WEBVTT Kind: captions Language: en 00:00:07.970 --> 00:00:14.970 Creating professional looking slides with illustrations seems challenging, but PowerPoint 00:00:15.039 --> 00:00:22.039 2007 makes using illustrations very easy with the addition of SmartArt graphics. 00:00:25.140 --> 00:00:31.720 SmartArt graphics are a type of illustration that allow you to visually communicate information 00:00:31.720 --> 00:00:37.020 that you might otherwise include in the presentation as text. 00:00:37.020 --> 00:00:44.020 This organization chart is a SmartArt graphic. I used to spend a lot of time inserting, modifying, 00:00:45.580 --> 00:00:51.960 and aligning shapes to make diagrams like this one look great, but with SmartArt graphics, 00:00:51.960 --> 00:00:57.560 a lot of the work is done for me. I'd like to insert a different SmartArt graphic 00:00:57.560 --> 00:01:02.440 here that shows the departments that work with our clients. 00:01:02.440 --> 00:01:08.530 To insert a SmartArt graphic, we can click the Insert SmartArt Graphic command in the 00:01:08.530 --> 00:01:15.420 placeholder if we are using a Content placeholder with the commands. 00:01:15.420 --> 00:01:21.830 Or, we can just go to the Ribbon, select the Insert tab, and click the SmartArt command 00:01:21.830 --> 00:01:26.690 in the Illustrations group. And the dialog box appears. 00:01:26.690 --> 00:01:33.690 As you can see, you have many options. On the left, there is a list of types, or 00:01:35.280 --> 00:01:42.280 categories, of graphics such as Process, Hierarchy, Cycle, and Relationship. 00:01:44.229 --> 00:01:50.549 Right now, All is selected, so we can view all the types of graphics by scrolling or 00:01:50.549 --> 00:01:57.549 select a type on the left to see the available layouts in the center of the dialog box. 00:01:58.799 --> 00:02:05.799 To see more details about a specific graphic, just click any layout and a larger version 00:02:07.260 --> 00:02:12.299 of the graphic and additional text details will appear on the right side of the dialog 00:02:12.299 --> 00:02:17.640 box. Now, before you choose a type and layout, 00:02:17.640 --> 00:02:22.550 think about what will be best for the information you want to communicate. 00:02:22.550 --> 00:02:27.620 Some types work better with some data rather than others. 00:02:27.620 --> 00:02:33.090 Once you've decided the type of graphic you need, you'll want to consider the amount of 00:02:33.090 --> 00:02:37.170 text that you have. Some layouts have more room for text than 00:02:37.170 --> 00:02:42.010 others. I think a Relationship graphic will work for 00:02:42.010 --> 00:02:47.810 this slide, so I'll just click it to display the Relationship graphic layouts. 00:02:47.810 --> 00:02:54.099 Now I can just click each layout I want to look at more closely, and then view the details 00:02:54.099 --> 00:02:59.430 on the right. There are a lot of these that look good. 00:02:59.430 --> 00:03:06.430 But I like this Converging Radial layout, so I'll select it, and then click OK. 00:03:06.690 --> 00:03:12.470 And the graphic appears in the document. You'll notice that two new SmartArt Tools 00:03:12.470 --> 00:03:19.470 tabs appear - the Design and Format tabs. Let's start by adding some text to our graphic. 00:03:22.370 --> 00:03:28.550 By default, one of the shapes is selected. You can just begin typing and your text will 00:03:28.550 --> 00:03:33.129 appear over the placeholder text in the selected shape. 00:03:33.129 --> 00:03:37.980 As soon as you start typing, the solid line that surrounds the shapes becomes a dotted 00:03:37.980 --> 00:03:44.970 line, which indicates that the text box is active and that you can enter text. 00:03:44.970 --> 00:03:51.970 You'll notice that as I enter my text, the text resizes and becomes smaller to fit the 00:03:52.230 --> 00:03:57.180 shape. Now in each of the squares, I want to enter 00:03:57.180 --> 00:04:01.150 the name of a department that works with the client. 00:04:01.150 --> 00:04:08.150 Just click a shape to select it and type the information. 00:04:08.670 --> 00:04:15.090 Now we do have one more department that we need to add, but there isn't a fourth square. 00:04:15.090 --> 00:04:20.060 Don't worry. You can modify any SmartArt graphic. 00:04:20.060 --> 00:04:27.020 Just make sure the graphic is selected and select the Design tab. 00:04:27.020 --> 00:04:33.740 In the Create Graphic tool there are several commands you can use to customize the graphic 00:04:33.740 --> 00:04:38.960 to meet your needs. To add a new square shape, select one of the 00:04:38.960 --> 00:04:44.990 existing squares adjacent to where you want to add the new shape. 00:04:44.990 --> 00:04:51.320 Then, click the Add Shape command. A menu will appear. 00:04:51.320 --> 00:04:57.910 For this SmartArt graphic, there are only two options - to add the shape before or add 00:04:57.910 --> 00:05:04.110 the shape after the selected shape. With some SmartArt graphics you can add shapes 00:05:04.110 --> 00:05:11.110 above or below the selected shape. I'll select Add Shape Before and the new shape 00:05:11.840 --> 00:05:16.690 appears. Now in this shape, I'll enter the department 00:05:16.690 --> 00:05:27.200 information. Let's take a look at some of the other commands 00:05:27.240 --> 00:05:33.820 in the Create Graphic group. If the selected layout supports bulleted lists, 00:05:33.820 --> 00:05:40.820 you can add a bulleted text list to a shape. To do this, select the shape where you want 00:05:41.810 --> 00:05:48.810 to add the bulleted list. Then, click the Add Bullet command. 00:05:49.710 --> 00:05:56.710 The text in the shape moves and a bullet appears beneath it with the insertion point. 00:05:58.060 --> 00:06:05.060 Now you can just enter your text. Press the Enter key to display the next bullet 00:06:05.699 --> 00:06:12.699 in the list and enter your text. You can do this over and over again for any 00:06:12.740 --> 00:06:19.740 shape that needs additional text in list format. I'll just add a bulleted list to the other 00:06:22.350 --> 00:06:29.350 two shapes later.To reorder information, just click the Right to Left command and the information 00:06:32.580 --> 00:06:37.840 in the shapes will be reordered from right to left, or left to right. 00:06:37.840 --> 00:06:44.840 This command toggles the text back and forth. Here, I like it this way. 00:06:46.699 --> 00:06:52.820 For this graphic, the Layout command isn't active, and while the Promote command is active, 00:06:52.820 --> 00:06:58.650 it doesn't make sense to use it on this graphic. We'll work with another graphic later where 00:06:58.650 --> 00:07:04.639 I can show you how the promote and demote commands work. 00:07:04.639 --> 00:07:08.490 The last command in this group is the Text Pane command. 00:07:08.490 --> 00:07:13.090 You can click this command to show and hide the text pane. 00:07:13.090 --> 00:07:18.300 In this pane, you can quickly enter and organize information in the graphic. 00:07:18.300 --> 00:07:24.720 So, if you don't want to enter the text directly into the shape when you create the graphic, 00:07:24.720 --> 00:07:30.069 you can enter it in this text pane. Some people find it faster. 00:07:30.069 --> 00:07:35.539 Just to show you that it works, I'll select Public Relations and change that to Media 00:07:35.539 --> 00:07:41.789 Relations. As I enter the text into the text pane, it 00:07:41.789 --> 00:07:46.400 appears in the graphic. You can close the pane by clicking the x in 00:07:46.400 --> 00:07:49.880 the upper-right corner, or just clicking the command again.