WEBVTT Kind: captions Language: en 00:00:08.519 --> 00:00:12.969 Now that you've entered all your information into the graphic, you can decide whether you 00:00:12.969 --> 00:00:14.789 like the layout you have chosen. 00:00:14.789 --> 00:00:18.610 If not, you can select another layout in the Layouts group. 00:00:18.610 --> 00:00:24.540 Just hover over an option to see a live preview of the layout on the slide. 00:00:24.540 --> 00:00:31.410 To see all the available layouts, scroll through the list or click the More drop-down arrow. 00:00:31.410 --> 00:00:36.040 Some of these will look good with your text, while others may not look quite right. 00:00:36.040 --> 00:00:40.770 Remember, some layouts can accommodate more text than others. 00:00:40.770 --> 00:00:45.950 If you find a layout you like, just click to select it. 00:00:45.950 --> 00:00:51.399 As soon as you do this, you'll notice the images in the SmartArt Styles group change. 00:00:51.399 --> 00:00:55.649 The styles that appear in this group are based on the layout you choose. 00:00:55.649 --> 00:01:01.500 I liked the previous layout better, so I'll just click Undo on the Quick Access toolbar 00:01:01.500 --> 00:01:07.740 and my SmartArt graphic will change on the slide and in the SmartArt styles group. 00:01:07.740 --> 00:01:12.540 In addition to changing the layout, you can change the color variation applied to the 00:01:12.540 --> 00:01:15.729 graphic and the SmartArt style. 00:01:15.729 --> 00:01:22.399 With the SmartArt graphic selected, just click the Change Color command on the Design tab. 00:01:22.399 --> 00:01:28.130 We can see a menu of color options including ones related to the theme, some really colorful 00:01:28.130 --> 00:01:32.380 ones, and other variations of single colors. 00:01:32.380 --> 00:01:37.329 As you hover over an option, a live preview of it appears on the slide. 00:01:37.329 --> 00:01:41.970 To select one, just click it. 00:01:41.970 --> 00:01:47.209 As soon as you select a color, the SmartArt graphic on the slide will change and the thumbnail 00:01:47.209 --> 00:01:51.240 images of the SmartArt styles will change. 00:01:51.240 --> 00:01:57.719 Now, if you want to apply a SmartArt style to the graphic, you can just hover over each 00:01:57.719 --> 00:02:01.399 option to see a live preview on the slide. 00:02:01.399 --> 00:02:07.759 To see more, you can scroll through the styles, or click the More arrow to display all the 00:02:07.759 --> 00:02:09.289 options. 00:02:09.289 --> 00:02:15.040 There are some that PowerPoint determines are the best match for this presentation and 00:02:15.040 --> 00:02:17.220 some other interesting options. 00:02:17.220 --> 00:02:24.670 Here, I like this simple one so I'll just click it to select it. 00:02:24.670 --> 00:02:30.250 If at any time you want to go back to the original SmartArt graphic before you applied 00:02:30.250 --> 00:02:36.170 any colors or styles, just click Reset Graphic. 00:02:36.170 --> 00:02:40.170 I'm happy with my changes, so I'll leave it as it is. 00:02:40.170 --> 00:02:45.970 PowerPoint also gives you the ability to format the graphic so that it appears just like you 00:02:45.970 --> 00:02:47.630 want it to. 00:02:47.630 --> 00:02:52.920 When you inserted a SmartArt graphic, the Format tab appeared on the Ribbon. 00:02:52.920 --> 00:02:58.380 These commands may look familiar to you because they are the same commands used with text 00:02:58.380 --> 00:03:01.680 boxes, shapes, and for applying WordArt. 00:03:01.680 --> 00:03:07.730 I'd like this circle to be a different color than the rest of the shapes since it is the 00:03:07.730 --> 00:03:17.320 center of the graphic and maybe even have an effect to draw attention to it. 00:03:17.320 --> 00:03:23.900 Let's take a look at our Organization Hierarchy SmartArt graphic on slide 6. 00:03:23.900 --> 00:03:32.360 Just select the graphic and then select the Design tab. 00:03:32.360 --> 00:03:37.220 When we were working on the last graphic I mentioned that with some layouts you can use 00:03:37.220 --> 00:03:41.980 the Promote and Demote commands in the Create Graphic group. 00:03:41.980 --> 00:03:45.480 We can use these commands on this graphic. 00:03:45.480 --> 00:03:53.100 For example, Carol Summer, the intern, has just been promoted to a designer. 00:03:53.100 --> 00:03:58.910 If you look at the brackets, currently she reports to Todd Hamm and he reports to Elizabeth 00:03:58.910 --> 00:04:01.230 Walter. 00:04:01.230 --> 00:04:07.260 To promote Carol, just select the shape and then click the Promote Command. 00:04:07.260 --> 00:04:13.650 We can see the brackets moved and Carol and Todd both now report to Elizabeth. 00:04:13.650 --> 00:04:18.389 This was a very clear cut change, but sometimes it is not that easy. 00:04:18.389 --> 00:04:25.449 For example, let's say that Jim has been promoted to head salesperson. 00:04:25.449 --> 00:04:31.340 Bob still manages the salespeople, but Jim has new responsibilities. 00:04:31.340 --> 00:04:38.650 When we click Promote to promote Jim, the graphic changes and Bob is no longer his boss.To 00:04:38.650 --> 00:04:45.500 make the chart correct, you can select Jim, and then click the Add Shape command. 00:04:45.500 --> 00:04:50.819 From the menu, choose Add Shape Above. 00:04:50.819 --> 00:04:57.180 And now, a new shape appears that is above Jim and the other salespeople. 00:04:57.180 --> 00:05:03.620 We can just enter Bob's information and then delete the other shape. 00:05:03.620 --> 00:05:08.949 What I want you to understand is that you can use the commands in the Create Graphic 00:05:08.949 --> 00:05:14.590 group to format the graphic the way you wish. 00:05:14.590 --> 00:05:20.020 It may not always be as simple as clicking one command, but with these few tools you 00:05:20.020 --> 00:05:25.270 can add and move shapes to the create the graphic that meets your needs. 00:05:25.270 --> 00:05:30.919 I hope you can see how easy SmartArt graphics are to use and what a professional touch they 00:05:30.919 --> 00:05:31.999 add to the presentation.