WEBVTT Kind: captions Language: en 00:00:07.419 --> 00:00:12.450 It's important to be able to use the different PowerPoint views when you are developing your 00:00:12.450 --> 00:00:13.980 presentation. 00:00:13.980 --> 00:00:19.140 One of the last things I do before printing is to go through my presentation one more 00:00:19.140 --> 00:00:23.950 time in slide sorter and slide show view. 00:00:23.950 --> 00:00:27.760 Right now, the Normal View command is selected. 00:00:27.760 --> 00:00:31.410 This is where you create and edit your slides. 00:00:31.410 --> 00:00:36.550 When you are ready to change views, just click the command. 00:00:36.550 --> 00:00:41.079 Slide Sorter view is where the slides are displayed horizontally. 00:00:41.079 --> 00:00:46.309 This allows you to see more slides in the window and verify you have the correct number 00:00:46.309 --> 00:00:47.319 of slides. 00:00:47.319 --> 00:00:52.989 I always do a quick check and make sure they are all here to ensure I haven't deleted any 00:00:52.989 --> 00:00:55.280 slides by mistake. 00:00:55.280 --> 00:01:00.050 You may not be able to see all the text on each slide, but you can use the Zoom tool 00:01:00.050 --> 00:01:04.940 to zoom in, when you need to or zoom out. 00:01:04.940 --> 00:01:10.420 I also quickly check the general organization of my slides. 00:01:10.420 --> 00:01:15.420 Slide Sorter view is a good view to make sure everything flows the way you want. 00:01:15.420 --> 00:01:23.560 Let's see I think I want this Team Slide to come before the Exercise. 00:01:23.560 --> 00:01:27.350 Slide Sorter is great for moving slides around. 00:01:27.350 --> 00:01:33.630 You also have Slide Show view, which launches the slide that is selected and fills the computer 00:01:33.630 --> 00:01:34.860 screen. 00:01:34.860 --> 00:01:38.549 This is the view of the presentation the audience will see. 00:01:38.549 --> 00:01:44.729 Let's see I'll just select slide 1 and then click the slide show command. 00:01:44.729 --> 00:01:49.030 To move through the slides you have several options. 00:01:49.030 --> 00:01:58.900 You can use the arrows or the Page Up and Page Down keys to move forwards and backwards. 00:01:58.900 --> 00:02:04.259 You can even press the space bar or Enter key to move forward. 00:02:04.259 --> 00:02:10.940 Also, if you move your cursor to the bottom left part of the slide you'll see a small 00:02:10.940 --> 00:02:12.710 menu appear. 00:02:12.710 --> 00:02:18.620 You can click these arrows to move to the Next or Previous slide, or click the icon 00:02:18.620 --> 00:02:21.930 with lines to access a menu. 00:02:21.930 --> 00:02:29.230 From the menu you can move to the Next or Previous slide, jump to a specific slide, 00:02:29.230 --> 00:02:34.159 change your screen options, or end the show. 00:02:34.159 --> 00:02:39.370 If you right-click anywhere in the presentation, a similar menu will appear that provides you 00:02:39.370 --> 00:02:42.280 with many of the same options. 00:02:42.280 --> 00:02:47.409 If you ever want to end the show, you can choose it from this menu, or just press the 00:02:47.409 --> 00:02:50.030 Esc key on your keyboard. 00:02:50.030 --> 00:02:53.010 An interesting option is the pen command. 00:02:53.010 --> 00:02:57.850 If you click it, a menu appears that allows you to change your cursor to a ball point 00:02:57.850 --> 00:03:02.770 pen, a felt tip pen, or a highlighter. 00:03:02.770 --> 00:03:05.700 You can even choose the color. 00:03:05.700 --> 00:03:10.829 Let's see, I'll choose Highlighter. 00:03:10.829 --> 00:03:13.560 You may be wondering how you could use this. 00:03:13.560 --> 00:03:18.380 Let's say you are talking to a large group and you want to draw their attention to the 00:03:18.380 --> 00:03:21.879 3rd bullet on slide 8. 00:03:21.879 --> 00:03:26.840 You didn't format it differently when you created the slide, but you can draw attention 00:03:26.840 --> 00:03:27.840 to it now. 00:03:27.840 --> 00:03:33.210 I can just click and drag my highlighter across the text. 00:03:33.210 --> 00:03:38.390 If you are working with a complex line graph or chart, these tools might be helpful to 00:03:38.390 --> 00:03:41.530 draw attention to a specific part. 00:03:41.530 --> 00:03:50.160 You could even use one of the pens to circle specific information. 00:03:50.160 --> 00:03:54.120 When you reach the end of the presentation you will have to choose whether you want to 00:03:54.120 --> 00:04:00.299 keep or discard the annotations, or notes, you made, and then you revert back to Normal 00:04:00.299 --> 00:04:08.069 or Slide Show view, whichever view was active before you launched the slide show. 00:04:08.069 --> 00:04:13.280 In addition to these 3 views, which you can access from the bottom of the PowerPoint window 00:04:13.280 --> 00:04:22.049 there is a fourth view called Notes Page view that you don't see as a command. 