it's important to be able to use the
difference PowerPoint views when you are
developing your presentation one of the
last things I do before printing is to
go through my presentation one more time
and slide sorter and slideshow view
right now the normal view command is
selected this is where you create and
edit your slides when you are ready to
change views just click the command
slide sorter view is where the slides
are displayed horizontally this allows
you to see more slides in the window and
verify you have the correct number of
slides I always do a quick check and
make sure they are all here to ensure I
haven't deleted any slides by mistake
you may not be able to see all the text
on each slide but you can use a zoom
tool to zoom in when you need to or zoom
out I also quickly check the general
organization of my slides slide sorter
view is a good view to make sure
everything flows the way you want let's
see I think I want this team slide to
come before the exercise slide sorter is
great for moving slides around you also
have slideshow view which launches the
slide that is selected and fills the
computer screen this is the view of the
presentation the audience will see let's
see I'll just select slide one and then
click the slideshow command to move
through the slides you have several
options you can use the arrows or the
page up and page down keys to move
forwards and backwards you can even
press the spacebar or Enter key to move
forward also if you move your cursor to
the bottom left part of the slide you'll
see a small menu appear you can click
these
arrows to move to the next or previous
slide or click the icon with lines to
access a menu from the menu you can move
to the next or previous slide jump to a
specific slide change your screen
options or just in the show if you right
click anywhere in the presentation a
similar menu will appear that provides
you with many of the same options if you
ever want to end the show you can choose
it from this menu or just press the
Escape key on your keyboard an
interesting option is the pin command if
you click it a menu appears that allows
you to change your cursor to a ballpoint
pen a felt-tip pen or a highlighter you
can even choose the color let's see I'll
choose highlighter you may be wondering
how you can use this let's say you are
talking to a large group and you want to
draw their attention to the third bullet
on slide 8 you didn't format it
differently when you created the slide
but you can draw attention to it now I
can just click and drag my highlighter
across the text if you are working with
a complex line graph or charts these
tools might be helpful to draw attention
to a specific parts you can even use one
of the pins to circle specific
information when you reach the end of
the presentation you will have to choose
whether you want to keep or discard the
annotations or notes you made and then
you revert back to normal or slideshow
view
whichever view is active before you
launch the slideshow in addition to
these three views which you can access
from the bottom of the powerpoints
window there is a fourth view called
notes page view that you don't see as a
command to access all four views select
the view tab
you will see the four view commands on
the left side of the presentations view
group the normal slide sorter and slide
show commands work just the same from
here let's click the notes page view to
see what that looks like as you can see
the slide is on top of the page with a
placeholder area for text below it this
is so you can type notes to help you
when you present these are often called
speaker notes these are formatted so you
can print them and have the slide and
your notes together on the same page you
have two options you can enter your
notes here in notes page view or in a
note section of normal view what you
enter here will appear in the notes page
view once you're sure your presentation
looks like you once
and you've proof read it carefully you
may want to print the slides for the
audience sometimes when you give a
presentation you may only want the
audience to see the slides on the screen
while other times you may want to give
them a hard copy of the presentation to
look at or take home with them now that
I'm sure my slides don't have any
misspelled words I can print copies of
the slides for my audience or myself
before I do this I usually flip through
each slide one more time you can use a
slides tab in the pane on the left the
scroll bar or just do what I do and use
the arrow keys on the keyboard if you do
want to print select the Microsoft
Office button and choose print you have
prints quick prints and print preview
options I personally don't use Print
Preview very often but from here you can
make some decisions about what you are
printing and your color options I don't
use this very much because you can do a
lot of the same things from the print
dialog box
let's select print instead the print
dialog box
years if you have more than one printer
you can select the one you want to use
you can click properties and make some
additional choices I'm not going to show
you this since it varies so much from
printer to printer you can choose to
print all the slides or lists only a few
if you decide to enter only a few just
list them like they are in the example
here now the important part is to decide
what you want to print if you select ok
right now each slide will be on its own
page if your slideshow has many slides
this can use a lot of paper you may want
to print handouts which prints a smaller
version of each slide with more than one
slide on a page if you choose this
option you then have to decide how many
slides to print to a page the default is
6 but you can change that to 3 and have
room for the person to take notes or
choose some other number depending on
which number you choose you may have the
option to choose whether you want the
slides displayed horizontally or
vertically if you type speaker notes and
powerpoints you can also print notes
pages I'll just leave this as a handout
with 6 lights to a page you also have
the option to print in grayscale or
color and you need to choose the number
of copies 2 prints collates is selected
by default which is probably what you
want so all the pages will print in the
correct order once you have made all the
decisions you are ready to click ok now
it's time for printer slides
you