I've been working on a presentation for
the company I work for and have finished
a slide about our class I'm ready to add
a chart on slide for now and powerpoints
you have the ability to create various
types of charts a charts is a useful
tool that you can use to communicate to
numeric information in a concise and
often easy-to-read format for example
you could create a chart illustrating
the sales revenue per region or the
sales total per salesperson as we
practice creating charts and powerpoints
you'll see how many types of charts
there are and the kind of information
you can use them for to communicate on
this slide I want to insert a chart that
shows our demographics on who took
classes at our Center last year there
are two ways to insert a chart if your
slide layouts has a placeholder like
this you can just click the insert
charts command or you can select the
insert tab on the ribbon and then click
the insert charts command the insert
chart dialog box appears you can see
that we have some common chart types
such as column line pie and bar charts
and some other chart options such as
area donuts and radar charts you can
scroll up and down to see all the charts
or click the labels on the left to move
through the options certain charts work
better for certain types of data as you
work with charts you'll learn more about
this I think a column chart will work
and I like this 3d one just click it to
select it and then click OK
this opens Excel and shows PowerPoint on
one side and Excel on the other the data
you see in the Excel spreadsheets is the
data use for the PowerPoint chart this
is called source data don't worry
this is defaults or placeholder data
that you are expected to change okay now
that we've inserted the charts I'm ready
to add my own data instead of series 1
I'll put swimmin then I'll press the tab
key to move to the next cell as I do
this the new data appears in the
PowerPoint chart to the right I'll go
ahead and enter my next heading now I
don't need this column with series 3 but
this blue line here represents a data
range that is used in the charts to
increase or decrease this we just need
to click and drag the lower right corner
of the range like the instructions
recommend and now series 3 is not
included in the data range for the chart
now just click and drag to select the
cells release the mouse button and press
the Delete key on the keyboard ok the
other labels are age ranges and I'll
just enter those in the Excel
spreadsheet under 18 18 to 30 then 31 to
50 51 to 65 and the last one over 65 now
I just need to click and drag the range
so the last one is included and our new
data appears in the chart now all I need
to do is add our
data from last year I'm actually going
to paste this information from another
spreadsheet to save some time we're done
with Excel so let's go ahead and close a
spreadsheet without saving it you can
see the data from the Excel spreadsheet
in our PowerPoint chart when we inserted
the charts three new tabs appeared on
the ribbon these contain various chart
tools and commands that you can use to
modify your chart let's take a look at a
few from the design tab we can change
the chart type
just click the commands and the insert
chart dialog box will appear now just
choose another chart type it can be a
different column chart or another type
altogether I'll try this one which will
just change it slightly if you ever need
to edit the data just click the Edit
data commands and an Excel spreadsheet
will open from here you can go ahead and
edit the data you can also change the
chart style which will give you some
different color options click the more
drop-down arrow to see all your options
here I like this one I'll just click it
to select it and now my chart style has
changed in addition to chart Styles you
can change the charts layouts basically
the chart layout just displays the
information in various ways for example
if I click this layouts my chart will
have a chart title let's see I'll try
this one
this chart is nice because it has a
chart title a legend that identifies
what each color represents and the
labels for each axis to answer text just
select the text box and type your text
on the x-axis or horizontal axis I'll
just enter age ranges now on the y-axis
which is often referred to as their
vertical x
I'll enter people served I thought I'll
one in a chart title but I don't really
think I need one I couldn't choose
another chart layouts or I can modify
specific areas of the charts from the
Layout tab let's select it and take a
look as you can see there are a lot of
commands available from this tab way too
many to tell you about the ones you will
use the most often are in the labels
group you can click the chart titles
command to remove a chart title or add a
chart title well select none to remove
it you can click the axis titles command
and choose to hide or display the
horizontal or x-axis you can also hide
the vertical or y axis or choose to
display the axis label horizontally or
vertically right now our legend is to
the rights of the charts but if you
click the legends command you'll see a
menu with various locations you can move
it just select some option to move the
legend let's see let's move it above the
chart now click data labels and select
show to display all data labels above
each column
the AXYZ group gives you some commands
that control both axes and which
gridlines are visible and the
backgrounds group controls some visual
aspects of the chart such as whether the
background of the charts or the charts
wall is gray or black and the color of
the charts floor you'll notice that the
analysis group is my active right now
well that's because we're working with a
column chart this group becomes active
when you work with other charts like
line charts finally the format tab gives
you some options to change the colors
and overall look of the charts this tab
may look familiar if you've worked with
tables or shapes before from here I may
want to change the style of the box that
surrounds the charts by selecting a
shape style or even format my axis
labels with a word art style charts can
be as simple or as complex as you like
in PowerPoint with three tabs of chart
tools including over 30 commands plus
layouts and styles you'll have a lot of
control over the chart you create