00:04:22.049 --> 00:04:25.730 To access all 4 views, select the View tab. 00:04:25.730 --> 00:04:32.830 You will see the 4 View commands on the left side of the Presentation Views group. 00:04:32.830 --> 00:04:38.890 The Normal, Slide Sorter, and Slide Show commands work just the same from here. 00:04:38.890 --> 00:04:43.250 Let's click the Notes Page view to see what that looks like. 00:04:43.250 --> 00:04:48.390 As you can see, the slide is on top of the page, with a placeholder area for text below 00:04:48.390 --> 00:04:52.370 it. 00:04:52.370 --> 00:04:56.150 This is so you can type notes to help you when you present. 00:04:56.150 --> 00:05:00.000 These are often called speaker notes. 00:05:00.000 --> 00:05:04.250 These are formatted so you can print them and have the slide and your notes together 00:05:04.250 --> 00:05:06.500 on the same page. 00:05:06.500 --> 00:05:08.260 You have two options. 00:05:08.260 --> 00:05:15.560 You can enter your notes here in Notes page view, or in the notes section of Normal view. 00:05:15.560 --> 00:05:21.100 What you enter here will appear in the Notes Page view. 00:05:21.100 --> 00:05:26.510 Once you're sure your presentation looks like you want, and you've proofread it carefully, 00:05:26.510 --> 00:05:33.100 you may want to print the slides for the audience.Sometimes when you give a presentation, you may only 00:05:33.100 --> 00:05:37.820 want the audience to see the slides on the screen, while other times you may want to 00:05:37.820 --> 00:05:43.380 give them a hard copy of the presentation to look at or take home with them. 00:05:43.380 --> 00:05:49.220 Now that I'm sure my slides don't have any misspelled words, I can print copies of the 00:05:49.220 --> 00:05:51.880 slides for my audience or myself. 00:05:51.880 --> 00:05:57.690 Before I do this, I usually flip through each slide one more time you can use the slides 00:05:57.690 --> 00:06:06.450 tab in the pane on the left, the scroll bar, or like me, just use the arrow keys on the 00:06:06.450 --> 00:06:07.450 keyboard. 00:06:07.450 --> 00:06:13.460 If you do want to print, select the Microsoft Office Button and choose Print. 00:06:13.460 --> 00:06:18.240 You have Print, Quick Print, and Print Preview options. 00:06:18.240 --> 00:06:24.970 I personally don't use Print Preview very often, but from here, you can make some decisions 00:06:24.970 --> 00:06:28.130 about what you are printing and your color options. 00:06:28.130 --> 00:06:33.241 I don't use this very much because you can do a lot of the same things from the Print 00:06:33.241 --> 00:06:35.830 dialog box. 00:06:35.830 --> 00:06:38.370 Let's select Print instead. 00:06:38.370 --> 00:06:41.660 The Print dialog box appears. 00:06:41.660 --> 00:06:46.630 If you have more than one printer, you can select the one you want to use. 00:06:46.630 --> 00:06:50.210 You can click Properties and make some additional choices. 00:06:50.210 --> 00:06:56.910 I'm not going to show you this since it varies so much from printer to printer. 00:06:56.910 --> 00:07:01.610 You can choose to print all the slides, or list only a few. 00:07:01.610 --> 00:07:08.810 If you decide to enter only a few, just list them like they are in the example here. 00:07:08.810 --> 00:07:14.980 Now, the important part is to decide what you want to print. 00:07:14.980 --> 00:07:20.520 If you select Ok right now, each slide will be on its own page. 00:07:20.520 --> 00:07:25.860 If your slide show has many slides, this can use a lot of paper. 00:07:25.860 --> 00:07:31.870 You may want to print handouts which prints a smaller version of each slide with more 00:07:31.870 --> 00:07:35.040 than one slide on a page. 00:07:35.040 --> 00:07:41.300 If you choose this option, you then have to decide how many slides to print to a page. 00:07:41.300 --> 00:07:47.800 The default is 6, but you can change that to 3 and have room for the person to take 00:07:47.800 --> 00:07:53.730 notes or choose some other number, depending on which number you choose, you may have the 00:07:53.730 --> 00:08:00.150 option to choose whether you want the slides displayed horizontally or vertically. 00:08:00.150 --> 00:08:06.310 If you typed speaker notes in PowerPoint, you can also print Notes Pages. 00:08:06.310 --> 00:08:11.110 I'll just leave this as a handout with 6 slides to a page. 00:08:11.110 --> 00:08:16.800 You also have the option to print in grayscale or color and you need to choose the number 00:08:16.800 --> 00:08:18.610 of copies to print. 00:08:18.610 --> 00:08:24.490 Collate is selected by default, which is probably what you want so all the pages will print 00:08:24.490 --> 00:08:26.080 in the correct order. 00:08:26.080 --> 00:08:32.340 Once you have made all those decisions, you are ready to click OK, and print your slides.