WEBVTT Kind: captions Language: en 00:00:07.790 --> 00:00:12.299 I've added a few slides and changed some of the formatting. 00:00:12.299 --> 00:00:16.770 The slides are ready, but I still want to proof them for mistakes. 00:00:16.770 --> 00:00:22.080 PowerPoint has some proofing tools, including a spell check that marks the words that are 00:00:22.080 --> 00:00:26.090 not included in the dictionary with a red wavy line. 00:00:26.090 --> 00:00:33.160 See,here is a wavy red line that indicates a word is misspelled in this sentence. 00:00:33.160 --> 00:00:39.340 If you just right-click the underlined word, a menu will appear. 00:00:39.340 --> 00:00:44.530 The menu provides me with a possible spelling of the word, the option to Ignore the word 00:00:44.530 --> 00:00:52.130 that was marked as incorrect, and the option to launch the Spelling dialog box. 00:00:52.130 --> 00:00:58.220 This is the correct spelling, so I'll just select it and now it is changed in the document. 00:00:58.220 --> 00:01:06.570 I can do the same thing and right-click Blindfold only now I have 3 possible spellings of the 00:01:06.570 --> 00:01:09.040 word to choose from. 00:01:09.040 --> 00:01:15.930 PowerPoint isn't sure which one is correct, so I have some options and I'll select this 00:01:15.930 --> 00:01:17.500 one. 00:01:17.500 --> 00:01:23.130 It looks like we have two more errors to check. 00:01:23.130 --> 00:01:26.120 SteelTec is the company name. 00:01:26.120 --> 00:01:30.220 It isn't misspelled, but it isn't part of the PowerPoint dictionary. 00:01:30.220 --> 00:01:36.799 Now, I can right-click it and see that PowerPoint gives me some spelling suggestions but this 00:01:36.799 --> 00:01:38.670 is correct already. 00:01:38.670 --> 00:01:45.750 I could select Ignore All so it won't be marked as incorrect each time, or I can choose Add 00:01:45.750 --> 00:01:47.190 to Dictionary. 00:01:47.190 --> 00:01:52.770 From this point on, anytime I type SteelTec in any PowerPoint presentation, it won't be 00:01:52.770 --> 00:01:57.150 marked with a red line because it is part of the dictionary. 00:01:57.150 --> 00:02:02.450 You can continue to proof your slides this way, or you can use a quicker method. 00:02:02.450 --> 00:02:08.530 Select the Review tab, and in the Proofing group click the Spelling command. 00:02:08.530 --> 00:02:12.760 A dialog box appears. 00:02:12.760 --> 00:02:19.049 The first word that appears marked as not part of the dictionary is rols and below it 00:02:19.049 --> 00:02:22.689 a list of possible spelling suggestions. 00:02:22.689 --> 00:02:28.581 The one that is suggested is not correct, so we need to scroll and select the spelling 00:02:28.581 --> 00:02:31.249 we want to use. 00:02:31.249 --> 00:02:35.010 You have some buttons to the right that give you different options. 00:02:35.010 --> 00:02:41.890 If this word is spelled correctly, you could choose to Ignore it, or Ignore All. 00:02:41.890 --> 00:02:47.159 You can also change this one instance of the spelling, or click Change All to change it 00:02:47.159 --> 00:02:50.459 each time it is spelled this way. 00:02:50.459 --> 00:02:55.680 You can also Add the spelling to the dictionary, or ask for suggestions. 00:02:55.680 --> 00:03:05.349 Let's finish spell-checking this document and we can see on this slide that all the 00:03:05.349 --> 00:03:07.069 spellings have changed. 00:03:07.069 --> 00:03:12.659 After we change that, the next word will appear and we'll make a decision about it. 00:03:12.659 --> 00:03:16.400 You keep doing this until all the slides have been checked. 00:03:16.400 --> 00:03:21.470 Some other commands in the Proofing group include Research which opens a task pane to 00:03:21.470 --> 00:03:28.040 the right so you can search dictionaries, encyclopedias, and other references for information 00:03:28.040 --> 00:03:30.780 right from PowerPoint. 00:03:30.780 --> 00:03:36.469 The Thesaurus command can help you find words that are similar to another word and the Translate 00:03:36.469 --> 00:03:41.629 command does just what you think it will and translates text for you from one language 00:03:41.629 --> 00:03:42.980 to another. 00:03:42.980 --> 00:03:48.129 Finally, the Language command lets you set the language that you're using for the Spell 00:03:48.129 --> 00:03:49.569 check tool. 00:03:49.569 --> 00:03:53.959 We can see that we're using U.S. English. 00:03:53.959 --> 00:03:58.419 In addition to the Proofing group, you also have the Proofing section of your PowerPoint 00:03:58.419 --> 00:03:59.829 options. 00:03:59.829 --> 00:04:07.290 To access these, click the Microsoft Office Button, and choose PowerPoint options. 00:04:07.290 --> 00:04:10.909 The Options dialog box will appear. 00:04:10.909 --> 00:04:15.859 Select Proofing on the left and then edit your proofing settings.the decisions you make 00:04:15.859 --> 00:04:21.530 here will determine how PowerPoint operates will it mark misspelled words? 00:04:21.530 --> 00:04:26.310 ignore website addresses? or check spelling as you type? 00:04:26.310 --> 00:04:29.570 These things are determined by the options you select here. 00:04:29.570 --> 00:04:35.350 It is important that you know how to access your PowerPoint options and how to use the 00:04:35.350 --> 00:04:38.170 Proofing Commands on the Review tab. 00:04:38.170 --> 00:04:43.250 The Spelling command is especially important because the last thing you want in your presentation 00:04:43.250 --> 00:04:45.590 is spelling errors. 00:04:45.590 --> 00:04:49.950 Spend some time becoming familiar with these features and be sure to run the Spelling tool 00:04:49.950 --> 00:04:51.600 on your next presentation!