WEBVTT Kind: captions Language: en 00:00:06.210 --> 00:00:10.670 Let's take a look at our Microsoft Office PowerPoint window. 00:00:10.670 --> 00:00:17.430 When you open PowerPoint, you have a new, blank presentation. 00:00:17.430 --> 00:00:21.860 The first view that you will see is the Normal view. 00:00:21.860 --> 00:00:26.820 There are several ways to view your presentation but the three you will use the most are located 00:00:26.820 --> 00:00:33.820 here at the bottom of the window. There is a slide sorter view which makes it 00:00:34.140 --> 00:00:39.429 easy to rearrange slides, and the slide show view that starts your presentation. 00:00:39.429 --> 00:00:46.149 To the right, is the Zoom tool. You can zoom in and out by left-clicking the 00:00:46.149 --> 00:00:53.149 slider and dragging it back and forth. You can also use the scroll bar above it to 00:00:53.379 --> 00:00:59.789 scroll left and right in the window. At the top of the window, you have the Ribbon, 00:00:59.789 --> 00:01:03.829 which is the new menu system that is arranged in tabs. 00:01:03.829 --> 00:01:08.460 On each tab you'll find commands organized in groups. 00:01:08.460 --> 00:01:12.590 Above the Ribbon, you'll see the Quick Access toolbar. 00:01:12.590 --> 00:01:18.030 One of the simplest things you can do to make accomplishing basic tasks faster is to customize 00:01:18.030 --> 00:01:23.350 the Quick Access toolbar. The Quick Access toolbar resides right next 00:01:23.350 --> 00:01:28.770 to the Microsoft Office Button in all the Office 2007 applications and allows you to 00:01:28.770 --> 00:01:35.770 reach commonly used commands quickly. By default, the Save, Undo, and Redo commands 00:01:36.200 --> 00:01:41.759 appear on the toolbar. To view the commands you can add, simply click 00:01:41.759 --> 00:01:46.329 the down arrow next to the toolbar and a menu appears. 00:01:46.329 --> 00:01:53.329 I'm going to add the Spelling command. And now we can see that it appears on the 00:01:53.549 --> 00:02:00.350 toolbar. As you can see, a check mark appeared beside 00:02:00.350 --> 00:02:04.700 spelling. This means it is selected and appears on the 00:02:04.700 --> 00:02:09.070 toolbar. To remove a command from the toolbar, just 00:02:09.070 --> 00:02:16.070 left- click any command with a check mark, and it will no longer appear on the toolbar. 00:02:16.890 --> 00:02:23.610 See how easy it is to add and remove commands? You can add more commands besides the ones 00:02:23.610 --> 00:02:29.080 that appear on the drop-down list. Just select More Commands, and from the dialog 00:02:29.080 --> 00:02:36.080 box that appears, select the command you wish to add, click the Add button, and then click 00:02:36.780 --> 00:02:41.390 OK. This gives you the ability to really customize 00:02:41.390 --> 00:02:46.480 PowerPoint. While working with PowerPoint, you may find 00:02:46.480 --> 00:02:51.930 that there are times that you want to work on your presentation without the Ribbon. 00:02:51.930 --> 00:02:58.750 Microsoft gives you the ability to minimize and maximize the ribbon. 00:02:58.750 --> 00:03:05.750 To minimize the ribbon, click the drop-down arrow next to the Quick Access toolbar. 00:03:06.450 --> 00:03:13.450 Select Minimize Ribbon from the list. And the Ribbon disappears. 00:03:13.700 --> 00:03:20.700 Click the arrow again. You can see that a check mark appears next 00:03:21.090 --> 00:03:26.830 to Minimize the Ribbon, which indicates this feature is toggled on. 00:03:26.830 --> 00:03:32.890 To Maximize the Ribbon, just select Minimize the Ribbon to toggle the feature off, and 00:03:32.890 --> 00:03:39.160 the Ribbon will appear. In addition to the Quick Access toolbar and 00:03:39.160 --> 00:03:44.730 the Ribbon, the Microsoft Office Button appears at the top of your window. 00:03:44.730 --> 00:03:48.840 When you left-click the button, you access a menu. 00:03:48.840 --> 00:03:58.200 From this menu, you can create a new presentation, open existing presentations, save them in 00:03:58.300 --> 00:04:08.300 a variety of ways, and print. You can also add security features, send, 00:04:08.820 --> 00:04:18.000 publish, and close the file. You can also click the PowerPoint Options 00:04:18.259 --> 00:04:23.219 button to open a dialog box where you can make some changes to the default settings. 00:04:23.219 --> 00:04:30.219 In the Popular section, Show MiniToolbar is selected. 00:04:31.180 --> 00:04:38.180 This shows the information that appears when you hover over a command like this. 00:04:38.729 --> 00:04:43.740 If you're new to PowerPoint, this information is helpful. 00:04:43.740 --> 00:04:48.680 If you're a power user, this may be more of an annoyance. 00:04:48.680 --> 00:04:52.550 You can turn this feature off here if you'd like. 00:04:52.550 --> 00:04:58.180 I'm actually going to leave this on. There are a lot of things you can change here. 00:04:58.180 --> 00:05:04.509 For example, I want to know if I'm using my words correctly in my presentation. 00:05:04.509 --> 00:05:11.509 I can go to the Proofing command and then look down where it says When correcting spelling 00:05:12.729 --> 00:05:19.590 in PowerPoint, I'm going to put a check beside Use contextual spelling. 00:05:19.590 --> 00:05:24.340 By doing this PowerPoint will let me know if I'm using a word incorrectly. 00:05:24.340 --> 00:05:27.159 Oh...and there's one more thing I want to show you. 00:05:27.159 --> 00:05:34.159 If you go back to the Popular section and look down for color scheme, you can change 00:05:34.219 --> 00:05:38.789 the color scheme from the normal blue to silver or black. 00:05:38.789 --> 00:05:45.789 I think I will try black. Yeah that looks really good! Now I'm ready 00:05:47.780 --> 00:05:49.220 to start my presentation.