertion point is in the table. 00:06:44.170 --> 00:06:49.020 Sometimes, I find this way faster than using the commands, but it will be up to you to 00:06:49.020 --> 00:06:55.690 decide what works best for you. Now, we can see the first column changed a 00:06:55.690 --> 00:07:00.630 bit with the addition of the new column. If you want to adjust the column width or 00:07:00.630 --> 00:07:06.650 row height, just click the line and while holding the mouse button, drag it to the desired 00:07:06.650 --> 00:07:13.650 location. From the Layout tab you can change the cell 00:07:14.690 --> 00:07:20.820 and table size to specific measurements by simply selecting the cells you want to modify 00:07:20.820 --> 00:07:27.140 and changing the numbers in the fields. My insertion point is in the first row, and 00:07:27.140 --> 00:07:33.890 if I increase the cell height in the Cell Size group, I can see it change in the table. 00:07:33.890 --> 00:07:38.770 One last group I want to point out on this tab is the Alignment group. 00:07:38.770 --> 00:07:42.640 This contains commands that format the alignment of text. 00:07:42.640 --> 00:07:48.900 You can left, right, and center align text in your table by clicking the commands and 00:07:48.900 --> 00:07:53.990 you can change the horizontal alignment of the text by clicking the Align Top, Align 00:07:53.990 --> 00:08:00.990 Bottom, or Center Vertically Command. There are a couple of other commands on the 00:08:02.000 --> 00:08:07.640 alignment group, but I'll let you explore those on your own. 00:08:07.640 --> 00:08:12.630 At the beginning of this lesson I told you there were a couple of ways to insert a table 00:08:12.630 --> 00:08:16.750 on a slide. If the slide layout you are using doesn't 00:08:16.750 --> 00:08:23.250 have a content placeholder with the Insert Table command, you can always select the Insert 00:08:23.250 --> 00:08:28.340 tab on the Ribbon and then click the Table command. 00:08:28.340 --> 00:08:33.750 From the menu, you can use the squares to select how many rows and columns your table 00:08:33.750 --> 00:08:39.890 will have or you can select Insert Table to open the dialog box we saw before. 00:08:39.890 --> 00:08:43.820 You can also insert an Excel spreadsheet as a table. 00:08:43.820 --> 00:08:49.680 Right now, I'll just use the menu to select a table with 5 rows and 3 columns. 00:08:49.680 --> 00:08:55.280 Then, I'll just left-click and the table will appear on the slide. 00:08:55.280 --> 00:09:01.420 I obviously don't want this to cover my current table, so I'll just move the new table. 00:09:01.420 --> 00:09:05.770 To do this, place the cursor over the edge of the table. 00:09:05.770 --> 00:09:12.560 When the cursor becomes a crosshair with 4 arrows, click and drag the table and then 00:09:12.560 --> 00:09:17.030 release the button to drop the table in the new location. 00:09:17.030 --> 00:09:22.780 Moving and resizing tables is just like moving text boxes and pictures. 00:09:22.780 --> 00:09:26.320 I'm going to go ahead and add the data to my tables. 00:09:26.320 --> 00:09:28.550 Why don't you give all these new table tools a try?